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Overall Regulations / Embargo Policy / Photo / Video / Audio Recording Rules/ Other legal requirements / Termination - Breach
1. Any Industry, session presenter, exhibitor or their PR representatives taking part in an ESC event must adhere to the present ESC Industry Media Policy.
An ESC Industry Press event is defined as an event organised by Industry in order to communicate with the media during an ESC Event both within and outside ESC event premises.
2. Anyone who infringes the present ESC Industry Media Policy will be penalised.
The penalty may be ejection from the ESC event without reimbursement and a denial of access to all ESC events for a year. See section E for more details.
3. ESC trademarks and logos are the full property of the ESC. They cannot be used, reproduced or associated with any presentation or session without the ESC’s prior approval.4. The ESC does not make its press database or registration lists available to anyone.
1. Industry, session presenters, exhibitors or their PR representatives, may not distribute press materials related to ESC events, without prior written approval from the ESC Press Office.
Any press materials that Industry, session presenters, exhibitors or their PR representatives wish to release related to ESC event and which refer to science to be presented at the ESC event, must be sent electronically for review by the ESC Press Office at least two weeks before the event.
2. Press materials subject to this embargo comprise any ESC related news releases or statements, including press releases, summaries, abstracts, findings, etc.
Industry, presenters, exhibitors or their PR representatives' press materials cannot include the ESC and/or affiliated trademarks or logos, without ESC approval.
3. Press materials may be released only once the embargo is lifted by the ESC.Results and information related to sessions at any event organised by the ESC are strictly confidential and cannot be presented or announced in any manner or for any purpose whatsoever prior to presentation in the ESC scientific session (unless the embargo has already been lifted by the ESC itself).
4. Should circumstances arise in which the trial organisers consider prior disclosure, total or in part, it is imperative that the ESC is consulted before dissemination (see section D. “Other legal requirements”).
5. Industry, session presenters, exhibitors or their PR representatives are expected to abide by the full ESC Industry Media Policy including the Embargo Policy, and to make sure that any member of staff or any third party acting on their behalf and/or under their authority, whether on-site or off-site, comply with the ESC Industry Media Policy.
6. Breaking of an ESC embargo by any Industry, session presenter, exhibitor or their PR representatives, as well as any member of staff or any third party acting on the behalf of and/or under the authority of any Industry, session presenter or exhibitor, is a contractual breach. The person/entity who released the information will be held accountable and will be subjected to the penalties listed in section E.
ESC Guidelines to deal with early disclosure of information
Securities and Exchange Commission and other financial/legal requirements for Industry presenting data at one of ESC Events
1. Publicly traded companies may ask to disclose information submitted to one of the ESC events, prior to embargo date. Public disclosure of certain abstract content prior to the ESC event may be recommended by legal counsel in order to comply with requirements of the U.S. Securities and Exchange Commission or a corresponding regulatory body in the country where the company’s stock is traded.
2. If this occurs, the ESC may grant an exception to its embargo rules and allow the company to release limited top-line data (i.e., general findings with no additional analysis, commentary, investigator quotes, etc.) from the abstract without jeopardizing its eligibility for presentation at ESC Events.
3. Companies in this situation should send the ESC Press Office a written request including:
4. If the ESC grants permission for the top-line data to be released, the press release should note that the abstract has been submitted (or accepted) for presentation at an ESC Event.
5. The ESC will evaluate these requests on a case-by-case basis and reserves the right to change the type of presentation (e.g., from oral to poster) or remove the abstract from the scientific programme if the released information is judged to substantially detract from the novelty of the presentation at the ESC Event.
6. Any additional information from the abstract (e.g., additional analysis, commentary, or updated information from those individuals and companies involved in the study) is embargoed until the time of the scientific presentation.
1. It is agreed that Industry, session presenters and exhibitors are responsible for their actions related to ESC events and for any publication or press material containing results and information related to an ESC event.
Industry, session presenters and exhibitors are also responsible for the action of members of their staff or any third party acting on their behalf and/or under their authority, whether on-site or off-site.
2. Consequently, in the event of a breach of any provision of the present ESC Industry Media Policy including the Embargo and Recording Policy by any Industry, Session presenter, Exhibitor as well as member of their staff or any third party acting on the behalf of and/or under the authority of any Industry, session presenter or exhibitor, the ESC reserves the right to terminate immediately, without notice and without prejudice to any claim for damages or other remedy by any third party, the agreement given to any registered participant and/or their representatives to present at the ESC event, notwithstanding any other provision of the ESC Industry Media Policy.
3. Furthermore, breaking of the ESC Industry Media Policy by any Industry, session presenter, exhibitor, member of staff or any third party acting on the behalf of and/or under the authority of any Industry, session presenters or exhibitors is a contractual breach that may also lead to:
4. In the event of a breach of any provision of the present ESC Industry Media Policy and the enforcement of the above-mentioned sanctions, any financial obligations to the ESC must be honoured.
5. The absence of termination of the agreement and/or of any sanction from the ESC does not constitute an acknowledgment of the Industry, session presenter or exhibitor misconduct and the ESC reserves the right to proceed to the said termination and/or sanction at any time.
6. Any matter arising from or connected with the compliance to the ESC Industry Media Policy including the Embargo and Recording Policy will be governed by French law, without reference to the conflict of laws principles. Any dispute arising out of this commitment shall be brought before the Court of Grasse, France.
If you have any doubts or questions, please contact the ESC Press Office:
firstname.lastname@example.org+33(0)4 89 87 24 83
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