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Presenter Guidelines

ESC Asia 2021 with APSC & AFC

Congratulations on having your abstract or clinical case accepted for ESC Asia 2021 with APSC & AFC.

Please check your agreement form to access your presentation details (format, date, time....) and carefully review the related Guidelines below to prepare and upload your presentation.



These Guidelines are dedicated to presenters in an abstract or clinical case session.

Carefully check your agreement form confirming the type of presentation and consult the guidelines below to prepare your presentation accordingly.

Your presentation slides must be prepared on 16/9 format and we highly recommend the use of the ESC Asia 2021 with APSC & AFC slide template.

We remind you that all presentations featured on ESC Asia 2021 with APSC & AFC will then be available on ESC 365 in their respective formats in addition to the abstract (slides & VOD for oral abstract presentations and ePosters for all poster formats). 

We are committed to showcasing your presentation in the best possible light.

To that end, there are a few simple tips and tricks we can suggest to make your recorded presentation stand out

IMPORTANT INFORMATION -

Presenters who must record the commentary related to their slide presentation -
Before you start the upload process, YOU FIRST NEED TO INSTALL THE DEDICATED APP using the following link:
http://services.y-congress.com/congress/presentation-recorder/install/?client=esc

How to prepare my presentation?

Digital Presentation Format - Slides

Please refer to your agreement form to see the session type and format in which your abstract has been accepted - It will also specify your presentation duration and the maximum slides allowed.

Your presentation should remain short and should focus on the key results of your research. Your presentation timing must not exceed the presentation time indicated on your agreement form.

Young Awards Competitions

You need to prepare a 13 Slides PowerPoint Presentation (including the Title) and to have ready the corresponding 10 minutes commentary. This timing should be strictly respected. The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 
At the time of the upload of your slides, you will record your commentary with an automated assistance service – the use of your webcam is mandatory.
The Award Sessions will be pre-recorded. Abstract and case Presenters will be contacted individually with specific instructions and requirements, including the date of the recording – For the pre-recording session, in addition to the above described presentation, the finalists will need to prepare 3 Summary slides to present to the Jury Members and reply to their questions. More information is available on your agreement form. 

Abstract sessions

You need to prepare a 6 Slides PowerPoint Presentation (including the Title one) and to have ready the corresponding 5 minutes commentary. This timing should be strictly respected. The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 
At the time of the upload of your slides, you will record your commentary with an automated assistance service. The use of your webcam is mandatory.

Clinical Case sessions 

You need to prepare a 6 Slides PowerPoint Presentation (including the Title one) and to have ready the corresponding 5 minutes commentary. This timing should be strictly respected. The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 
At the time of the upload of your slides, you will record your commentary with an automated assistance service. The use of your webcam is mandatory.

The main objective of the session is to learn from challenging clinical case scenarios.
We recommend the following format for the presentation of your case - (may not be applicable to all cases)

  1. Patient presentation
  2. Initial workup 
  3. Diagnosis and Management
  4. Follow-up
  5. Learning point(s) 

Audiovisual guidelines for oral presentation

All presentations should be 16:9 format and have a 1280 x 720 minimum resolution.

In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • The preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Declaration of interest is mandatory but does not need to be inserted in your set of slides. At the time of the submission of the agreement form, you will be required to fill the dedicated field that will be automatically inserted by our service as the 2nd slide of your presentation.

Please consult the dedicated page on how to successfully deliver a digital presentation. 

Digital Presentation Format - ePoster

You need to prepare an ePoster (PDF) (your DOI will be added by our service). Your abstract will be featured in an electronic poster format (ePoster).

ePoster presenters will have to record a 3-minute commentary right after the upload of their ePoster. This timing should be strictly respected.

Technical requirements for ePosters

Recommendations and requirements to optimise your poster display on screen -

  • 1 PDF page format
  • Create your document on Powerpoint
  • Orientation Landscape Layout 16 x 9
  • Save it as a PDF file

Please note that the use of the official ESC logo is not allowed.

Declaration of interest is mandatory but does not need to be inserted when preparing your ePoster. The information declared at the time of the submission of your agreement form will be automatically inserted by our services on your ePoster.

Suggestion - Important fields to include in your PDF layout:

  • Title, author(s), address (at upper edge, across the width the whole poster)
  • Purpose
  • Methods
  • Results
  • Conclusions

The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

How to upload my presentation?

At the time of the submission of your agreement form, you will be required to declare your potential conflict(s) of interest. The information collected will then be inserted in your PowerPoint set of slides for oral presentations and in your ePoster for ePoster presentations. No need then to create your own DOI slide or to insert them in your ePoster. In addition, you will be asked to proceed with a 3 key words selection to best classify your research.

You will also have the option to activate a messaging service to receive questions from the viewers.

Slide presentation

Presenters will be notified by email at the opening of the upload services (by Wednesday 20 October). All presentations must be uploaded via our Online services before Friday 26 November. Kindly note this is a strict deadline which will not be extended. Content not uploaded at this date will be withdrawn.

Your presentation slides must be prepared on 16/9 format and we highly recommend the use of the ESC Asia 2021 with APSC & AFC slide template.

Once connected, you will see under the presentation title a link to upload.

  • A step-by-step wizard will take you through the process
  • You will be first directed to your Speaker Profile to update your profile
    • Option to upload a picture or to give your consents for use of the existing picture
    • Option to provide or update Social Media information
  • Then to the Upload of your Powerpoint
  • DOI - The information declared at the time of the submission of the agreement form will be automatically inserted by our services as a 2nd slide in your presentation. 
  • SCIENTIFIC EXCHANGE INTERFACE - Our Online platform provides a messaging service to facilitate scientific exchange on the research.
    This feature will allow viewers to contact you (without seeing your email address) and ask questions pertaining to your ePoster. If you wish to activate this functionality – Please give your agreement at the time of the upload.
  • On the next screen, you will be asked this year to select 3 Keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365
  • For each presentation uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept

ePoster

Presenters will be notified by email at the opening of the upload services (by Wednesday 20 October). All presentations must be uploaded via our Online services before Friday 26 November. Kindly note this is a strict deadline which will not be extended. Content not uploaded at this date will be withdrawn.

NB - AUDIO COMMENTS – ePoster presenters will have to record a 3 minutes commentary at the time of upload. 

  • Animations - Avoid overlapping animated objects or serial animations. Only the final view/status will be visible
  • Font types - Please use Times New Roman, Helvetica, Arial, Calibri, Verdana or Symbol.
    The font size should be 14 points or bigger.
  • Images and tables - at least 200 dpi for your images and tables. Good picture quality is essential. All graphs and tables must be embedded in your file. You must also avoid animated GIF files and respect the copyrights and personal anonymity of the pictures and tables. Do not insert or embed any videos in your file.
  • Note for Apple Macintosh users - Please do not drag and drop to insert pictures into your file as graphs and images would not display properly.
  • DOI - The information declared at the time of the submission of the agreement form will be automatically inserted by our services on your ePoster. 
  • SCIENTIFIC EXCHANGE INTERFACE - Our Online platform provides a messaging service to facilitate scientific exchange on the research.
    This feature will allow viewers to contact you (without seeing your email address) and ask questions pertaining to your ePoster. If you wish to activate this functionality – Please give your agreement at the time of the upload.
  • On the next screen, you will be asked this year to select 3 Keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365
  • For each ePoster uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept
Additional functions -  ZOOM ZONES

While you are uploading your PDF file, you will see on the screen a notification that your poster is processing and that the next step is to select the interactive zones (these are the areas you will focus and zoom on during your e-Poster presentation)
- Close this confirmation window
- Return to the main screen and click on “select interactive zone”
- Use the « Add new zone » button to add interactive zones
- Repeat this step for every zone in your poster you will zoom on during your presentation
- Click on SAVE at the bottom of the screen to confirm and validate your selection
Back on the main screen, you can re-access your ePoster, view it and if you want to re-upload a different version use “Delete” and start again the process

IMPORTANT FOR YOUR ePOSTER PRESENTATION -
Selecting Zoom Areas will allow you to make your ePoster Presentation more efficient and help you focus on the Key Areas you want to highlight during your ePoster Presentation.
A minimum of 3 Zoom Zones is required during the upload process. 

ESC 365 and Social Media

ESC 365

It is important to remind the audience that the presentations given in the sessions will later be available on ESC 365.

Please make sure to update your speaker profile to be featured with your presentation(s)

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use #ESCardioAsia
  • For tweets, you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points, etc
  • Quote the speaker, or tag their Twitter profile
  • Double-check spelling and grammar
  • If you have a concern/complain don’t use social media to raise it. Talk to a member of staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view or RT with comment (quote)
  • Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio from any presentation on the webpages of ESC Asia 2021 with APSC & AFC is strictly prohibited.

Restrictions on photography are at the sole discretion of the presenter and must be announced to the audience at the start of the presentation.