Version française disponible sur demande / French version available on request.
The ESC complies with EC directives and is registered under the data protection laws in France, and takes all reasonable care to prevent any unauthorised access to your personal data. The ESC respects your privacy and is committed to safeguarding the confidentiality of your personal information. This policy explains how and why the ESC collects and uses the personal information of its members, customers and website visitors, and how the ESC protects your privacy. It also explains how you can manage your own personal information held in the ESC system through ‘My ESC’ on the ESC Web Site.
When disclosing your personal information to us by using ‘My ESC’ on our website or by completing and submitting paper or electronic forms to us, you consent to the collection, storage and processing of your personal information as stated in this policy.
The personal information that we collect from you shall be obtained, processed and transmitted in compliance with applicable data protection legislation – the European Directives 95/46 and 2002/58 and, as our offices are located in France, the French data protection law N°78-17 of January 6, 1978, amended in 2004 (hence a French version of this policy is available on request). "Personal Information" means information that relates to a living individual who can be identified from that information or from that information together with other information which is held by or is likely to be held by us.
This general policy is in addition to any specific policies concerning specific products or services. It may be amended at any time.
The ESC is an association which combines a wide range of activities in the field of cardiology, including:
This may require the handling of personal information of the individuals involved in these activities and hence the ESC collects personal information in a number of ways from a number of sources. This information may be communicated to the ESC on paper forms received through the postal services or by fax, or electronically through registration on the ESC Web Site and use of the ESC’s online services (‘My ESC’) or through other electronic forms made available through partner websites.
The sources of personal information received by the ESC are:
Where we receive personal information about individuals from sources other than the individuals themselves (eg for ESC membership or congress registrations), we will take all practical steps to contact the person concerned to advise of their rights to oppose the use of their data or to correct it.
The principal ways in which the ESC collects personal information are:
As a general rule, the following minimum information must be provided in order for your order, request, application, etc. to be processed:
Nominative Information - Title, First Name(s), Family Name(s): Your nominative details are needed to properly identify you, to communicate with you, to provide you with the products and services you have requested and to ensure that items are properly labelled as yours (eg congress badges and scientific contributions such as abstracts and presentations, etc).
Full Postal Address: The Postal Address is needed when items will be sent to you by post (eg paper journals, congress badges …). Although this is not always needed in practice, the full postal address is always requested to save asking for it specifically when needed for a particular transaction and because it helps to correctly verify your identity (where other persons have the same or a similar name).
Additional personal information, which is mandatory for persons creating a ‘My ESC’ account on the ESC website is:
Date of Birth: Your date of birth is used to help us correctly identify you and avoid duplicate records and also, where specific fees or charges apply which depend on age, to determine eligibility for these fees.
Email address: Your email address is needed because it is used as part of the login information (to access your ‘My ESC’ personalised area on the ESC website) and is necessary in order to communicate with you. Additionally, because we only permit a particular email to be used once in our system, it reduces the possibility of duplicates. Finally, it permits “Forgot Password” to be handled in an automated secure way.
Emailing Preference: We ask you to advise us whether or not you wish to receive marketing emails from the ESC. This is so that we can respect your privacy as regards electronic communications, as required by European and French law.
Profile Information: We ask you for information about your Professional Activity, Place of Work, and Fields of Interest and Areas of Expertise to enable us to provide you with more relevant information and to better understand the preferences of our audience so that we can give a better service generally.
Other information may be requested which is necessary or relevant for specific activities. The ESC carries out such a wide variety of activities that it is not practical to provide an exhaustive list, but here are some examples:
Mandatory information for specific purposes
Personal information is needed by the ESC to enable it to properly manage its member and customer files. These files are used to enable the ESC to fulfil its role in providing a wide range of services to its members, contributors and customers.
The personal information which you supply may also be specifically used to:
Personal information is only kept for a reasonable period of time, dependent upon the nature of the information and its intended use, but subject to a maximum of four years after your last use of an ESC product or service.
Exceptionally, nominative information (only) is kept indefinitely for persons:
If you are an ESC Member, your information will be kept in the ESC system while you continue to be a Member, even if you do not use ESC products or services during that time (also subject to a maximum of four years), unless you request us not to keep it, in which case your membership of the ESC will cease).
Electronic communication is for most purposes the ESC’s preferred method of communication because it is generally convenient, rapid, effective and efficient. In order to be able to communicate with you directly electronically, the ESC needs your email address. You are therefore required to supply your email address when you create your ‘My ESC’ account on the ESC Web Site, which enables you to access a variety of services online.
For your convenience and security, your email address is unique to you in the system. (The ESC does not permit two different persons to have the same email address in the system). You are strongly recommended to use an email address which is personal to you and that is not shared with others. This is to ensure that communications which are sent to you personally are not read by others, and that others do not gain access to the information in your ‘My ESC’ account. Additionally, the unique email permits handling of “Forgot Password”, enabling you to reset your password in an automated and secure way using your personal email address.
The ESC respects the privacy of personal email addresses and complies with the current European legislation on email communication. The objective is not to send you unwanted messages, and your email details will not be passed on to any other individual or organisation without your permission.
Without your specific ‘Opt In’ to receive emailings from the ESC you may receive emails concerning:
You can manage the extent to which the ESC communicates with you by using the e-News section in your ‘My ESC’ homepage. Here you are asked to indicate whether or not you wish to receive ESC generated emails.
If you decide that you do wish to receive email communications from the ESC you can select which categories of news interest you. All mailings sent to you offer the possibility to unsubscribe.
If you indicate that you do not wish to receive ESC generated emails you will only receive emails directly related to the transactions you have with the ESC (eg confirmations of registrations, etc.) and other necessary individual communications.
The ESC does not sell, trade, or rent your personal information to others. The ESC may supply your information to its contractors to perform specific services (such as to the publishers to deliver ESC journals). Otherwise, the ESC does not disclose personal information to any other person or organisation without your consent. In this context, your personal data may be disclosed to the following external partners of the ESC in the circumstances described below:
You have the absolute right to access, amend, and oppose the use of, your personal data.
When you visit ‘My ESC’ you have direct control over the information in your personal profile. You can access and change this information at any time from your ‘My ESC’ homepage.
If you want to know exactly what personal information the ESC holds on you, you can obtain it. If it transpires that the information is inaccurate, or you wish to oppose its use in future, the ESC will make the necessary amendments and confirm that these have been made. Please contact the ESC in writing (accompanied by proof of identity) at:
European Society of Cardiology - Data Privacy2035 route des CollesLes TempliersBP17906903 Sophia Antipolis CedexFrance
To protect your information, the ESC uses an industry standard security protocol called Secure Sockets Layer (SSL) to encrypt the transmission of sensitive information between you and our website. SSL is used, for example, when you login or when you make a credit card payment. To know if transmissions are encrypted, look for the lock on your web browser or check that the URL starts with https://.
Cookies are pieces of information that a website transfers to your computer’s hard disk for record keeping purposes. They are small text files that a website can use to recognise repeat users and facilitate their ongoing access to, and use of, the site. They do not pose a threat to your system or files.
You do not need to register to access most of the ESC Web Site, but you do have to register to use personal services online and access certain web content.
The details you supply the ESC may be combined with information from other ESC records to:
‘My ESC’ enables you to manage your personal information held by the ESC. If you are a Member of the ESC, or have used ESC products and services, a record will already exist for you which you can potentially access by logging in online through:
Our mission: To reduce the burden of cardiovascular disease
© 2018 European Society of Cardiology. All rights reserved