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Clinical Case Submission Guidelines



This document will take you through the process for submitting a Clinical Case and guide you on the online platform.

Step 1 – Submission of a Clinical Case


Click on Submit from the related Congress-Call for Clinical Cases page on the ESC website.


You will be directed to the ESC Congresses Clinical Case Submission platform – click on “Submit Clinical Case” to start your submission.  

In order to start your case submission, you will have first to go through the Submission Terms and Conditions / Submission Guidelines pages and confirm you accept them.

Submission Terms and Conditions - Mandatory tick box

I hereby certify having read and accept the terms and conditions of the Clinical Case Submission Service.

Submission Guidelines – Mandatory tick box

I hereby certify having read and accept the submission guidelines of the Clinical Case Submission Service.

Step 2 - Case Submission Form

Case Information

Clinical Case Title - You are asked to enter a title (please be sure the title of the case describes the case precisely) – 220 characters maximum

Clinical Case description - You also have a field to enter a brief description of your case900 characters maximum

Main Topic - Select ONE topic from the Drop Down menu – please select the topic which best fits your case. You can access the Topic List available for submission on the related Congress-Call for Clinical Cases page on the ESC website.

Related Topic(s) –You may select up to 3 related topics to better index your case in publications

ESC Guideline - Select the ESC Clinical Practice Guideline which applies to your case.

Authors List

SUBMITTER (The submitter must be the 1st author and the presenter) - As submitter you are by default the presenter of the case. You need to list the contributors to the case as authors – you must ensure you have the authorisation from them to list them on your case – You can enter up to 3 co-authors – Only the Submitter/Presenter information is mandatory, authors are only to be listed for acknowledgement of their contribution.

MandatoryComplete Submitter/Presenter Information – some information will be automatically taken from your sign in – if the information is incorrect, you will need to update your My ESC Account Profile.

Last Name

First Name

Date of Birth

Email

City

Country

Institution

BUTTON – Add a co-author? Up to 3

If Yes,

Last Name

First Name

Email

Country

Learning Outcomes

Please state in the designated area the learning objectives related to the case - What are the main teaching points/take home messages - 900 characters maximum.

Case Content (5 pages – mandatory)

5 mandatory pages to complete – 3 mandatory questions to include (see details below)

Kindly note that structured descriptions and written sentences are required on each page. No bullet points. The submission format must be suitable for publication.

Depending on the nature of the case, it is obvious that some pages may not contain the same amount of information. Nevertheless, all pages are mandatory.

1 - Patient presentation - 2 000 characters maximum.

Reason for admission/consultation, past medical history, physical exam, medication at the time of admission

 2 - Initial work up - 2 000 characters maximum.

(e.g., ECG/laboratory analyses/X-ray/echo)

3 - Diagnosis and Management - 2 000 characters maximum.

(Further investigations and/or treatment)
Differential diagnosis/how did the authors decide the management plan/if appropriate, refer to ESC guidelines and indications

4 - Follow-up - 2 000 characters maximum.

Clinical outcome/any complications

5 - Conclusion(s) - 2 000 characters maximum.

Take home messages/Learning points

IMPORTANT – As submitter, you are responsible for removing any elements that could be used to identify patients.  See Patient consent paragraph in the submission Terms and Conditions.

Questions

A minimum of 3 questions is required in the submission.

The question insertion is mandatory on Page 1, 2 AND 3 - You also have the option to include a question on the other pages if you wish.

1 question – Multiple choice answers – ONLY 1 correct answer - Before starting to write a question, identify the area of knowledge that you wish to test. The question should be direct, unambiguous and should address a single issue. Negatively worded questions can confuse candidates, do not reflect clinical reality and should be avoided….
The answer options should be plausible and realistic and capable of being anticipated from the clinical case scenario in the Stem.

Discussion/Feedback is mandatory on each question –

Provide feedback to accompany the correct answer when displayed.

Write a brief - one or at the most three sentences – explanation of the correct* and incorrect** answers, referred, where applicable to the educational resource(s) (Guidelines extract etc. …). 

*mandatory ** optional

Question text is 300 characters maximum
Question Discussion/Feedback is 1500 characters maximum

Possible option on each page:

Images/Clips – You may add up to four Images/Clips per page. Clips must include no more than 1 or 2 heart beats to create a loop. Formats accepted: GIF, JPG, Animated GIF (minimum resolution of 120 dpi), PNG, MOV, MPG, AVI, FLV)

References

You may use this field to insert all references required - 1500 characters maximum.

Step 3 - Your Clinical Case submission is now complete

Proofread case(s) carefully to avoid errors before submission, check spelling and grammar. The case will be reviewed and published (if accepted) as it has been submitted – NO EXCEPTIONS.

Do not forget to click on the Submit button to validate your clinical case submission. After having submitted your clinical case, you will receive an immediate automatic confirmation by email (please make sure to state your correct email address!) notifying you the case number. Please use this reference in all correspondence. If you do not receive this confirmation, please contact the Clinical Case Team

If you wish to save it and return later to review and complete your submission = Click on Save
Your Clinical Case will then appear on your dashboard with the status: DRAFT

If you are OK with the information entered = click on Submit
Your Clinical Case will then appear on your dashboard with the status: SUBMITTED

Please note that once submitted you can no longer make changes to your Case submission.