Abstract and Clinical Case Presenter Guidelines

These Guidelines are dedicated to presenters in an abstract or clinical case session.

Carefully check your agreement form confirming the day, time and format of your presentation and carefully read the guidelines below to prepare your presentation accordingly.

Upload my presentation

Once your presentation is uploaded, you will be able to see its status “validated” or “controls failed”.

Please refer to your agreement form at any time to see the day, date and format of your presentation, as well as the status of your upload. 

Do not hesitate to contact us at ehcarescientific@escardio.org, should you have any questions or need any help.

We remind you that all presentations presented at ACNAP 2023 will then be available on ESC 365 in their respective formats in addition to the abstract/clinical case (slides for oral presentations and ePosters for all poster formats - if uploaded by the presenter).

We are committed to showcasing your presentation in the best possible light.

Presentation Format - Slides

Please refer to your agreement form to see the session type and format in which your abstract has been accepted - It will also specify your presentation duration and the maximum slides allowed.

Your presentation should remain short and should focus on the key results of your research. Your presentation timing must not exceed the presentation time indicated on your agreement form.

Your presentation slides must be prepared with 16/9 format and have a 1280 x 720 minimum resolution.

We highly recommend the use of the ACNAP 2023 Slide template

In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

• Your presentation must be prepared in PowerPoint version: type .pptx
• The preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
• Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
• Images: Make sure that inserted images have a minimum resolution of 300dpi.
• Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
• Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
• Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Declaration of interest is mandatory but does not need to be inserted in your set of slides. At the time of the submission of the agreement form, you will be required to fill the dedicated field that will be automatically inserted by our service as the 2^nd slide of your presentation.

Awards sessions – Doctoral Student Award/Clinical Case Excellence Award

These sessions will feature the 4 top-rated abstracts/clinical cases in the respective category.  Each finalist will have 10 minutes to present the research, followed by 4 minutes of questions and answers from jury members.

The jury members will be scoring on the following criteria: Originality, Scientific Content, Presentation and Answers to Questions.

You need to prepare a PowerPoint Presentation with a maximum of 13 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

Specific information and instructions are sent by email to the presenters.

Results of the competition will be announced during the Closing Ceremony on Saturday 24 June at 4:45 PM in lecture room 1.

Rapid Fire Oral Abstract sessions 

These interactive sessions will be moderated by two Chairpersons who are experts in the topic.

Your will have 5 minutes to present your research, followed by 3 minutes of questions and answers from the Chairpersons and the audience.

Slide Presentation Requirements - Maximum number of slides = 6 including the title slide. A DOI slide will be automatically inserted by our services based on the information completed at the time of agreement.

Clinical Case sessions 

These highly interactive, practical and educational sessions will feature the top-rated clinical cases.

The main objective of the sessions is to learn from challenging clinical case scenarios. Each presenter will have 5 minutes to present, followed by 3 minutes of questions and answers. 

We recommend the following format for the presentation of your case - (may not be applicable to all cases)

1. Patient presentation
2. Initial workup 
3. Diagnosis and Management
4. Follow-up
5. Learning point(s) 

Slide Presentation Requirements - Maximum number of slides = 6 including the title slide. A DOI slide will be automatically inserted by our services based on the information completed at the time of agreement.

How do I upload my presentation?

All presentations must be uploaded in advance via the online services.

Upload my presentation 

Once your presentation is uploaded, you will be able to see its status “validated” or “controls failed”.

Please refer to your agreement form at any time to see the day, date and format of your presentation, as well as the status of your upload. 

Do not hesitate to contact us at ehcarescientific@escardio.org, should you have any questions or need any help.

Abstracts selected for Poster Presentation must be presented as a paper visual display of the research.

Session information

Please check your agreement form for:

• Date and time of your Moderated Poster session
• Poster viewing times
• Poster set-up and removal information.

Important information: Please note the ESC cannot be held responsible for posters displayed or left in the Poster area or in the Congress center. Posters must be collected after each session.

Technical requirements for paper posters

Dimensions of your poster

• Landscape orientation
• A0 Poster size - 84,1 cm (height) x 118,9 cm (width)
  Posters on several sheets are not accepted (can not be affixed)
• Please note that the use of the official ESC logo is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos

Poster Design

1. Title, author(s), address (at upper edge, across the width of the whole poster)
2. Purpose
3. Methods
4. Results
5. Conclusions
6. Declaration of interest (mandatory)

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Declaration of interest – Poster Presenters are required to disclose potential conflicts of interest for themselves and all co-authors as applicable regarding their presentation at the bottom of their Paper Poster. Please state "None" if no conflicts exist.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation. The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is our ethical obligation to inform participants so that they are made aware of any relationship that might cause unintentional bias. A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

Material for mounting your poster to the poster board will be supplied by the ESC
Please refer to the ESC staff in the poster area for further assistance.

Upload an electronic version of your Paper Poster

In addition to your paper poster presentation in Edinburgh, you have the option to upload an electronic version of your paper poster (PDF format).

Upload my presentation 

or copy/paste this link in your browser http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=1546

All congress presentations will then be available on ESC 365 in their respective format in addition to the abstract (slides for oral presentations and ePosters for all poster formats, if uploaded by the presenter). 

We strongly recommend Paper Poster Presenters to proceed with the upload of an ePoster by the deadline – 24 June 2023 - to allow your presentation to be featured post congress on ESC 365. Benefit from this option to ensure your research gets utmost visibility.

When you have submitted your agreement form, you have been required to declare any potential conflict(s) of interest. The information collected will then be inserted in your ePoster. There is no need to create your own DOI slide or to insert it in your ePoster. In addition, you will be asked to select and enter three key words that best classify your research.

Technical requirements for ePosters

Recommendations and requirements to optimise your poster display -

• Create your document in Powerpoint (1 page)
• Orientation: Landscape. Layout: 16 x 9
• Save it as a PDF file

Please note that the use of the official ESC logos is not allowed on your ePoster. This also applies to ESC Association, Working Group and Council logos.

Declaration of interest is mandatory but does not need to be inserted when preparing your ePoster. The information declared at the time of the submission on your agreement form will be automatically inserted by our services on your ePoster.

Suggestion - Important fields to include in your layout:

• Title, author(s), address (upper edge, across the width the whole poster)
• Purpose
• Methods
• Results
• Conclusions

The ESC does not allow QR codes on ePosters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

ESC 365, the cardiology knowledge hub 

It is important to remind the audience that the presentations given in the sessions will later be available on ESC 365.

Please make sure to update your speaker profile to be featured with your presentation(s)

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

• Use #ACNAP2023
• For tweets, you deem pertinent for ESC to retweet, tag @escardio
• Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
• Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points, etc
• Quote the speaker, or tag their Twitter profile
• Double-check spelling and grammar
• If you have a concern/complain don’t use social media to raise it. Talk to a member of staff. We are always at your service
• Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view or RT with comment (quote)
• Apply same ethics & etiquette you would in any other context