Abstract and Clinical Case Presenter Guidelines

These Guidelines are for presenters in an abstract or clinical case.

Please check your agreement form to verify the day, time and format of your presentation and carefully read the guidelines below.

We are committed to showcasing your presentation in the best possible light.

Upload services will open early April

I am an abstract presenter – Go to My Abstracts

I am a clinical case presenter – Go to My Agreements 

My abstract or clinical case is accepted in an Award / Oral Abstract session or Clinical Case session

Presentation Format - Slides

Please refer to your agreement form to see the session type and format in which your abstract has been accepted - It will also specify your presentation duration and the maximum slides allowed.

Your presentation should remain short and should focus on the key results of your research. Your presentation timing must not exceed the presentation time indicated on your agreement form.

Your presentation slides must be prepared with 16/9 format and have a 1920 x 1080 minimum resolution.

We highly recommend the use of the ACNAP 2024 slide template

Awards session - ACNAP Doctoral Student Award

These sessions will feature the top-rated abstracts in the respective category.  Each finalist will have 10 minutes to present the research, followed by 3 minutes of questions and answers from jury members.

The abstract jury members will be scoring on the following criteria: Originality, Scientific Content, Presentation and Answers to Questions.

You need to prepare a PowerPoint Presentation with a maximum of 13 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

Specific information and instructions are sent by email to the presenters.

The upload deadline is Tuesday 14 May 2024.

Results will be announced during the Closing Ceremony on Saturday 15 June at 16:45 Paris time in room 1. 

Awards session - ACNAP Clinical Case Excellence Award

These sessions will feature the top-rated clinical cases in the respective category.  Each finalist will have 7 minutes to present the research, followed by 3 minutes of questions and answers from jury members.

You need to prepare a PowerPoint Presentation with a maximum of 13 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

Specific information and instructions are sent by email to the presenters.

The upload deadline is Tuesday 14 May 2024.

Results will be announced during the Closing Ceremony on Saturday 15 June at 16:45 Paris time in room 1. 

Oral Abstract sessions 

These interactive sessions will be moderated by two Chairpersons who are experts in the topic. Each session will feature key messages from five abstracts.

Your will have 5 minutes to present your research, followed by 3 minutes of questions and answers from the Chairpersons and the audience.

You need to prepare a PowerPoint Presentation with a maximum of 6 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

The upload deadline is Tuesday 14 May 2024.

Clinical Case sessions 

Those highly interactive, practical and educational sessions will feature the top-rated clinical cases.

The main objective of the sessions is to learn from challenging clinical case scenarios. Each presenter will have 5 minutes to present, followed by 3 minutes of questions and answers. 

We recommend the following format for the presentation of your case - (may not be applicable to all cases)

1. Patient presentation
2. Initial workup 
3. Diagnosis and Management
4. Follow-up
5. Learning point(s) 

Slide Presentation Requirements - Maximum number of slides = 6 including the title slide. A DOI slide will be automatically inserted by our services based on the information completed at the time of agreement.

The upload deadline is Tuesday 14 May 2024.

My abstract is accepted in a Moderated Poster session or Traditional Poster session

Abstracts selected for Poster Presentation must be presented as a paper visual display of the research.

Session information

Please check your agreement form for:

• Date and time of your moderated poster session
• Poster viewing times
• Poster set-up and removal information.

Important information: Please note the ESC cannot be held responsible for posters displayed or left in the Poster area or in the Congress centre. Posters must be collected after each session.

Technical requirements for paper posters

Dimensions of your poster

• Landscape orientation
• A0 Poster size - 84,1 cm (height) x 118,9 cm (width)
  Posters on several sheets are not accepted (can not be affixed)
• Please note that the use of the official ESC logo is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos

Poster Design

1. Title, author(s), address (at upper edge, across the width of the whole poster)
2. Purpose
3. Methods
4. Results
5. Conclusions
6. Declaration of interest (mandatory)

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Declaration of interest – Poster Presenters are required to disclose potential conflicts of interest for themselves and all co-authors as applicable regarding their presentation at the bottom of their Paper Poster. Please state "None" if no conflicts exist.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation. The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is our ethical obligation to inform participants so that they are made aware of any relationship that might cause unintentional bias. A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

Material for mounting your poster to the poster board will be supplied by the ESC
Please refer to the ESC staff in the poster area for further assistance.

How do I upload my presentation?

Upload services will open early April

I am an abstract presenter - Go to My Abstracts

I am a clinical case presenter - Go to My Agreements

When you submit your agreement form, you are required to declare any potential conflict(s) of interest. The information collected will then be inserted in your PowerPoint set of slides for oral presentations. There is no need to create your own DOI slide. In addition, you will be asked to select and enter up to three key words that best classify your research.

Slide presentations

All slide presentations must be uploaded via our online service before Tuesday 14 May 2024 for oral abstract sessions. Kindly note those are strict deadlines which will not be extended. Content not uploaded by this date will be withdrawn.

Your presentation slides must be prepared with the 16/9 format and have a 1920 x 1080 minimum resolution.

We highly recommend using the ACNAP 2024 slide template. 

In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

• Your presentation must be prepared in PowerPoint version: type .pptx
• The preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly)
• Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
• Images: Make sure that inserted images have a minimum resolution of 300dpi
• Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files
• Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2010)
• Check your presentation on a Windows-operated computer (preferably Win10) before you upload it

Once connected, you will see, under the presentation title, a link to upload.

• A step by step wizard will take you through the process
• You will be first directed to your Profile to update it, if necessary
• Option to upload a picture or to give your consents for use of the existing picture
• Option to provide or update Social Media information
• Then proceed with the upload of your PowerPoint
• DOI - The information declared at the time of the submission of the agreement form will be automatically inserted by our services as a second slide in your presentation. 
• You will be asked to select up to three keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry). These are important to accurately index your presentation and be referenced on ESC 365.
• For each uploaded presentation, you will receive a confirmation email of your upload.
• To modify your upload, you can re-access the service and upload a corrected version - only the latest uploaded version will be kept.

ESC 365 and Social Media

ESC 365, the cardiology knowledge hub 

It is important to remind the audience that the presentations given in the sessions will later be available on ESC 365.

Please make sure to update your profile to be featured with your presentation(s). 

Be active on Social Media

Share the science and add your voice to the biggest CV conversation on X!

• Use the official Congress hashtag #ACNAP2024
• For posts you deem pertinent for ESC to share, please tag @escardio
• Post about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
• Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
• Quote the speaker, or tag their profile using their handle
• Double check spelling and grammar
• If you have a concern/complain don’t use social media to raise it. Talk to a member of staff. We are always at your service
• Won’t have time to post? You can still share it (repost)
• Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio from any presentation on the webpages of ACNAP 2024 or at the congress venue in Wroclaw is strictly prohibited.

Restrictions on photography are at the sole discretion of the presenter and must be announced to the audience at the start of the presentation.