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ESC Research grants rules and regulations



Rules for applications

Notes on applying for Research Grants l Conditions and regulations

Purpose of the Research Grant Programme

To provide an opportunity for specialised research or further research training in the cardiovascular field, in an ESC regular member country other than their own, for medical graduates at any stage in their career but before obtaining a “permanent”, “senior staff” or "consultant" post or for science graduates with research experience up to Junior Investigator, Lecturer, Assistant Professorship or equivalent level.
The goal of this award is to help young candidates to obtain research experience in a high standard academic centre.

Eligibility

Any citizen or permanent resident of a country, which is a regular ESC or ESC Affiliated member, can apply. Applicants who have not been ordinarily residents in such country throughout the three years preceding the application date are not eligible. Periods of residence mainly for full time education will not be accepted as ordinary residence for this purpose.
Applicants should be < 36 years of age at the day of application deadline.
Medical graduates can apply at any stage of their career, provided they have already proved some research potential by publishing in medical journals.
Science graduates should hold a PhD or DPhil degree or equivalent or must have submitted a thesis before starting the research period relating to the grant.

Tenure

Research may be undertaken for any period from three months to one year as requested by the applicant. The highly recommended length for a research period to be covered by a grant is 12 months. Awards for longer periods will not be considered.

Level of support

Grant recipients will receive a sum of Euros 25,000 per annum for their daily subsistence.

Application

Proposals may be submitted for specialized research or further research training or, in the case of medical graduates, for training in a basic subject. Applicants are advised to seek a centre in another ESC country than the country of their current residence. The centre should not only offer good research and training opportunities but should be also appropriate for the specific research they wish to undertake.
Application forms, which are in electronic format, may be obtained from the ESC at the following email address

Email: grants@escardio.org

Notes on applying for Research Grants

1. The application form is in five parts and is in electronic format (Word), and should be completed and submitted electronically.  Paper applications will not be accepted.
All parts of the application should be returned by the closing date, by the responsible persons who have been requested to complete them, directly to the European Society of Cardiology electronically at grants@escardio.org

For the open competition the closing date is January 31st (each year). Candidates should submit their applications in advance, preferably by mid January, so that they may be advised of any missing elements in time to be able to be able to contact those concerned. Applications received after the closing date will not be accepted. It is essential that those parts of the application completed by the responsible persons other than the applicant (i.e. Sections B – E) are sent to us directly by them (and not by the applicant) in electronic format to grants@escardio.org.

2. Candidates should read carefully the regulations for ESC Research Grants. An application which is not in accordance with these rules will not be considered. Submission of an application will be taken to imply acceptance of these conditions.

3. Applications will be submitted for consideration exactly as received by the office. Applicants are therefore urged not to submit incomplete forms as they may then be rejected.

4. Applications must conform to the accepted lay-out in the electronic forms and provide the necessary information as requested in the form. Please make a careful selection of your documentation. 
 

Conditions and regulations

PART 1. Purpose and scope of the programme
PART 2. Method of application
PART 3. Standard regulations
PART 4. Special regulations
APPENDIX 1. Residence eligibility regulations

PART 1. Purpose and scope of the research grant programme

Purpose of the programme

1.1 The ESC Research Grant programme enables medical graduates, at any stage in their careers below consultant (and science graduates with research experience up to Assistant Professor, Lecturer or equivalent level), to gain specialized training in research in the cardiological field in Europe outside their own home country. As the programme is devised to provide opportunities for special research or further research training, applicants must pay particular attention to the importance of this requirement and ensure that their proposals contain clear evidence of the training they expect to receive.

1.2 Applicants are advised to seek out a centre in another ESC country which not only offers good research and training opportunities but is also the most appropriate for the particular research they wish to undertake.
The application and research proposal for the period covered by the grant has to be prepared in collaboration with the proposed host centre. The host centre has to nominate a Supervisor who will take the main responsibility on the assistance of the applicant in the preparation of the research proposal and on the supervision of the research project, if the grant is awarded.

Period of support

1.3 Research may be undertaken for any period from three months to one year as requested by the applicant. The highly recommended length for a research period to be covered by a grant is 12 months. Awards for longer periods will not be considered.

Financial provision

1.4 The Research Grant provides financial support of 25,000 Euros per annum to the grant recipient in addition to the agreement to be arranged with the selected centre (host institution). A fixed term contract of employment is usually signed between the institution and the grant recipient. The host institution should confirm its agreement on this process. For periods of time less than one year the grant is reduced pro rata. Grant recipients are urged to discuss the cost of their proposed programme of work with the host department so as to ensure that the department is in a position to meet any expenditure exceeding this amount and the head of the department will be expected to confirm this on Part D of the application form.

PART 2. Method of application

Eligibility

2.1 Applicants must meet the residence requirements set out at Appendix 1.

2.2 Applicants who are in doubt about their eligibility on residence grounds are advised to contact the ESC prior to submitting an application.

2.3 The qualifications required are as follows:

  • (I) Medical graduates: post-registration and below consultant grade. Of these the more senior will be expected to be clinically experienced and to have worked for a period in a department where clinical research is in progress. All candidates should be below 36 years of age (no exceptional circumstances, such as maternity leave, will be permitted).
  • (II) Science graduates: PhD or Dphil degree (candidates who have not yet received their degrees may apply, but any award is conditional on the submission of a thesis before the research period covered by the grant is taken up). Their work must be related to cardiology. All candidates should be below 36 years of age (no exceptional circumstances, such as maternity leave, will be permitted).
Submitting a formal application

2.4 Application forms are available electronically from the ESC at grants@escardio.org. The closing date for applications for the Research Grant competition is January 31st (each year). All 5 parts of the application must be received by the above mentioned date for the application to be considered Applications are considered by the ESC Training and Research Grants Committee within 10 weeks.

2.5 Applicants are advised to read the following notes carefully before submitting an application.

Location

2.6 Research periods may be held in a suitable university department or similar institution within a country, which is a regular ESC member. Applicants are expected to make their own arrangements for acceptance in the host institution.
Obtaining signed approval of the host institution representatives is the key task for the candidate before he submits the application to the ESC.

2.7 The ESC is unable to provide assistance with transfer or household removal expenses incurred by grant recipients on taking up an award.

Subject of research

2.8 Proposals must obviously result from discussion between applicant and supervisor but the applicant should submit personally composed proposals for research training.
The application form has been designed to make it clear that the head of the proposed department is willing to receive the candidate and provide the necessary facilities.

Conditions for application

2.9 Applications for Research Grants are made on the understanding that the host institution, the supervisor and the grant recipient agree to accept the regulations relating to the programme. The ESC intends the programme to be operated flexibly and reserves the right to deal as it thinks fit with applications of unusual character and to waive any rule, subject to the need to ensure that research funds are properly expended.

2.10 Part A of the application should be completed by the applicant and, when ready, sent with Part E (see below) directly to the ESC at grants@escardio.org

2.11 Applications must be supported in each case by:

  • (I) the head or supervisor of the department or establishment in which the candidate is at present working. The applicant should show the head of department the whole application with Part A completed, together with these regulations, and ensure that the latter is aware of the closing date; the present head or supervisor of the department or establishment should then complete Part B of the form and return it directly to the ESC at grants@escardio.org
  • (II) An independent referee of the applicant's choice, who is familiar with his/her work but not attached to the current or proposed host department. The referee should complete Part C of the form and return it directly to the ESC at grants@escardio.org.
  • (III) The head or supervisor of the proposed host department, who should complete Part D of the form and return it directly to the ESC at grants@escardio.org.
  • (IV) An appropriate administrative authority (e.g. finance officer, registrar, bursar, secretary) of the proposed host institution, who should complete Part E of the form and then return it to the applicant; the applicant should send it directly to the ESC, together with Part A, at grants@escardio.org.

2.12 Applicants are responsible for ensuring that all the parts are returned in electronic form to the ESC by those concerned in time for the normal closing date for applications.

PART 3. STANDARD REGULATIONS

Status of grant recipients

3.1 An award under these regulations will normally be administered through the medium of a fixed-term contract of employment for the period of the award, entered into between the grant recipient and the host institution.

Grants

3.2 Additional grants may be received but should take into account the amount offered by the ESC (Euros 25,000 per annum).

Insurance and tax

3.3 The applicant is responsible for the set-up of his own personal and professional insurance and for compliance with taxation rules according to the local fiscal regulations.

Other awards and employments

3.4 Grants are awarded for full-time training and ESC approval must be sought before any other work is carried out within normal working hours. As it will generally be necessary to make a reduction of the grant corresponding to any additional income so derived, grant recipients MUST notify the ESC of any earnings from such work and of any honoraria or awards received. This does not apply however to remuneration received from up to 6 hours a week spent with the supervisor's approval on teaching, clinical sessions or demonstrating, the payment for which may be retained in full if this is in accordance with the host institution's conditions.

3.5 It will be a condition of any award that grant recipients do not engage in private practice for personal gain.

3.6 In case medically qualified grant recipients are asked by their host institutions to undertake medical duties outside normal working hours, their supervisors should consult the ESC in advance about the arrangements and any additional payment which may be involved.

Holidays

3.7 Grant recipients may take holidays in accordance with the conditions of service of the host institution up to a maximum of six weeks during a complete year. The date and duration of any holiday proposed beyond this period should be reported to the ESC.

Sick leave

3.8 Grant recipients will be subject to the normal conditions of service of the host institution so far as sick leave is concerned, but the ESC should be notified if a grant recipient is likely to be away through illness for more than a month.
Grant recipients are obliged to have a health insurance either provided by the employing institution or on the grant recipient's own discretion.

Honorary clinical contracts

3.9 Medically qualified grant recipients who undertake, as part of their research programme, work concerned with the care of patients are reminded that they should be in possession of an honorary clinical contract from the appropriate health authority.

3.10 Responsibility for seeking such a contract will lie with the head of the department in which the grant recipient is working, following the usual practice of the local Medical School. Should any difficulties be encountered, the ESC should be informed.

Change of project or supervisor

3.11 Any changes in a grant recipient's training programme or supervisor from those originally approved the ESC will require the Sect’s prior consent.

Final report and subsequent post

3.12 The grant recipient and the host institution are required to submit a separate short report (completed ESC Research Grant questionnaire) at the end of the Research period covered by the grant.

Grant recipients are encouraged to submit an abstract for the ESC Annual Congress following the end of the research period.

Publications

3.13 The results of a grant recipient's project may be published in the usual way at the discretion of the supervisor or head of department. The ESC expects that the award will be acknowledged in any publication dealing with the work carried out during the tenure of a Research Grant. One off-print of each publication should be sent to the ESC.

Local regulations

3.14 Grant recipients will be subject to the terms of employment of their host institution.

PART 4. SPECIAL REGULATIONS

Human subjects

4.1 Local Ethical Committee approval is required for research that includes clinical trials and/or involves human subjects (whether patients or normal), and appropriate evidence of such approval must be incorporated in the application. The ESC expects all such work to be undertaken in accordance with the highest standards.

4.2 Regulations concerning the control of experiments will be those existing in the local institution. This applies to medical records, radioactivity, use of human materials, genetic manipulations, animal experiments and licenses for appropriate procedures.

Appendix 1. Residence eligibility for ESC research Grants
1. These rules will apply to an award of an ESC Research Grant.

2. Subject to the following provisions of these rules a candidate must at the date of application for an award:

  • (a) be ordinarily resident in a country, which is a regular ESC or ESC Affiliated member.
  • (b) have been ordinarily resident in such a country for the period of 3 years immediately preceding the date of application.

3. Any candidate who is the child of a national of a European or ESC Affiliated country will be eligible for an award if at the date of application:

  • (a) he is resident in Europe or ESC Affiliated Country and
  • (b) his parent, being such a national, is employed in Europe or ESC Affiliated Country or if not, was previously last so employed or has been so employed for an aggregate period of 1 year during the period of 3 years immediately preceding the date of application, and
  • (c) he has been ordinarily resident in Europe or ESC Affiliated Country for the 3 years immediately preceding the date of application.

4. A candidate who is a refugee or the spouse or child of a refugee will be eligible for an award if at the date of application the refugee:

  • (a) is ordinarily resident in Europe or ESC Affiliated Country, and
  • (b) has not been ordinarily resident outside Europe or ESC Affiliated Country since being recognized as a refugee or granted asylum.

5. For the purpose of these rules:

  • (a) A candidate will not (except for the purpose of paragraph 4) be treated as ordinarily resident in a place specified in these rules in respect of any period during which he is so resident wholly or mainly for the purposes of receiving full-time education.
  • (b) A period of ordinary residence will not be treated as being interrupted by an absence which is caused:
    • (I) by the temporary employment abroad of the candidate, his spouse or his parents, or
    • (II) the temporary full-time education abroad of the candidate or his spouse.