How to prepare for your meeting or presentation

The instructions below are provided to presenters and speakers due to appear at meetings in the European Heart House. The instructions give an overview of our technical facilities and are meant to ensure trouble-free, successful and captivating presentations.

Conference Rooms 1 & 2 only

Visual presenter: 

This new equipment replaces the "standard" overhead projector

• Avoid crowded pages and small fonts (Arial bold is recommended)
• Use landscape oriented documents (if not, the image will have to be reduced to fit on the screen)
• Use white paper instead of transparent, since the quality is superior
• You can ask the technician to zoom in on any page (zoom is only available from the centre of a page)
• You can also show any object (A4 size)
• The display is in colour

You will not need to touch the buttons, this machine is controlled entirely by the technician.

Digital white board:

This new digital white board equipment replaces the "standard" paperboard or flipchart

• Pick up one pen at a time and replace it in the correct tray.
• Do not lean with your hand on the board while drawing or writing.
• To erase the board, replace all pens in their trays, pick up the eraser, erase and then press the "CLEAR" button on the right hand of the tray.
  (Don't worry, if you forget to press the "CLEAR" button, the technician will do it for you from the cabin).

Computer(s):

• If you have a "Power Point" PC file, computer running Windows and Microsoft Office is available at the lectern.
• You may use your own portable computer directly from the lectern. (Connect the computer, restart it if needed, then switch it to "external screen").
• You may also send your presentation ("Power Point" PC file only) to the Audio-Visual mailbox: audiovisual@escardio.org. It will be loaded on the computer available at the lectern. (Please send your file(s) well in advance of your presentation).
  (A dedicated power plug (220V - 50 Hz) is available in the lectern)
  (Avoid setting any "screen saver" on your portable computer)

Monitors in the lectern:

• As you will be very close to the screen during your presentation, it will be easier for you to comment on your slide or video from the monitors in the lectern instead of on the screen.
• When you stand in front of the lectern, the right monitor always shows the right display for the audience. The left monitor is optionally used for double slide projection or other purposes (monitoring from the camera for example).

Touch Screen remote panel:

• New remote control.
• Until the "welcome message" is displayed, you are not able to control your slides or video because they are being loaded.
• As soon as one of the control screens is displayed (see example at the end of the document), you can either control your slides or video, or ask the technician to do it for you.
  (Remember to always use the microphone).
• The clock on the touch remote panel will help you check your timing.
• It is not possible from the touch remote panel to control slides and video at the same time, but you can ask the technician to control one of the two for you.

Slides:

• Avoid crowded slides.
• Use landscape oriented slides (if not, the image will have to be reduced to fit on the screen).
• You can ask the technician to zoom in on the slide (zoom is only available from the centre of the slide).
  (It is important to know that we do not use an optical slide projector anymore, but a video-slide converter. A video line doubler and the possibility to zoom in on the slide mostly compensates for the loss of resolution that may occur on crowded slides)

Screens:

• Depending on the setup of the room, (2 or 4 screens) you can use them to show video, computer presentations and slides, etc... at the same time.
• Remember that from the lectern, you are located too close to the screen to have optimum vision. (i.e. perceptions of the images; the feeling that focus is not good...).

Microphones:

• Do not move the microphones on the lectern; they are sensitive enough to capture your voice as long as you stand in front of them.
• You may have the feeling that you are not clearly heard, this is because the lectern is behind the loudspeakers to avoid any feedback.
• Always use the microphone when talking to the technician.

Controls:

Caution: whatever you ask to be displayed, or switched on/off, it will take a few seconds to become operational.
To help or assist you, remember that the technician can control all the equipment from the projection cabin if necessary.

Do not hesitate to ask for training on the equipment upon your arrival at the European Heart House.

Overview of the Touch Remote Panel:

This screen welcomes you to the European Heart House, it also informs you that the projection is not yet ready. (your slide tray or your video tape are being loaded...)

For single slide projection, this screen allows you to control your slides. The upper button is for the following slide(s), the lower button is for the previous.

For double slides projection, this screen allows you to control your slides. The upper buttons are for the following slides, the lower buttons are for the previous.

This screen allows you to control your video. To advance frame by frame, press first " PAUSE ", then " NEXT FRAME " as desired.
To go back to normal speed : press " PLAY ".

Caution ! This screen informs you that there is a technical issue in the projection cabin. You will be allowed to start or to continue your presentation as soon as possible. The caution screen is rarely seen!

If you want more information on the audio-visual facilities at the EHH do not hesitate to contact:  by phone : +33 (0) 4 92 94 76 or e-mail : audiovisual@escardio.org

The total success of your meeting is our only objective!