Registration Conditions and data privacy statement

Cancellation conditions for courses

Up to six weeks before the course and upon receipt of written cancellation, a refund of fees minus a 30% administrative charge will be processed. No refund will be granted if the cancellation is made less than six weeks before the course start date.

The ESC reserves the right to cancel any of its educational programmes up to 1 (one) month before the programme starting date, in the event, there are fewer than 25 persons registered for it. In such a case, the full registration fee will be refunded to the registered participant, but the ESC shall not be liable for any cost incurred by the cancellation of accommodation and travel arrangements.

Data Privacy Statement

The information collected during this registration process is necessary to provide you with an optimal user experience, networking opportunities during the event, process your purchase and manage the congress and related social event as well as ensure you get an invoice, congress badge, invitation letter, CME points and certificate of attendance. The recipients of the data are ESC Staff managing the registration process and the Congress.

When accessing an Industry Session, Tutorial or Exhibition, whether you attend to the congress onsite or online, the following data will be shared with the corresponding industry: title, first name, family name, age, gender, country, city, email address, and profile information. 

For delegates attending the onsite congress, you will be scanned daily at the entrance of the congress for security reasons. Additionally, please be aware that data collected during registration and congress may be used for marketing and communication purposes. More information is available in ESC Privacy and Data Security Policy.

During the onsite Congress, attendees, exhibitors, guests and others may be photographed and videotaped by ESC or its partners capturing the event. Some of these photographs or videos may be displayed by the ESC or its partners in future publications or materials connected with the event as well as social media. If you do not wish for your image to be displayed by the ESC, please go to the information desk or one of the registration desks onsite during the congress to have a specific sticker added to your badge.

Without contradictory instructions from your side, you hereby grant the European Society of Cardiology (ESC), the irrevocable rights to record and use free of charge, on a worldwide basis and for the entire duration of protection of the rights thereto, on any and all supports or forms of media, your image, voice, name, photographs, and video on which you appear for purposes related to scientific, educational or ESC promotional purposes. You hereby release, waive and discharge the European Society of Cardiology (ESC), its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.

The data collected during registration and congress will be kept for a maximum of 5 years after your last transaction or activity with us after which time your My ESC account will be closed and financial transactions will be kept for a maximum of 10 years for legal accounting purposes.

In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from ESC, access to and rectification or erasure of your personal data or restriction of processing concerning your data or to object to processing as well as the right to data portability.

For such, please contact dataprivacy@escardio.org (be aware that a proof of identity will be requested during the process via a secure web link).You have the right to lodge a complaint with a supervisory authority, and for information, ESC has appointed a Data Protection Officer that you can reach at dpo@escardio.org
Published
Published
Identifier (ESC365)