Onsite in Madrid - Registration conditions

These are the onsite experience registration conditions - see here for online registration conditions

Access to ESC Congress 2025

By registering you fully accept all registration’s conditions as further detailed:

ESC Congress is only accessible to certified healthcare professionals, associated press, healthcare industry representatives and other stakeholders involved in the science, management, and prevention of cardiovascular disease. Non-healthcare professionals will not be able to access the Congress area. Infants and children under the age of 18 are not invited to enter the ESC Congress venue.

As the ESC recognises it is challenging for parents with children under 18 to attend the congress, a childcare service will be available on site: more information will be available from April 2025. Childcare is not included in the congress registration fee, so a nominal charge will be payable by delegates making use of this service.

In application of the country and local safety regulations, entrance into the onsite event premises may be subject to health checks as required.

Delegates agree to comply with COVID-19 health and safety measures and protocols established for the event for attendance as well as applicable State and local requirements, such as wearing approved face covering, maintaining appropriate social distance from others, wash hands frequently (or use suitable sanitizing alternative).

Registration to ESC Congress 2025 onsite in Madrid includes:

• Scientific & educational programme
• Sessions organised by ESC National Cardiac Societies
• In-person networking opportunities onsite with peers and faculty
• Access to the Members Lounge (only for ESC Professional Members)
• Onsite exhibition and industry sessions (for Healthcare professionals only)
• Complimentary access to ESC Congress online
• 'On demand' full scientific & educational programme available until 15 September 2025
• CME accreditation (More info)

Social Media

We invite you to use the ESC Congress official hashtag #ESCCongress when you share cardiovascular news, tagging your peers. Screenshots of the presentation are allowed in your posts, but please refrain from recording and posting any videos on your social media. This activity is not permitted.

Payment and General Conditions

All registration fees are quoted in Euro (€) and include 21% Spanish VAT. Payment in any other currency will not be accepted.

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process.

Healthcare companies or third-party agencies cannot create a delegate “My ESC account” to register their delegates.

Changes cannot be made to an invoice following a purchase through the My ESC account. An invoice to an individual cannot be transferred to an organisation after payment. To avoid disappointment, please check the Billing details carefully before payment. If in doubt, contact us.

In case of a visa request rejection, the ESC will refund the full registration fee only upon receipt of the official refusal document from the Embassy.

Payment of fees

Payment by Credit card (Visa, Mastercard or American Express) can be made through the online services on our secured server. For security reasons, under no circumstances should credit card details be sent by email or fax.

In case of additional payments for extra orders or adjustments, a secured payment link will be sent by email.

Registration fees rate is based on the date of receipt of the registration request. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Summer Time (UTC +2), on the relevant registration deadline date, otherwise, the higher registration fee will be applied.

Registrations will be acknowledged by email upon receipt of payment and a valid personal email address. Incomplete addresses or agency addresses will not be accepted and will result in the cancellation of the registration.

Active registrations are nominative and non-transferable.  

Cancellation Conditions

At delegate's initiative

Full Cancellation
Cancellation of a registration will be subject to the following conditions:
Until 31 July: refund of fee less an administrative charge of 30% of the original fee paid.
From 1 August: no refund.

Cancellation of registration options
Tickets booked for the Networking Event are not refundable.

Miscellaneous

Should a delegate not attend the congress, for whatever reason, no further claims for reimbursement or waiving of fees can be made.

In case of impossibility to attend the onsite event and to allow registered delegates to continue their experience beyond the event dates, we are pleased to inform you that all scientific content will continue to be available for two weeks after the event, to be viewed at your leisure.

Modification of the programme

The ESC reserves the right to modify the ESC Congress 2025 programme at any time, which is published as an indication only and subject to change.

No waiving of fees nor right to further claims will be possible should the ESC be obliged to alter the programme of ESC Congress 2025.

Changes, postponement and cancellation

Given serious cause, the ESC is entitled to postpone (modify the dates), to curtail the duration, or to cancel the onsite event. In the event of complete or part postponement or curtailment, the registration is regarded as valid for a possible new date and new duration for the said onsite event.

If the onsite event has to be cancelled, the ESC will strive to maintain the online event and any onsite registration will be automatically transferred to an online registration. The delegate will be refunded the difference between the onsite and online fee, at the rate applicable when the original onsite fee was paid.

If, due to any contingency that the ESC cannot overcome (in particular force majeure), both the onsite event and the online event have to be cancelled, registrations by individuals will be reimbursed in full, however a charge for administrative costs may be retained for group registrations, as specified in the Group registration conditions. Apart from reimbursement of registration fees, delegates will not be entitled to compensation for any costs or damages incurred as a consequence of such event cancellation, change or postponement. For example, no compensation will be due for costs related to housing and travel arrangements.

All delegates are urged to take personal travel insurance.

Liability disclaimer

The European Society of Cardiology (ESC) will not be liable for any theft or damage to property and/or persons caused on site during the congress, by any factor whatsoever, unless there has been a fault, intent or deliberate recklessness on the part of European Society of Cardiology (ESC). The European Society of Cardiology (ESC) shall not be held responsible in the congress of poisoning or food intoxication during the congress.

Data Privacy Statement

General data privacy statement

During the congress, attendees may be photographed and videoed by the ESC or its partners capturing the event. Some of these photographs or videos may be displayed by the ESC or its partners in future publications or materials connected with the event, as well as on social media. If you do not wish for your image to be displayed by the ESC, please go to the information desk or one of the registration desks on site during the congress to have a specific sticker added to your badge. Without contradictory instructions from your side, you hereby grant the European Society of Cardiology the irrevocable right to record and use free of charge your image, voice, and name in photographs and videos in which you appear.

Please be aware that during the congress you will be scanned daily at the entrance for security reasons. When presenting your badge for scanning (for example at the entrance of a lecture room,  at an exhibition stand or during  industry-sponsored sessions, or tutorials) the following personal data can be retrieved by the corresponding exhibitor or industry: title, first name, last name, email address, city, country, age scale, gender, profession, stage in career, primary specialty, place of work and main institution information - such as entered in your My ESC account.

The information and personal data collected during this registration process is necessary to provide you with an optimal user experience and networking opportunities during ESC Congress 2025.
Without this information, we will be unable to properly process your registration. During ESC Congress 2025 your online activity will be tracked and collected by the ESC. This will be used for reporting and statistical purposes; to assist in enhancing your experience; to inform you about ESC activities in a coherent and adequate manner and provide you with personalised suggestions and recommendations of pertinent content for you to visit.

The recipients of the data are ESC Staff managing the Congress and the registration process. The data collected will be kept for a maximum of 5 years after your last transaction or activity with us after which time your My ESC account will be closed and financial transactions will be kept for a maximum of 10 years for legal accounting purposes. Additionally, please be aware that your profile information and details will be shared with the sponsor of the Industry Session, Tutorial or Exhibition you choose to view. When accessing an Industry Session, Tutorial or Exhibition, the following personal data will be shared with the corresponding industry: title, first name, last name, email address, city, country, age scale, gender, profession, stage in career, primary specialty, place of work and main institution information - such as entered in your My ESC account. The respective company may contact you directly for its own purposes (e.g. by email concerning products, services and events that may be of interest to you) More information is available in ESC Privacy and Data Security Policy.

In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from ESC, access to and rectification or erasure of your personal data or restriction of processing concerning your data or to object to processing as well as the right to data portability. For such, please contact dataprivacy@escardio.org (be aware that a proof of identity will be requested during the process via a secure web link).
You have the right to lodge a complaint with a supervisory authority, and for information, ESC has appointed a Data Protection Officer that you can reach at dpo@escardio.org

Applicable Law and Litigation

These Terms and Conditions shall be governed and interpreted in accordance with French law without regard to any conflicts of laws principles thereof that would require the application of the law of any other jurisdiction. Any disputes arising in relation hereto shall be submitted to the exclusive jurisdiction of the French Tribunal Judiciaire located in Grasse, France.

Contact Details

For further information, please contact the ESC Registration Department with the "Contact Us" form
Tel. +33 (0)4 92 94 76 12