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Faculty guidelines

EHRA Congress

The section “Faculty Guidelines" below is dedicated to Chairpersons & Speakers giving a lecture.

Please consult the page “Presenter guidelines” for Presenters giving an Oral Abstract Presentation (Young Investigator Award Session, Rapid Fire session, Oral abstract presentation), Moderated Poster or Poster presentation.

Online Upload is now open - We invite all speakers to use this functionality to save time onsite.

See instructions below


This content refers to the previous congress. It is only here for reference purposes.

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* Speakers in a Mobile App Vote session can only upload onsite - please refer to the instructions below

Declaration of interest

The Congress Committee requests speakers, judges and chairpersons to disclose a potential conflict of interests regarding the topics of the presentations during the introduction of the session for chairpersons or on the first slide of the presentation for speakers. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation. A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship, etc.

The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is an ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

Speakers are requested to declare interest regarding their current presentation on their first slide.

Chairpersons/Panellists/Judges are requested to declare interest regarding the topics of the presentations during the session on their first slide (if applicable) or orally at the beginning of the session.

Chairperson Guidelines

Chairpersons should ensure the smooth progress of the session, time management and additionally encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience. We recommend that all chairpersons liaise with the speakers presenting in their session as early as possible preferably prior to the congress. In order to contact the speakers involved in your session please contact the Scientific Programme Department of the ESC Congress Division who will put you in contact with the team involved in your session.

Speaker Guidelines

General Information:

  • Your Declaration of interest will either be automatically inserted when you upload your presentation or you can choose to insert your own slide.
  • Timing allocated to your presentation includes the time you need to allow for questions from chairpersons and the audience as we strongly encourage the interaction in our scientific sessions.
  • Your presentation is confirmed on your agreement form and via the reminders sent by the Scientific Programme Department.
  • Speakers are required to prepare a presentation to be displayed in the lecture room - See below the instructions to assist you in your preparation.

We also advise you to use the official EHRA 2018 Powerpoint Template.

Technical Information for Oral Presentations

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2017.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert an image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats.To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (preferred version: PowerPoint 2017).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Mobile App Voting Slides

Speakers invited to present in Mobile App Interactive sessions will be contacted before the congress by the EHRA scientific department to schedule an onsite rehearsal meeting. Speakers are asked to include " Question Slides"  in their presentation

The sessions must contain a high level of interactivity with the audience and the material must be suitable for educational purposes.

  • Limit the number of questions, maximum 3 questions - Please keep in mind that it can take up to 3 minutes to "go through" a question
  • In order to keep the voting process fast and simple, we recommend that you construct your voting questions according to the following principles:
    • Keep the questions short and clear
    • Provide no more than 5 possible answers
    • Give the possible answers a letter from A to E
    • For a “yes /no” question, use the format “A = yes, B= no”
  • Prepare a  slide with the question and multiple choice answers - This is the slide which must be shown at the speaker service centre - to be tagged with a "vote" button, which you will be asked to activate to launch the voting during the session.
  • Before launching the voting, please give sufficient time to the audience to get their device out on the correct page  - You should give them an indication " get ready to vote, open you Mobile App" and then show the question slide.
  • To launch the voting, you need to click on the "vote" button which will be added to your slide by the technician - The audience then has 20 seconds to cast a vote.
  • After the question is asked, results of the vote will be shown on the screen - This is generated automatically by the system.
  • You can choose to have a slide showing the solution and explanation, to be displayed after the results are shown