Presenter Guidelines

These guidelines are for presenters in an abstract and/or clinical case session.

Please check your agreement form to verify the day, time and format of your presentation and carefully read the guidelines below.

We are committed to showcasing your presentation in the best possible light.

Online upload services are now open - 

I am an abstract presenter - Go to My Abstracts

I am a clinical case presenter - Go to My Agreements

My abstract/My clinical case is accepted in an Award, Advances in Science, Oral Abstract or Clinical Case Session

Presentation Format - Slides

Please refer to your agreement form to see the session type and format in which your abstract has been accepted. It will also specify the duration of your presentation and the maximum number of slides allowed.

Your presentation should remain short and should focus on the key results of your research. Your presentation timing must not exceed the presentation time indicated in your agreement form.

Your presentation slides must be prepared with 16/9 format and we highly recommend the use of the ESC Congress 2023 slide template. 

Awards sessions - Young Investigator Awards / Nursing Investigator Awards / Best Clinical Cases Awards  

All the finalists presenting in these sessions will be competing to win an ESC Award. 

Each awards session will be broadcasted Live from the congress for the Online Audience.

These sessions will feature the four top-rated abstracts/clinical cases in the category.  Each finalist will have 10 minutes to present the research, followed by five minutes of questions and answers from jury members.

The abstract jury members will be scoring on the following criteria: Originality, Scientific Content, Presentation and Answers to Questions.

The clinical case jury members will be scoring on the following criteria: Originality of the case, Case Management, Presentation (demonstrating learning points from the case) and Answers to questions. 

You need to prepare a PowerPoint Presentation with a maximum of 13 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

Specific information and instructions are sent by email to the presenters.

The upload deadline is Wednesday 16 August. 

Results will be announced during the Awards Ceremony on Sunday, 27 August at 15:30 in The Hub Mondrian. 

Advances in Science sessions

These sessions will feature the latest original findings in science on the topic in combination with state-of-the -art lectures. 

Each presenter will have 12 minutes to present, followed by six minutes of questions and answers. 

You need to prepare a PowerPoint Presentation with a maximum of 13 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

The upload deadline is Wednesday 16 August. 

Oral Abstract sessions 

These interactive sessions will be moderated by two Chairpersons who are experts in the topic. Each session will feature key messages from six abstracts.

All oral abstract sessions will be broadcasted Live from the congress for the Online Audience.

Your will have six minutes to present your research, followed by three minutes of questions and answers from the Chairpersons and the audience.

You need to prepare a PowerPoint Presentation with a maximum of eight slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

The upload deadline is Wednesday 16 August. 

Clinical Case sessions in the Clinical Case Corner

Those highly interactive and educational sessions will feature four clinical cases and will take place in the dedicated Clinical Case Corner in the Research Gateway area. 

All clinical case sessions will be broadcasted Live from the congress for the Online Audience.

The main objective of the sessions is to learn from challenging clinical case scenarios. Each presenter will have 13 minutes to be structured in 2 parts (Only 1 PowerPoint) - 

Part 1 = 7 minutes allocated to Patient presentation / Initial work-up / Diagnosis and Management / Follow-up (8 slides maximum including the title slide). 

Part 2 = 6 minutes dedicated to the illustration of the learning points, including questions to the audience. 

Slide presentation requirements -  Maximum number of slides = 15 including the title slide. 

A DOI slide will be automatically inserted by our services based on the information completed at the time of agreement. 

The upload deadline is Tuesday 1 August. 

Clinical Case sessions at the Clinical Case Station 

Those highly interactive and practical sessions will feature five clinical cases and will take place in the dedicated Clinical Case Station in the Research Gateway area. 

Each presenter will have 8 minutes for the presentation followed by 5 minutes for questions & answers from the Chairpersons and the audience. 

Suggested format of the presentation (may not be applicable to all cases)
1 - Patient presentation 
2 - Initial work up  
3 - Diagnosis and Management
4 - Follow-up
5 – Learning point(s)

Questions allowed to the audience – Show of hand votes. No electronic voting.

Slide Presentation Requirements -
Maximum number of slides = 15 including the title slide. The 8 minutes allocated to the presentation MUST be strictly respected. 

The upload deadline is Tuesday 1 August. 

A DOI slide will be automatically inserted by our services based on the information completed at the time of agreement.

My abstract is accepted in a Moderated ePoster session

Presentation Format - ePoster

Your abstract has been selected for presentation in a Moderated ePoster session hosted by two Chairpersons, experts in the topic.

All presenters will have three minutes to summarise their research, followed by two minutes to address questions from the Chairpersons and the audience. 

You need to prepare an ePoster (1 PDF page) - your DOI will be added by our service - and the related commentary (three minutes maximum). At the time of the upload, you will have to upload your ePoster first. Immediately afterwards, please record a three minute commentary with the automated assistance service. The timing should be strictly respected.

The upload deadline is Tuesday 1 August. 

How do I upload my presentation?

Online upload services are now open. 

I am an abstract presenter - Go to My Abstracts

I am a clinical case presenter - Go to My Agreements

When you submit your agreement form, you are required to declare any potential conflict(s) of interest. The information collected will then be inserted in your PowerPoint set of slides for oral presentations and in your ePoster for ePoster presentations. There is no need to create your own DOI slide or to insert it in your ePoster. In addition, you will be asked to select and enter up to three key words that best classify your research.

Slide presentations

All slide presentations must be uploaded via our online service before Wednesday, 16 August for oral abstract sessions. Kindly note those are strict deadlines which will not be extended. Content not uploaded by this date will be withdrawn.

Your presentation slides must be prepared with the 16/9 format and have a 1280 x 720 minimum resolution.

We highly recommend using the ESC Congress 2023 slide template. 

In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

• Your presentation must be prepared in PowerPoint version: type .pptx
• The preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly)
• Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
• Images: Make sure that inserted images have a minimum resolution of 300dpi
• Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files
• Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016)
• Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Once connected, you will see, under the presentation title, a link to upload.

• A step by step wizard will take you through the process
• You will be first directed to your Profile to update it, if necessary
• Option to upload a picture or to give your consents for use of the existing picture
• Option to provide or update Social Media information
• Then proceed with the upload of your PowerPoint
• DOI - The information declared at the time of the submission of the agreement form will be automatically inserted by our services as a second slide in your presentation. 
• You will be asked to select up to three keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry). These are important to accurately index your presentation and be referenced on ESC 365.
• For each uploaded presentation, you will receive a confirmation email of your upload.
• To modify your upload, you can re-access the service and upload a corrected version - only the latest uploaded version will be kept.

ePosters

Your abstract will be presented in an electronic poster format (ePoster) and must be uploaded by Tuesday 1 August. 

Kindly note this is a strict deadline which will not be extended. Content not uploaded at this date will be withdrawn. 

Technical requirements for ePosters

Recommendations and requirements to optimise your poster display on screen:

• Create your document in PowerPoint (1 page)
• Orientation: Landscape. Layout: 16 x 9
• Save it as a PDF file

Please note that the use of the official ESC logo is not allowed.

Declaration of interest is mandatory but does not need to be inserted when preparing your ePoster. The information declared at the time of the submission on your agreement form will be automatically inserted by our services on your ePoster.

Suggestion - Important fields to include in your PDF layout:

• Title, author(s), address (upper edge, across the width the whole poster)
• Purpose
• Methods
• Results
• Conclusions

The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Upload your ePoster 

It is mandatory that you upload your ePoster by Tuesday 1 August.  

NB - AUDIO COMMENTS – ePoster presenters will have to record a three minute commentary at the time of the upload. 

• Animations - Avoid overlapping animated objects or serial animations. Only the final view/status will be visible
• Font types - Please use Times New Roman, Helvetica, Arial, Calibri, Verdana or Symbol.
  The font size should be 14 points or bigger.
• Images and tables - at least 200 dpi for your images and tables. Good picture quality is essential. All graphs and tables must be embedded in your file. You must also avoid animated GIF files and respect the copyrights and personal anonymity of the pictures and tables. Do not insert or embed any videos in your file.
• Note for Apple Macintosh users - Please do not drag and drop to insert pictures into your file as graphs and images will not display properly.
• DOI - The information declared at the time of the submission of the agreement form will be automatically inserted by our services on your ePoster. 
• You will be asked to select up to three keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry).  These are important to accurately index your presentation and be referenced in ESC 365.
• For each ePoster uploaded, you will receive a confirmation email. 
• To modify your upload, you can re-access the service and upload a corrected version. - only the latest uploaded version will be kept.

Additional functions  -  ZOOM ZONES

While you are uploading your PDF file, you will see on the screen a notification that your poster is processing and that the next step is to select the interactive zones (these are the areas you will focus and zoom on during your presentation)
- Close this confirmation window
- Return to the main screen and click on “select interactive zone”
- Use the « Add new zone » button to add interactive zones
- Repeat this step for every zone in your poster you will zoom on during your presentation
- Click on SAVE at the bottom of the screen to confirm and validate your selection
Back on the main screen, you can re-access your ePoster, view it and if you want to re-upload a different version use “Delete” and start again the process

IMPORTANT FOR YOUR ePOSTER PRESENTATION -
Selecting Zoom Areas will allow you to make your ePoster Presentation more efficient and help you focus on the Key Areas you want to highlight during your ePoster Presentation.
A minimum of 3 Zoom Zones is required during the upload process.

See more on the ZOOM function:  

ESC 365 and Social Media

ESC 365, the cardiology knowledge hub

It is important to remind the audience that the presentations given in the sessions will later be available on ESC 365.

Please make sure to update your profile to be featured with your presentation(s). 

Be active on Social Media

Share the science and add your voice to the biggest CV conversation on X!

• Use the official Congress hashtag #ESCCongress
• For posts you deem pertinent for ESC to share, please tag @escardio
• Post about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
• Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
• Quote the speaker, or tag their profile using their handle
• Double check spelling and grammar
• If you have a concern/complain don’t use social media to raise it. Talk to a member of staff. We are always at your service
• Won’t have time to post? You can still share it (repost)
• Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio from any presentation on the webpages of ESC Congress 2023 or at the congress venue in Amsterdam is strictly prohibited.

Restrictions on photography are at the sole discretion of the presenter and must be announced to the audience at the start of the presentation.