Chairpersons and Discussants Guidelines

Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourages discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.

Speakers will be asked to send their slides to Chairpersons in advance - in order for you to prepare the session. ESC Team will facilitate. 

Chairpersons:

• Must be available for the entire duration of the session
• Moderate the session and organise discussions with the faculty onstage and the audience
• Deliver concluding remarks
• In order to contact the speakers involved in your session - contact the scientific programme department scientific@escardio.org who will put you in contact with the faculty involved in your session
• To view the presentations you can do so in the lecture room on the Chairperson Interface before the start of your session
• Complete the evaluation at the end of the session on the Chairperson Interface

Discussant Guidelines

Please refer to your agreement form for confirmation of the presentation title, date, time of the session and specific instructions with regards to that session.

Discussants:

• Must be available for the entire duration of the session
• Sit on stage with all Faculty
• Intervene in the discussions, challenge the presenters and animated discussions with the audience as moderated by the chairpersons
• Attend session briefing (if applicable - an invitation and instructions will be sent)
• Speakers will be asked to send their slides to Discussants in advance - in order for you to prepare the session. ESC Team will facilitate. 

Features in lecture rooms

Chairperson Interface - A dedicated computer is installed in the lecture room at the Chairperson table and aims to enhance visibility on the ongoing session and assist in the management of the session as well as collect evaluation and comments at the end of the session - 

Test this service on the Practice Stage at the Speaker Service Centre. The hostess in the lecture room will be available to assist you to use the Chairperson Interface.

Stage set up - All Faculty involved in the session will sit ON STAGE for the entire duration of the session. This is to facilitate discussions and encourage interaction.

Speaker Service Centre

A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations.

Desk & plugs are also available in the lounge if you need to work on your session.

 Opening Hours

•    Thursday 24 August - 14:00 - 19:00
•    Friday 25 August - 07:00 - 19:00
•    Saturday 26 August - 07:00 - 19:00
•    Sunday 27 August - 07:00 - 19:00
•    Monday 28 August - 07:00 – 19:00

The Practice Stage: we have recreated a lecture room stage for you to test out the functionalities available and the Presentation Management System at the lectern and to test out the Chairperson Interface service.
If you want to practice before showtime - ask our hostess onsite.

Photo Booth:  a photographer is available to take your professional portrait which you can then transfer to your Speaker Profile or for your personal use

ESC 365 and Social Media

Update your Profile

In order to give you more visibility, we propose that you update your Profile, your information will be available in connection with your presentation(s).

Please access or re-access your Profile, as some mandatory consents have been added to allow us to display the information you shared.

Doing so now, you will save time onsite or at the time of online upload
You can do this at any time - update your Speaker Profile

Spread the word about #ESCCongress

A promotional toolkit with graphical elements is available to help on the promotion of ESC Congress 2023 scientific programme to your network.

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

• Use Congress hashtag #ESCCongress
• For tweets you deem pertinent for ESC to retweet, tag @escardio
• Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
• Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
• Quote the speaker, or tag their Twitter profile
• Double check spelling and grammar
• If you have a concern/complain don’t use social media to raise it. Talk to a member of staff. We are always at your service
• Won’t have time to tweet? You can still retweet (RT)
• Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio during any session of ESC Congress 2023 is strictly prohibited. 

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting.  
Such an announcement must be made at the beginning of the presentation.