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EACVI Research Grants rules and regulations



Summary

Rules for applications

Purpose of the Grant Programme

To provide an opportunity for specialised research in the field of non-invasive imaging modalities (Echocardiography, Cardiovascular Magnetic Resonance, Nuclear Cardiology and Cardiac Computed Tomography), in order to help young candidates to obtain research experience in a high standard academic centre in an ESC Member Country other than their own.

This programme can be considered as a valorisation of the geographical mobility as well as cultural exchanges and professional practice in the field of cardiology.

Eligibility

Eligible applicants for the Grant are those who are:

  • Under 38 years old or in training under 40 years old on the day of the application deadline
  • Members of the EACVI Silver or Gold level for 2017
  • Citizens or residents for tax purposes of a country which is a regular ESC Member countryor an ESC Affiliated Member Country (Please see appendix 1 for full details, under Conditions and Regulations)
  • Medical graduates at any stage in their career but before obtaining a “permanent”, “senior staff” or "consultant" post, or for science graduates with research experience up to Junior Investigator, Lecturer, Assistant Professorship or equivalent level, whose work has been or is related to ultrasound research with potential clinical applications.
  • In agreement with an host institution
  1. outside their own country, other than the country in which they followed their initial medicine training
  2. which not only offers good research opportunities but is also the most appropriate for the particular research subject

IMPORTANT: The final validation of the application will be subject to visa acceptance (if necessary).

NOTE: Applicants who are in doubt about their eligibility are advised to contact the EACVI prior before submitting an application. Applicants are advised to read the explanatory notes carefully before submitting an application.

Tenure

The Grant covers a period of 12 months. The research period must start after completion of the whole application process (after receiving formal confirmation from the EACVI).

The Grant programme must start before the end of the calendar year of the programme.

If necessary, the length of the research period may be extended, in which case the host institution will bear the costs.

Research period shorter than 12 months will not be accepted.

Level of support

EACVI Research Grant recipients will receive a sum of 25,000 euros per annum for their daily subsistence. 

If for any reason the Grant recipient has to stop his/her training period, the refund of the Grant may be required pro rata.

Project

Subject of the project must correspond to the field of non-invasive imaging modalities (Echocardiography, Cardiovascular Magnetic Resonance, Nuclear Cardiology and Cardiac Computed Tomography).

Notes on applying for EACVI Research Grants

1. The application form has three parts and is in electronic format (Word), and should be completed and submitted electronically (Word). In addition to the application, a CV of the candidate in European format has to be provided. Application forms are available electronically from the EACVI at EACVI@escardio.org.

Paper applications will not be accepted. All parts of the application should be returned by the closing date, by the responsible persons who have been requested to complete them, directly to the European Association of Echocardiography electronically at EACVI@escardio.org.

2. For the competition, the opening of application starts on the 31 March 2017; the closing date to receive both parts of the application is the 30 September 2017. Candidates should submit their applications in advance, preferably by mid June, so that they may be advised of any missing elements in time to be able to contact those concerned. Applications that are received after the closing date and/or that are incomplete will not be accepted. It is essential that all the filled application forms and the CV of the candidate in European format are sent only by the present responsible other than the applicant in electronic format to EACVI@escardio.org.  

3. Candidates should read carefully the Rules and Regulations for EACVI Research Grants. An application which is not in accordance with these rules will not be considered. Submission of an application will be taken to imply acceptance of these conditions. 

4. Applications will be submitted for consideration exactly as received by the office. Applicants are therefore urged not to submit incomplete forms and take the responsibility that they may be rejected. 

5. Applications must conform to the accepted lay-out in the electronic forms and provide the necessary information as requested in the form. Please make a careful selection of your documentation.

6. The application form has three parts (A, B & C): 

  • Part A: Applicant's profile (to be filled in by the applicant)
  • Part B: Applicant ‘s project (to be filled in by the applicant)
  1. Part A & B must be filled in by the applicant. Additionally the applicant must provide a CV in a European format.
  2. The applicant must send back directly Part A & B to EACVI@escardio.org
  • Part C: Host institution (to be filled in by the host institution)
  1. The applicant has to submit the completed Part A & B and his/her CV to the Head of Department (HOD) and to the proposed supervisor where the research would be held, with the request to complete Part C. 
  2. The host institution must send back directly Part C to EACVI@escardio.org

The completed application form (A, B & C) has to be received no later than the 30 September 2017.

7. Grant recipients whose projects require the use of radioactive substances in man should enclose evidence that the necessary approval has been sought / obtained. 

8. Applicants are asked to clarify with the Head or Supervisor of the proposed host centre the necessary language requirements for the research project and should provide evidence that they are fluent enough in the requested language(s).

9. Re-application: A candidate who already has a grant (irrespective of who is sponsoring him/her) cannot apply for an EACVI as no overlapping is accepted.

10. Re-application: A candidate can re-apply for an EACVI Research Grant in the following year based on the below criteria:

  • If they have not already been awarded an EACVI Research grant
  • If they have not been awarded a grant from the ESC or one of its constituent bodies during the same year

This new application will be judged on an equal basis with other applicants. 

Conditions and Regulations

Part 1. Scope of the Programme

1.1 Legal and financial provisions

The Research Grant is made under the legal and scientific responsibility of the host institution.

The Research Grant provides financial support of 25 000 Euros per annum to the Grant recipient in connection with the agreement to be arranged between the candidate and the selected centre (host institution).

Grant recipients are urged to discuss the cost of their proposed programme of work with the host department to ensure that the department is in a position:

  • To set up a contract (employment, training...) with the recipient and
  • To meet any expenditure exceeding this amount
1.2 Selection of the research centre

The Research period may be undertaken in a suitable university hospital or similar institution within a country which is a regular ESC Member Country. A directory of European centres, including detailed information on local facilities has been created by EACVI’s Heart Imagers of Tomorrow (HIT) Committee to support candidates seeking research positions.

Applications for Research Grant are made on the understanding that the host institution, the Supervisor and the Grant recipient agree to accept the regulations related to the programme.

To obtain the signed approval of the host institution representatives is the key task for the candidate before he/she submits the application to the EACVI. The EACVI intends the programme to be operated flexibly and to waive any rule, subject to the need to ensure that the funds are properly expended.

The EACVI is unable to provide assistance with transfer or household removal expenses incurred by Grant recipients on taking up a Grant.

Persons benefiting from the recognition of professional qualifications shall have knowledge of the necessary languages for practicing the profession in the host Member State (Directive 2005/36/EC of The European Parliament and of The Council of 7 September 2005 on the recognition of professional qualifications). The official language of the programme is English and all official documents must be submitted in English.

1.3 Subject of research period

The application and proposal for research must obviously result from discussion between the Grant applicant and the Supervisor however the Grant applicant should submit personally composed proposals for research.

The application form has been designed to make it clear that the appointed HOD is willing to receive the candidate and provide the necessary facilities.

Part 2. Standard Regulations

2.1 Agreement

An agreement should specify the status of the Grant recipient during the period spent in the host institution. The host institution should confirm its agreement on this process.

The European Association of Cardiovascular Imaging has no responsibility and holds no liability in this process.

2.2 Status of Grant recipients

A Grant under these regulations will normally be administered through the medium of a convention/agreement for the period of the Grant, entered into between the Grant recipient and the host institution. 

2.3 Insurance and tax

The Grant applicant is responsible for the set-up of his own personal and professional insurance and for compliance with taxation rules according to the local fiscal regulations.

The receiving institution is responsible for the setup of the legal framework of the trainee in accordance of the local regulations.

The receiving institution is responsible for ensuring that the candidate complies with the immigration requirements and if necessary the local work legislation.

The host institution will be requested to provide a statement to the EACVI confirming the compliance of the candidate with the above regulations as well as a certificate of presence of the candidate in the centre.

2.4 Conditions

2.4.1 Restrictions

It will be a condition of any award that Grant recipients do not engage in private practice for personal gain. The Research Grant is intended to be awarded for full time training.

2.4.2 Sick leave

Grant recipients will be subject to the normal conditions of service of the host institution so far as sick leave is concerned, but the EACVI should be notified if a Grant recipient is likely to be away through illness for more than a month.

Grant recipients will be subject to the normal conditions of service of the host institution so far as sick leave is concerned.

For illness or other unexpected reasons leading to Grant interruption for periods longer than 1 month, the EACVI should be notified.

If for any reason a Grant recipient has to stop his/her training before completing 80% of the length of the programme, the refund of the whole amount of the grant may be requested. In exceptional circumstances the EACVI Education Committee will evaluate the situation and decide whether to apply or not this rule. In any case, the refund of the amount paid in advance will be requested.

2.4.3 Honorary clinical contracts

Medically qualified Grant recipients who undertake work, as part of their Research Grant programme, concerned with the care of patients are reminded that they should be in possession of an honorary clinical contract from the appropriate health authority.

Responsibility for seeking such a contract will lie with the head of the department in which the Grant recipient is working, following the usual practice of the local Medical School.

2.4.4 Local regulations

Grant recipients will be subject to the terms of employment of their host institution.

2.5 Change of Project or Supervisor

Any changes in a Grant recipient's research programme or Supervisor, that were originally approved by the EACVI, will require the EACVI’s prior consent.

2.6 Final Report

Grant winners are required to submit a final report in English at the end of the research period on the undertaken work and to inform the EACVI of their proposed appointment upon conclusion of the research period.

Grant winners are encouraged to take this opportunity to put forward any comments they may have on the Research Programme. The report must be sent to the EACVI (eacvi@escardio.org) within one month of completing the research period signed by both, the Grant winner and the training centre.

Research Grant recipients are encouraged to submit an abstractfor EuroEcho-Imaging,EuroCMR or ICNC congresses and following the end of the research period.

2.7 Publications

The results of a Grant recipient's project may be published in the usual way at the discretion of the Supervisor or Head of department but this is highly recommended that the final results are submitted for publication to the EACVI Journal. The EACVI expects that the Grant will be acknowledged in any publication dealing with the work carried out during the tenure of a Research Grant.

2.8 Intellectual property

All copyright in any publications, presentations or educational materials which embody the data and the results of the research shall be jointly owned by the EACVI, the host institution and the Grant recipient.

Part 3. Special Regulations

Human subjects

3.1 Local Ethical Committee approval is required for research that includes clinical trials and/or involves human subjects (whether patients or normal), and appropriate evidence of such approval must be incorporated in the application. The EACVI expects all such work to be undertaken in accordance with the highest standards.

3.2 Regulations concerning the control of experiments will be those existing in the local institution. This applies to medical records, radioactivity, use of human materials, genetic manipulations, animal experiments and licenses for appropriate procedures.