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Chairpersons Guidelines

Heart Failure 2022, Madrid & Online, 21 - 24 May

Invited Faculty must accept their role via the online service as indicated in the invitation email

We thank you for your consideration of these Guidelines and the Requirements for special session format.

Features for Chairpersons

Chairperson Interface - A dedicated computer is installed in the lecture room at the Chairperson table and aims to enhance visibility on the ongoing session and assist in the management of the session as well as collect evaluation and comments at the end of the session - Test this service at the Speaker Service Centre; the hostess in the lecture room will be available to assist you to use the Chairperson Interface.

Session Introduction - An automated session presentation show is created to introduce the session to the audience. It includes presentation of the Chairpersons and information related to the session such as topic, track.
Chairpersons will launch the introduction show via the Chairperson Interface at the start of the Session.

Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourages discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience

We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress.


  • Must be available for the entire duration of the session
  • Moderate the session and organise discussions
  • Deliver concluding remarks
  • Lead session briefings (if applicable, an invitation and instructions will be sent)
  • In order to contact the speakers involved in your session, email the scientific programme department
  • To view the presentations you can do so in the lecture room on the Chairperson Interface before the start of your session
  • Complete the evaluation at the end of the session on the Chairperson Interfac

Discussant Guidelines

Discussant in a session

Please refer to your agreement form for confirmation of the presentation title, date, time of the session and specific instructions with regards to that session.

  • Must be available for the entire duration of the session
  • Sit on stage next to the chairpersons
  • Intervene in the discussions, challenge the presenters and animate discussions with the audience as moderated by the chairpersons
  • Attend session briefing (if applicable an invitation and instructions will be sent)

Special Sessions Instructions

Session Briefing

In order to comply with some sessions with specific content and technology requirements – Session briefings will be organised for some special sessions
Arrangements are confirmed in your agreement form

Review your session instructions: Access your Agreement form

If any doubt, please contact: 

Special Session Instructions

If you are involved in a special format session, please consult the session instructions shown in your 'Agreement form' which details specific information for the session. Additional information will be communicated by email.

Review your session instructions: Access your Agreement form

If any doubt, please contact

Video / Audio / Photos

The recording of video or audio during any session of the Congress is strictly prohibited. 

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting.  
Such an announcement must be made at the beginning of the presentation.

Faculty Facilities

Speaker Service Centre

A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations. Desk & plugs are also available in the lounge if you need to finalise your presentation before uploading.

Upon arrival at the SSC, your badge will be scanned by the hostess. 

 Speaker Service Centre (SSC) Opening Hours
Day Opening time Closing time
Friday 20 May  14:00  18:00
Satuday 21 May 7:30  18:00
Sunday 22 May  7:30  20:00
Monday 23 May 7:30  20:30
Tuesday 24 May 7:30  13:45


Update your profile

In order to give you more visibility, we propose that you update your Profile. Your information will be available in connection with your presentation(s).

Please access or re-access your Profile, as some mandatory consents have been added to allow us to display the information you shared.

Doing so now, you will save time Onsite or at the time of Online Upload
You can do this at any time - update your Profile

Spread the word about #HeartFailure2022

A promotional Toolkit with graphical elements is available to help on the promotion of Heart Failure 2022 to your network.

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use #heartfailure2022
  • For tweets you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
  • Quote the speaker, or tag their Twitter profile
  • Double check spelling and grammar
  • If you have a concern/complaint, please don’t use social media to raise it. Talk to a member a staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view, or RT with comment (quote)
  • Apply same ethics and etiquette you would in any other context