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Internal Governance

ESC Working Groups

You can find in this section an extract of the Working Groups Internal Governance rules. To access full text, please click here


  • Encourage research and teaching
  • Disseminate knowledge
  • Participate in education

It must also strictly follow the ESC internal governance ruled and contribute to the mission statement of the ESC: "To reduce the burden of cardiovascular disease in Europe"

1.1. Role of a Working Group

The ESC Working Group is composed of a Nucleus and of Ordinary Members.

Composition of a Nucleus (maximum of 12 members):

  • 3 leading positions: a Chairperson, a Vice-Chairperson, and a Past–Chairperson
  • 1 Treasurer
  • 1 Secretary
  • 1 Web and Communication Editor
  • Up to 6 Ordinary Nucleus Members

Up to 3 Ex-Officio Nucleus Members and 2 affiliated non-voting Nucleus Members can be proposed by the Chairperson.

Composition of Ordinary Members (no number limitation):

Potential members must apply to the Chairperson of the Working Group submitting a brief curriculum vitae including relevant scientific references and filling in the Working Group membership application e-form.

No membership fee is required and if an application is rejected, there is no obligation to give reasons to the applicant.

A member of a National Cardiac Society or a Fellow of the European Society of Cardiology (FESC) can become a member of a Working Group with voting rights and eligibility to hold a Nucleus official position.

Members of an Affiliated Cardiac Society or a non-ESC member country can become member of a Working Group with no voting rights or eligibility to a Nucleus official position.

1.2. Chairperson - Vice-Chairperson - Past-Chairperson

The Working Group is led by a Chairperson (with support from a Vice-Chairperson) who serves for two years and represents the Working Group at official functions of the European Society of Cardiology.

At the end of his two-year mandate, the Chairperson becomes Past-Chairperson and remains within the Nucleus for another two years. He/she must then step down to an ordinary member position for at least two years before re-entering the Nucleus through the election process only. However, he may not be re-elected to a leading position again.

The Vice-Chairperson serves for two years and then automatically becomes the Chairperson.

No financial commitments may be made on behalf of any Working Group, Nucleus, Task Force or Study Group, without the express written approval of the WG Chairperson, Vice-Chairperson and Treasurer in advance of the commitment being made.

1.3. Treasurer and Secretary

The Treasurer shall supervise the financial affairs of the Working Group in close collaboration with the ESC staff.

The Secretary shall supervise the organisation of Nucleus meetings, propose the agenda in agreement with the Chairperson and take the minutes of the meeting.

One person may combine those two positions.

1.4. Web and Communication Editor: the primary contact for online communications

A Web and Communication Editor per Working Group needs to be appointed.

1.4.1. Role of the Web and Communication Editor:
  • To gather content from the Working Group, write articles or ask other members for their contribution.
  • To ensure that the Working Group section within the ESC website remains up to date by adding new content on a regular basis.
  • To propose new initiatives for the web (recommended readings, testimonials, meeting reports, review of articles…).
  • To assist the Chairperson and Vice-Chairperson as appropriate.
  • To elect the Vice-Chairperson based on the list of selected candidates provided by the Nominating Committee.
  • To appoint the Secretary and Treasurer among the Working Group Nucleus Members.
  • To submit proposals for the scientific sessions of the Working Group during the annual Congress of the ESC.
1.4.2. The main tasks of the Web and Communication Editor
1.4.3. Web content creation workflow

1.5. The Function of the Ordinary Nucleus Members

Ordinary Nucleus members are elected by the ordinary members of the Working Group.

1.6. Nominating committee

The Nominating Committee of a Working Group consists of the Chairperson, Vice-Chairperson, and the Past-Chairperson.

1.7. Ex-officio members

An Ex-Officio Member is a Working Group member temporarily in charge of a topic identified or approved by the Nucleus and representing a very high priority for the scientific, educational, collaborative work, etc. of the Working Group.

1.8. Affiliated Nucleus Members

An Affiliated Nucleus Member is a Working Group member in charge of making the link between the Working Group and any other scientific organisation, group, society inside or outside the European Society of Cardiology.

1.9. Ordinary membership

A member of a National Cardiac Society or a Fellow of the European Society of Cardiology (FESC) can become a member of a Working Group with voting rights and eligibility to hold a Nucleus official position.

Members of an Affiliated Cardiac Society or a non-ESC member country can become member of a Working Group with no voting rights or eligibility to a Nucleus official position.

1.10. Elections: turnover and rules

Every two years, elections are arranged by the ESC Specialty Centre - Working Groups office to replace the Nucleus Members who reached their 4 years mandate and have to step down.

1.10.1. Vice- Chairperson election

A list of candidates for the Vice-Chairperson position is proposed by the Nominating Committee subject to voting by the Nucleus only. The elections are set from January to end of March (election year).

Position of Vice-Chairperson is open to the current Nucleus members and members of the immediate previous Nucleus, (except the past Chair).

1.10.2. Nucleus Member election

Eligibility & Restrictions:

Only WGs members whose place of work is in an ESC Members’ country:

  • Have voting rights
  • Are eligible to be candidate for a nucleus position or to be voting delegates at the ESC Board elections

The list of candidates should be equally representative of the topics/interests represented by the WG.

One cannot be member of more than one WG Nucleus or be a WG nucleus officer and an elected member of an ESC Association Board (if co-opted in ex-officio position).

Quorum, Majority and Procedure:

A call for candidate for the election is sent to all Working Group members, with precise information on internal governance (eligibility), deadlines and selection criteria.

20% of a WG membership has to vote for the quorum to be reached.

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2.1. ESC corporate financial rules

In accordance with the ESC corporate governance rules, it is the responsibility of theChairperson of each Working Group to ensure transparency and legal oversight towards the ESC. 

No financial commitments may be made on behalf of any Working Group, Nucleus, Task Force or Study Group, without the express written approval of the Chairperson and the Working Group Treasurer in advance of the commitment being made.

All contracts, commitments, or written undertakings of any business nature entered into on behalf of the Working Group, or any constituent part of it, must be reviewed by the ESC Specialty Centre Director, Finance Director and signed by the ESC Chief Executive Officer in order to validate proposed terms and conditions, within 10 working days. [...]

2.2. Working Groups cumulated net results

Working Groups cumulated net results are managed under the responsibility of the European Society of Cardiology (ESC) [...].

2.3. Expenses

Any reimbursement of expenses should be claimed using the ESC online expense claim system (via MyESC interface). The originals of plane tickets or invoices must be provided. Without the originals of these documents, no reimbursement is possible under French tax legislation [...].

 2.4. Revenues: Rules for industry Sponsorship & Grants

Financial support from the industry can take the form of:

2.4.1. Sponsorship
2.4.2. Unrestricted Grant

2.5. Book-keeping

The book-keeping is handled by the Finance Department at European Heart House. The amount of cumulated reserves may be communicated on a yearly basis at the occasion of the ESC Congress [...].

2.6. Financial support for Working Groups Nucleus Meeting (up to 10,000 Euros)

2.6.1. Purpose of the ESC Board allocated funds

An ESC Board decision was made to financially support the organisation of an additional Nucleus meeting outside the annual ESC Congress up to 10,000 Euros per Working Group per fiscal year.

The Working Group is expected to justify the need of a one day meeting to allow exchange and interaction between Nucleus Members.

This amount is allocated to cover all costs including travel expenses (in line with ESC travel policy) generated by such meeting and reimbursement will be made only after the meeting.

This financial support is not automatically renewed and is subject to ESC Board approval in the context of the budget presentation of each fiscal year.

2.6.2. Who may apply?
2.6.3. When to apply?
2.6.4. How to apply?
2.6.5. Who is concerned?
2.6.6. How to get reimbursed?
2.6.7. ESC Venues

2.7. Financial support for a scientific / educational project (up to 10,000 Euros)

Working Groups can benefit to up to 10,000 Euros per fiscal year for:

The production of a scientific document that is expected to be submitted to a journal of the ESC family(subject to review by the ESC Committee for Practice Guidelines and the EHJ Editor in Chief)


An educational or research project in line with the ESC Strategy and subject to review & approval (approval of the ESC Board will be sought via the Vice-President for Working Groups and Councils).

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The ESC endeavours to respond to Working Groups’ requests within 2 working weeks.

To increase/diversify the pool of volunteers, each volunteer should not be involved in more than 3-4 ESC activities(including WG Nucleus or Board membership, Taskforces, Editorial Boards, Committees and other initiatives).

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4.1. Corporate Identity

Working Groups must ensure proper mention of their name and LOGO on events programs, web pages.

The programme must be sent to your Working Group Coordinator/Officer at least 1 month prior the event for approval on the use of Working Group logo.

4.2. Organisation of scientific meetings or symposia

The involvement of a Working Group in a scientific meeting can be on several levels:

4.2.1. Sessions during the Congresses of the ESC

The Working Groups are traditionally invited to make proposals for their own sessions during the congresses of the ESC. The selection of sessions and allocation within the time frame is made by the ESC Congress Programme Committee after consultation with the Working Groups. There is no financial remuneration for these activities.

4.2.2. Annual meeting of a Working Group

Official sentence: "Meeting organised by the ESC Working Group on" followed by the Working Group logo

The Nucleus of the Working Group has the full scientific, organisational and financial responsibility of the annual meeting. The proposed budget for the meeting is expected to be break-even at minimum. It has to be submitted and reviewed by the Specialty Centre Director and approved by the ESC Chief Executive Officer and ESC Finance Director.

If the support of an external Professional Congress Organizer (so called PCO) or an institution/ hospital is sought, there is an imperative need:

  • To discuss the project with the ESC Working Group Coordinator who is responsible to provide guidance in respect to the ESC policies
  • To have a contract set up with the institution or PCO in advance of the event in order to define financial responsibilities, including VAT and losses/surplus management. The ESC Working Group Coordinator and Procurement Officer must be involved in the process.
 4.2.3.  Meeting "co-organised with a Sister Society”

Official sentence: "Meeting co-organised with" followed by the Working Group logo

The Working Group shares scientific, organisational and financial responsibility with the co-organiser. Sharing terms and conditions (investments, profits & losses) must be defined prior to the meeting by both parties and formalised in a mutual letter of agreement or contract.

4.2.4. Endorsement of the scientific programme of a non-ESC meeting

Official sentence: "Scientific Programme endorsed by the ESC Working Group on" followed by the logo

The Nucleus of the Working Group itself has to be involved in the design of the scientific programme but the Working Group has no financial responsibility whatsoever (no benefits or losses, no investment).

How to proceed to endorse a meeting:

  1. The Working Group must review and endorse the scientific programme or content of a meeting as well as related products (CD-Rom, Journal, Promotional items…).
  2. A written proof of endorsement request from the Working Group must be provided by the Chairperson to the ESC Vice President. This will be done through a specific form to be completed and sent back to your Working Group Coordinator.
  3. Once the ESC Vice President in charge of Working Groups has validated the endorsement, the ESC will advertise the endorsed meeting to its members following the ESC policies, using the different channels of communication (website, newsletter...)
  4. The Working Group’s logo must be inserted in both the meeting web site and printed version of the programme (corporate identity rules must be strictly followed: e.g. no transparent background).
4.2.5. Scientific Programme has been jointly organised with a Working Group

Official sentence: "Scientific Programme jointly organised with" followed by the Working Group logo

At least one Working Group Nucleus member should be appointed within the event scientific committee.

4.2.6. One or more session(s) organised by a Working Group

Official sentence: "Session organised by the ESC Working Group on…"

The external meeting/congress has to be exclusively organised by an ESC Working Group


It is important to note that the mention "organised under the auspices of the ESC" or any other similar phrasing would not be accepted.

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5. Web Sites and Online Tools

As part of the European Society of Cardiology (ESC), the Working Groups benefit from web pages accessible through the ESC homepage in a dedicated section.

In their respective sections, Working Groups can host information related to their main activity. Scientific content is valued most by the website visitors.

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For any inquiry, you may contact

Mrs Corine Gomez -Working Groups Coordinator - ESC Specialty Centre


Ms Lea Bergamaschi - Working Groups Officer - ESC Specialty Centre


Mrs Sophie Squarta - Specialty Centre Director - ESC Specialty Centre