You can find in this section an extract of the Working Groups Internal Governance rules. To access full text, please click here
It must also strictly follow the ESC internal governance ruled and contribute to the mission statement of the ESC: "To reduce the burden of cardiovascular disease in Europe"
The ESC Working Group is composed of a Nucleus and of Ordinary Members.
Composition of a Nucleus (maximum of 12 members):
Up to 3 Ex-Officio Nucleus Members and 2 affiliated non-voting Nucleus Members can be proposed by the Chairperson.
Composition of Ordinary Members (no number limitation):
Potential members must apply to the Chairperson of the Working Group submitting a brief curriculum vitae including relevant scientific references and filling in the Working Group membership application e-form.
No membership fee is required and if an application is rejected, there is no obligation to give reasons to the applicant.
A member of a National Cardiac Society or a Fellow of the European Society of Cardiology (FESC) can become a member of a Working Group with voting rights and eligibility to hold a Nucleus official position.
Members of an Affiliated Cardiac Society or a non-ESC member country can become member of a Working Group with no voting rights or eligibility to a Nucleus official position.
The Working Group is led by a Chairperson (with support from a Vice-Chairperson) who serves for two years and represents the Working Group at official functions of the European Society of Cardiology.
At the end of his two-year mandate, the Chairperson becomes Past-Chairperson and remains within the Nucleus for another two years. He/she must then step down to an ordinary member position for at least two years before re-entering the Nucleus through the election process only. However, he may not be re-elected to a leading position again.
The Vice-Chairperson serves for two years and then automatically becomes the Chairperson.
No financial commitments may be made on behalf of any Working Group, Nucleus, Task Force or Study Group, without the express written approval of the WG Chairperson, Vice-Chairperson and Treasurer in advance of the commitment being made.
The Treasurer shall supervise the financial affairs of the Working Group in close collaboration with the ESC staff.
The Secretary shall supervise the organisation of Nucleus meetings, propose the agenda in agreement with the Chairperson and take the minutes of the meeting.
One person may combine those two positions.
A Web and Communication Editor per Working Group needs to be appointed.
Ordinary Nucleus members are elected by the ordinary members of the Working Group.
The Nominating Committee of a Working Group consists of the Chairperson, Vice-Chairperson, and the Past-Chairperson.
An Ex-Officio Member is a Working Group member temporarily in charge of a topic identified or approved by the Nucleus and representing a very high priority for the scientific, educational, collaborative work, etc. of the Working Group.
An Affiliated Nucleus Member is a Working Group member in charge of making the link between the Working Group and any other scientific organisation, group, society inside or outside the European Society of Cardiology.
Every two years, elections are arranged by the ESC Specialty Centre - Working Groups office to replace the Nucleus Members who reached their 4 years mandate and have to step down.
A list of candidates for the Vice-Chairperson position is proposed by the Nominating Committee subject to voting by the Nucleus only. The elections are set from January to end of March (election year).
Position of Vice-Chairperson is open to the current Nucleus members and members of the immediate previous Nucleus, (except the past Chair).
Eligibility & Restrictions:
Only WGs members whose place of work is in an ESC Members’ country:
The list of candidates should be equally representative of the topics/interests represented by the WG.
One cannot be member of more than one WG Nucleus or be a WG nucleus officer and an elected member of an ESC Association Board (if co-opted in ex-officio position).
Quorum, Majority and Procedure:
A call for candidate for the election is sent to all Working Group members, with precise information on internal governance (eligibility), deadlines and selection criteria.
20% of a WG membership has to vote for the quorum to be reached.
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In accordance with the ESC corporate governance rules, it is the responsibility of theChairperson of each Working Group to ensure transparency and legal oversight towards the ESC.
No financial commitments may be made on behalf of any Working Group, Nucleus, Task Force or Study Group, without the express written approval of the Chairperson and the Working Group Treasurer in advance of the commitment being made.
All contracts, commitments, or written undertakings of any business nature entered into on behalf of the Working Group, or any constituent part of it, must be reviewed by the ESC Specialty Centre Director, Finance Director and signed by the ESC Chief Executive Officer in order to validate proposed terms and conditions, within 10 working days. [...]
Working Groups cumulated net results are managed under the responsibility of the European Society of Cardiology (ESC) [...].
Any reimbursement of expenses should be claimed using the ESC online expense claim system (via MyESC interface). The originals of plane tickets or invoices must be provided. Without the originals of these documents, no reimbursement is possible under French tax legislation [...].
Financial support from the industry can take the form of:
The book-keeping is handled by the Finance Department at European Heart House. The amount of cumulated reserves may be communicated on a yearly basis at the occasion of the ESC Congress [...].
An ESC Board decision was made to financially support the organisation of an additional Nucleus meeting outside the annual ESC Congress up to 10,000 Euros per Working Group per fiscal year.
The Working Group is expected to justify the need of a one day meeting to allow exchange and interaction between Nucleus Members.
This amount is allocated to cover all costs including travel expenses (in line with ESC travel policy) generated by such meeting and reimbursement will be made only after the meeting.
This financial support is not automatically renewed and is subject to ESC Board approval in the context of the budget presentation of each fiscal year.
Working Groups can benefit to up to 10,000 Euros per fiscal year for:
The production of a scientific document that is expected to be submitted to a journal of the ESC family(subject to review by the ESC Committee for Practice Guidelines and the EHJ Editor in Chief)
An educational or research project in line with the ESC Strategy and subject to review & approval (approval of the ESC Board will be sought via the Vice-President for Working Groups and Councils).
The ESC endeavours to respond to Working Groups’ requests within 2 working weeks.
To increase/diversify the pool of volunteers, each volunteer should not be involved in more than 3-4 ESC activities(including WG Nucleus or Board membership, Taskforces, Editorial Boards, Committees and other initiatives).
Working Groups must ensure proper mention of their name and LOGO on events programs, web pages.
The programme must be sent to your Working Group Coordinator/Officer at least 1 month prior the event for approval on the use of Working Group logo.
The involvement of a Working Group in a scientific meeting can be on several levels:
The Working Groups are traditionally invited to make proposals for their own sessions during the congresses of the ESC. The selection of sessions and allocation within the time frame is made by the ESC Congress Programme Committee after consultation with the Working Groups. There is no financial remuneration for these activities.
Official sentence: "Meeting organised by the ESC Working Group on" followed by the Working Group logo
The Nucleus of the Working Group has the full scientific, organisational and financial responsibility of the annual meeting. The proposed budget for the meeting is expected to be break-even at minimum. It has to be submitted and reviewed by the Specialty Centre Director and approved by the ESC Chief Executive Officer and ESC Finance Director.
If the support of an external Professional Congress Organizer (so called PCO) or an institution/ hospital is sought, there is an imperative need:
Official sentence: "Meeting co-organised with" followed by the Working Group logo
The Working Group shares scientific, organisational and financial responsibility with the co-organiser. Sharing terms and conditions (investments, profits & losses) must be defined prior to the meeting by both parties and formalised in a mutual letter of agreement or contract.
Official sentence: "Scientific Programme endorsed by the ESC Working Group on" followed by the logo
The Nucleus of the Working Group itself has to be involved in the design of the scientific programme but the Working Group has no financial responsibility whatsoever (no benefits or losses, no investment).
How to proceed to endorse a meeting:
Official sentence: "Scientific Programme jointly organised with" followed by the Working Group logo
At least one Working Group Nucleus member should be appointed within the event scientific committee.
Official sentence: "Session organised by the ESC Working Group on…"
The external meeting/congress has to be exclusively organised by an ESC Working Group
It is important to note that the mention "organised under the auspices of the ESC" or any other similar phrasing would not be accepted.
As part of the European Society of Cardiology (ESC), the Working Groups benefit from web pages accessible through the ESC homepage in a dedicated section.
In their respective sections, Working Groups can host information related to their main activity. Scientific content is valued most by the website visitors.
Mrs Corine Gomez -Working Groups Coordinator - ESC Specialty Centre
Ms Lea Bergamaschi - Working Groups Officer - ESC Specialty Centre
Mrs Sophie Squarta - Specialty Centre Director - ESC Specialty Centre
Our mission: To reduce the burden of cardiovascular disease
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