Speakers and Presenters Guidelines

 Declaration of Interest 

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is your ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.
A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

The Congress Programme Committee requests all faculties to declare possible interest:
Speakers are requested to declare interest regarding their current presentation on their first slide.
Chairpersons /Panellists/Judges are requested to declare interest regarding the topics of the presentations during the session on their first slide (if applicable) or orally at the beginning of the session.
Oral Abstract Presenters are requested to disclose potential conflicts of interest regarding their presentation in the first slide.
Poster Presenters are requested to disclose potential conflicts of interest regarding poster presentation at the bottom of their poster.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

Scientific Programme Faculty

  
 Chairperson Guidelines


Chairpersons should ensure the smooth progress of the session, time management as well as encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress. In order to contact the speakers involved in your session contact the scientific progamme department who will put you in contact with the team involved in your session. contact us

 
 Speaker Guidelines

• Your presentation is confirmed on your agreement form and via the reminders sent by the scientific programme department.
• Session objectives are provided both as speaker guideline and information for the audience. ( please consider these when making your presentation).
• Timing alloted to your presentation, includes time you need to allow for questions from chairpersons and the audience as we strongly encourage the interaction in our scientific sessions.

All speakers giving a presentation in scientific sessions are requested to upload and validate their presentation in the Speakers’ Service Centre (SSC) at least 3 hours prior to the scheduled presentation time or the evening before for 08:30am Scientific Sessions.

Upload your presentation in advance

From 09 May until 17 May - you can upload your presentation online 

- Speaker will have received by email their direct link to a personal upload page -

We recommend to use this service:

Speakers have received an email with instructions and personal codes to access the online services to upload via a dedicated website their presentations.

• Your presentation(s) will be checked by the technicians and you can always modify / add to the presentation at the Speaker Service Centre, should you wish to make any last minute changes
• You can amend your uploaded presentation and “reload” an new version at any time, the new version will cancel the previous upload.
• Save time

Speakers involved in Industry Sessions, Chairpersons with introduction slides can not upload in advance and will need to come to the Speaker Service Centre to give their presentation at least 3h before the start of the session.

If you need your personal upload link resent contact:  icncscientific@escardio.org

Technical Guidelines

All PCs in the SSC and the lecture rooms will run Windows XP and Office 2007
If you have technical questions regarding your presentation before the congress or in regards to your presentation: contact us

Restriction: Personal laptop computers cannot be connected to the projectors in lecture rooms & presentation cannot be loaded directly onto the computer in the lecture rooms.

To the attention of MAC users!
If your presentation is on a Mac computer, we kindly urge you to meet with a dedicated Mac technician in the SSC to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

Speaker Service Centre Opening Hours

 

Congress Dates	All Speakers must come to the SSC to upload their presentation at least 3h prior to the start of the session
Sunday 15 May	08:00 - 18:30
Monday 16 May	07:30 - 18:30
Tuesday 17 May	07:30 - 18:30
Wed. 18 May	07:30 - 16:00

Abstract-based programme Presenters

Oral Abstract Session

Your abstract will be presented during an oral abstract session.
Please refer to your agreement form for the date and time of your session.

Each presenter has 15 minutes to present his work.  The PowerPoint presentation should not exceed 10 minutes and 5 minutes should be dedicated to answer questions from the chairpersons / audience. - see instruction above for Speakers Instructions -

A Chair editorialist will be giving a closing 15 minutes presentation, reviewing data presented and perspectives.

Presenters must submit 3 slides summarising their research to the Chair Editorialist by Thursday 12 May 2011.
The scientific programme department will contact the presenter in April to provide the instructions.

Poster Presentation Format 

Your abstract will be presented during a Poster session 
        
A) Set up:

If your presentation is in the morning your poster must be set up between 08:00 and 08:30, removed between 12:30 and 13:00 - to be on display from 08:30 until 12:30. You or one of your co-authors must be present throughout the coffee break (10:00-11:00) in order to discuss the poster.

If your presentation is in the afternoon your poster must be set up between 13:30 and 14:00, removed between 18:00 and 18:30 - to be on display between 14:00 and 18:00. You or one of your co-authors should be present throughout the coffee break (15:30-16:30) in order to discuss the poster.

Please note that the Final Programme Number will be the reference number for your abstract, it will be use to mark the location of your assigned board. For information onsite, presentation certificate etc .. please see the Poster Assistance Desk

B) Technical information:

Maximum dimensions for the poster: landscape 100cm (height) x 145cm (width)

Please note these dimensions and keep for when you prepare your poster.
Suggestion: Design your poster layout in the following sections:

1. Title, author(s), address (at upper edge, across the width of whole poster)

2. Purpose

3. Methods

4. Results

5. Conclusions

The title should be emphasized by the use of bold-face type. When displayed the letters used should not be smaller than 15mm.
The subtitle should be printed in the same kind of lettering, but semi-bold and not less than 10mm high when displayed.
This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos.
The use of colour makes the poster more attractive and effective.
Material for mounting your poster to the poster board will be supplied by the organizers. Please refer to the ESC staff in the poster area for further assistance.


 Moderated Poster Presentation Format

Your abstract will be presented during a Moderated Poster session 
        
A) Set up: in the Moderated Poster Area

If your presentation is in the morning moderated poster session -  your poster must be set up between 08:00 and 08:30, removed between 12:30 and 13:00 - to be on display from 08:30 until 12:30.
If your presentation is in the afternoon moderated poster session your poster must be set up between 13:30 and 14:00, removed between 18:00 and 18:30 - to be on display between 14:00 and 18:00.

B) Presentation

Your poster has been chosen for its outstanding quality. It will be displayed and discussed in the "Moderated Posters" area during a session chaired by two moderators. Please check your agreement form for confirmation on your session date / time
Each poster presenter will have 3 minutes to briefly summarize their poster to the moderator in front of a dedicated audience.  A question-and-answer period of 2 minutes follows each presentation.

Morning Moderated Poster Session:
The poster must be on display between 08:30 and 12:30.
The presenter must be by the poster 5 minute before the start of the Moderated Poster Session (10:00 - 11:00)

Afternoon Moderated Poster Session:
The poster must be on display between 14:00 and 18:00
The presenter must be by the poster 5 minute before the start of the Moderated Poster Session (15:30 - 16:30)

Please note that the Final Programme Number will be the reference number for your abstract, it will be use to mark the location of your assigned board.

 
C) Technical & Poster Construction information: see above

Young Researchers Posters  

To meet the mentors assigned to your topic, you will need to collect the  "Young Researcher " card at the Poster Assistance Desk and attach it to your poster board before 09:30 am for the morning poster session and 15:00 for the afternoon poster session.
- Please note that the presenter of the poster must be and the principal investigator and under 35 years of age  and to have submitted your abstract under the categoy YIA  in order to be participating in this programme.

Please follow above mentionned guidelines for presentation format .

Need help?
Contact the Scientific Department



Tel: +33 (0) 4 92 94 18 28
Fax: +33 (0) 4 92 94 76 20