Individual bookings: terms and conditions
Payment: Full payment by credit card is required at the time of booking. Refunds may be granted depending on the cancellation date, according to the conditions outlined below.
Account: To complete your booking with Interplan, you will need to create an account and log in. Please note that this account is not connected to your ESC account.
Cancellations & Changes: Any changes or cancellations must be submitted in writing to Interplan at: hotels.esc@interplan.de
Cancellation Fees: The applicable cancellation fees vary depending on the hotel and are displayed directly on the online booking platform.
We advise you to make your reservation early in order to have the best choice of hotels.
Group Bookings
Travel Agents or third-party providers working on behalf of companies must submit a 'Letter of Appointment’ stating that the agent has been officially appointed for ESC Congress 2026. This letter should be written in English by the sponsoring company or organisation on a company letterhead and signed by the company's official representative(s).
A request will only be considered upon receipt of this official letter. If a request results in a confirmed reservation and subsequent contract, the rooms can only be used for the needs of the company and cannot be passed on to any other company or client.
Please contact Interplan by email for your group hotel request to hotels.esc@interplan.de
We strongly recommend that you carefully read our hotel policy before submitting.