Patient confidentiality and consent
Remove all information that could be used to identify a patient, including name, medical-record number, hospital name, and so forth. If impossible to remove all potentially identifying information, patients must sign an informed consent.
Ensure the question does not provide information that could reveal the patient identity and keep details relating to age for example broad (‘male in their 40s, rather than ‘a 42-year-old male’)
No trademarked names/companies
- The use of commercial drug names, brands and registered trademarks is strictly prohibited.
- Drugs should be referred to by the active substance or pharmacological designation.
- Company names and locations must be removed.
- Websites and email addresses must be removed.
- You may enter up to three co-authors in the authors list, including the submitter. Please make sure the information given for each author is correct, as no changes will be possible following submission.
- The submitter certifies and warrants to the ESC that they have permission from all persons they enter as co-authors to be listed in this case and that they are aware that their names will appear in all publications.
- There is no limit to the number of submissions an author/individual may submit, but the same content cannot be submitted twice, even under a different topic and/or with a different title.
Review process and acceptance
- All submissions must comply with the submission terms and conditions, as well as with the submission guidelines to be considered for acceptance.
- Evaluation of submissions will be performed by a panel of experts.
- Grading criteria will mainly consider the quality of the image, scientific merit and educational value. Content should reflect daily practice and not niche or unusual cases.
Submission to the ‘Image of the Week’ is a formal commitment by the submitter to accept publication on the ESC website and across ESC communication channels (My ESC News and social media), if selected by the reviewing committee. It may also be published on ESC 365.
Affirmation of originality and copyright transfer statement
By submitting your work to the ESC:
- You consent to have authors’ names, affiliation and biographical material being used in connection with the publication of your work.
- Authors represent and warrant to the ESC that they are sole authors of the work, and that the work is original and does not infringe upon any copyright, proprietary or personal right of any third party.
- The submitter hereby affirms that the work submitted is original.
- Author(s) retain the right, after acceptance, to subsequently include the work in articles, books, or derivative works that he/she authors, or edits provided said use does not imply the endorsement of the ESC.
- The submitter signs for all co-authors. He/she accepts responsibility for the present rules for submission on behalf of all co-authors.
- By certifying that you have read these Submission Terms and Conditions, you also confirm having received prior approval from the co-authors to provide their data to the ESC.
- The information provided is subject to data processing to register and manage your submission. Provision of personal data is a statutory requirement to list the authors who have contributed to the research submitted. Authors not listed in the submission will not be acknowledged in publication and promotion
- Transfer of personal data to ESC Staff, contractors as well as other ESC related scientific organisations occurs for production, promotion and dissemination of the Content.
In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from ESC, access to and rectification or erasure of your personal data or restriction of processing concerning your data or to object to processing as well as the right to data portability. This is done through withdrawal of the clinical case according to the terms and conditions of withdrawal.
For such, please contact (together with a proof of identity):
You have the right to lodge a complaint with a supervisory authority, and for information, ESC has appointed a Data Protection Officer that you can reach at firstname.lastname@example.org
Applicable law - All the rules pertaining to the present submission are governed by and construed in accordance with the laws of France without regard to any conflicts of laws principles thereof that would require the application of the law of any other jurisdiction. Any disputes arising in relation hereto shall be submitted to the exclusive jurisdiction of the French Tribunal de Grande Instance located in Grasse, France.