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EACVI Training grants rules and regulations

The EACVI Training Grant programme is opened for members of an ESC Member Country or EACVI Sister Society country! The EACVI training programme offers a financial support for a period up to 6 months to help young candidates under 38 years old expanding their skills in a high standard clinical centre or University with a large domain expertise within an ESC Member country other than their own.*



 

Want to apply for a training grant but don't know where to do your training? Discover our directory of European labs offering training opportunities in the field of non-invasive Cardiovascular Imaging.

Application submission is now open until the 30 September 2016. Apply by sending a request to eacvi@escardio.org 

Summary

Rules for applications

Purpose of the Grant Programme

To provide an opportunity for specialised training in the field of non-invasive imaging modalities (Echocardiography, Cardiovascular Magnetic Resonance, Nuclear Cardiology and Cardiac CT), in order to help young doctors to achieve experience and skills in a high standard clinical centre or University with a large domain expertise within an ESC Member country other than their own.

Eligibility

Eligible applicants for the Grant are those who are:

  • 35 years of age or less on the day of application deadline
  • Members of the EACVI Club 35 of the European Association of Cardiovascular Imaging (EACVI)
  • Citizens or permanent residents of an ESC Member Country or EACVI Sister Society country
  • Medical graduates at any stage in their career 
  • In agreement with an host institution
    • outside their own country or the country in which they followed their initial medicine training (if it is a regular ESC Member Country)
    • which not only offers good training opportunities and is acknowledged as an expert centre for that particular field of cardiovascular imaging.

IMPORTANT: The final validation of the application will be subject to visa acceptance (if necessary).

NOTE: Applicants who are in doubt about their eligibility are advised to contact the EACVI prior before submitting an application. Applicants are advised to read the explanatory notes carefully before submitting an application.

Tenure

The Grant may be held for a period of 3 to 6 months. The recommended training period is 6 months. Applications for training periods shorter than 3 months will not be accepted.

The training period must start after the completion of the whole application process (after receiving formal confirmation from the EACVI) and before the end of the calendar year of the programme. Any extensions of the training period beyond the recommended 6 month period should be agreed with the host institution, provided the extra costs can be covered from other sources (e.g. candidate's institution, personal funds, industry etc). The potential extra costs should not come from other ESC or EACVI grants.

Level of support

EACVI Training Grant recipients will receive a sum of 1,500 EUR per month for their daily subsistence. If for any reason the Grant recipient has to stop his/her training period, the refund of the Grant may be required pro rata.

For host centres offering a dedicated training programme, EACVI will provide 500 Euros per month and per trainee to cover the institutional costs (workplace arrangements, informatics, educational material, teaching and support).

Project

Submitted proposals should focus on specialised training in technique(s) related to the field of non-invasive imaging modalities (Echocardiography, Cardiovascular Magnetic Resonance, Nuclear Cardiology and Cardiac CT).

Notes on applying for EACVI Training Grants

1. The application form has two parts and is in electronic format (Word), and should be completed and submitted electronically (Word). In addition to the application, a CV of the candidate in European format has to be provided. Application forms are available electronically from the EACVI at EACVI@escardio.org.

Paper applications will not be accepted. All parts of the application should be returned by the closing date, by the responsible persons who have been requested to complete them, directly to the European Association of Echocardiography electronically at EACVI@escardio.org.

2. For the open competition the closing date is the 30 September 2015. Candidates should submit their applications in advance, preferably by mid June, so that they may be advised of any missing elements in time to be able to contact those concerned. Applications that are received after the closing date and/or that are incomplete will not be accepted. It is essential that all the filled application forms and the CV of the candidate in European format are sent only by the present responsible other than the applicant in electronic format to EACVI@escardio.org.  

3. Candidates should read carefully the Rules and Regulations for EACVI Training Grants. An application which is not in accordance with these rules will not be considered.
Submission of an application will be taken to imply acceptance of these conditions. 

4. Applications will be submitted for consideration exactly as received by the office. Applicants are therefore urged not to submit incomplete forms and take the responsibility that they may be rejected. 

5. Applications must conform to the accepted lay-out in the electronic forms and provide the necessary information as requested in the form. Please make a careful selection of your documentation.

6. The application form has two parts: 

  • Applicant's profile & training proposal (Part A) - to be filled in by the applicant
  • Host institution (Part B) - to be filled by the host institution

Part A must be filled in by the applicant. Additionally the applicant has to provide a CV in European format.  

The applicant has to pass the completed Part A form and his/her CV to the head of the department and to the proposed supervisor where the training would be held, with the request to complete Part B.

The applicant must send back Part A to EACVI@escardio.org. The host institution must send back directly Part B toEACVI@escardio.org by 30 September 2015.

7. Grant recipients whose projects require the use of radioactive substances in man, includes clinical trials and/or involves human subjects (whether patients or normal), should enclose evidence that the necessary approval has been sought / obtained.  

8. Applicants are asked to clarify with the Head or Supervisor of the proposed host centre the necessary language requirements for the training period and should declare whether they are fluent enough in the requested language(s) in the application form. 

9. Re-application: A candidate can re-apply for an EACVI Training Grant in the following year based on the below criteria:

  • If they have not already been awarded an EACVI Training grant
  • If they have not been awarded a grant from the ESC or one of its constituent bodies during the same year

This new application will be judged on an equal basis with other new applicants

Conditions and Regulations

PART 1. Scope of the Programme

1.1 Legal and financial provisions

The Training Grant is made under the legal and scientific responsibility of the host institution.

Training Grant provides financial support of 1,500 Euros per month to the Grant recipient in connection with the agreement to be arranged between the candidate and the selected centre (host institution).

Grant recipients are urged to discuss the cost of their proposed training programme with the host department to ensure that the department is in a position:

  • To set up a contract (employment, training...) with the recipient and
  • To meet any expenditure exceeding this amount
1.2 Selection of the training centre

Training may be undertaken in a suitable university department or clinical centre, preferably in a laboratory accredited by EACVI, within a country which is a regular ESC Member Country.directory of European centres, including detailed information on local facilities has been created by EACVI Club 35 to support the candidate seeking training positions.

Applications for Training Grant are made on the understanding that the host institution, the Supervisor and the Grant recipient agree to accept the regulations related to the programme.

To obtain the signed approval of the host institution representatives is the key task for the candidate before he/she submits the application to the EACVI. The EACVI intends the programme to be operated flexibly and to waive any rule, subject to the need to ensure that the funds are properly expended.

The EACVI is unable to provide assistance with transfer or household removal expenses incurred by Grant recipients on taking up a Grant. 

Persons benefiting from the recognition of professional qualifications shall have knowledge of the necessary languages for practising the profession in the host Member State (Directive 2005/36/EC of The European Parliament and of The Council of 7 September 2005 on the recognition of professional qualifications). The official language of the programme is English and all official documents must be submitted in English.

1.3 Subject of training period

The application and proposal for training must obviously result from discussion between the Grant applicant and the Supervisor however the Grant applicant should submit personally composed proposals for training. The host centre should advice the candidate on the programme duration most appropriate to the type of training,  to his/her objectives, and has to nominate a supervisor who will take the main responsibility of the trainee’s activity.

The application form has been designed to make it clear that the Head of the proposed department is willing to receive the candidate and provide the necessary facilities.

PART 2. Standard Regulations

2.1 Agreement

An agreement should specify the status of the Grant recipient during the period spent in the host institution. The host institution should confirm its agreement on this process.

The European Association of Cardiovascular Imaging has no responsibility and holds no liability in this process.

2.2 Status of Grant recipients

A Grant under these regulations will normally be administered through the medium of a convention/agreement for the period of the Grant, entered into between the Grant recipient and the host institution. 

2.3 Insurance and tax

The Grant applicant is responsible for the set-up of his own personal and professional insurance and for compliance with taxation rules according to the local fiscal regulations.

The receiving institution is responsible for the setup of the legal framework of the trainee in accordance of the local regulations.

The receiving institution is responsible for ensuring that the candidate complies with the immigration requirements and if necessary the local work legislation.

The host institution will be requested to provide a statement to the EACVI confirming the compliance of the candidate with the above regulations as well as a certificate of presence of the candidate in the centre.

2.4 Conditions

2.4.1 Restrictions

It will be a condition of any award that Grant recipients do not engage in private practice for personal gain.

The Training Grant is intended to be awarded for full time training.

2.4.2 Sick leave

Grant recipients will be subject to the normal conditions of service of the host institution so far as sick leave is concerned, but the EACVI should be notified if a Grant recipient is likely to be away through illness for more than a month.

Grant recipients will be subject to the normal conditions of service of the host institution so far as sick leave is concerned.

For illness or other unexpected reasons leading to Grant interruption for periods longer than 1 month, the EACVI should be notified.

If for any reason a Grant recipient has to stop his/her training before completing 80% of the length of the programme, the refund of the whole amount of the grant may be requested. In exceptional circumstances the EACVI Education Committee will evaluate the situation and decide whether to apply or not this rule. In any case, the refund of the amount paid in advance will be requested.

2.4.3 Honorary clinical contracts

Medically qualified grant recipients who undertake, as part of their training Grant programme, work with a direct interaction with patients are reminded that they should be in possession of an honorary clinical contract from the appropriate health authority.

Responsibility for seeking such a contract will lie with the head of the department in which the Grant recipient is working, following the usual practice of the local Medical School.

2.4.4 Local regulations

Grant recipients will be subject to the terms of employment of their host institution.

2.5 Change of Project or Supervisor

Any changes in a Grant recipient's training programme or Supervisor, that were originally approved by the EACVI, will require the EACVI’s prior consent.

2.6 Final Report

Grant winners are required to submit a final report (in English) at the end of the training period on the undertaken work.

Grant winners are encouraged to take this opportunity to put forward any comments they may have on the training Programme. The report must be sent to the EACVI (eacvi@escardio.org) within one month of completing the training period signed by both, the Grant winner and the training centre.

In case grant winners have been also involved in research projects during the tenure of the Grant, they are encouraged to submit their results as original abstract(s) to EuroEcho-Imaging congress and/or paper(s) to the European Heart Journal of Cardiovascular Imaging, acknowledging the EACVI Training Grant as source of funding.

2.7 Intellectual property

All copyright in any publications, presentations or educational materials which embody the data and the results of the research shall be jointly owned by the EACVI, the host institution and the Grant recipient.

PART 3. Special Regulations

Human subjects

3.1 Local Ethical Committee approval is required for training that includes clinical trials and/or involves human subjects (whether patients or normal), and appropriate evidence of such approval must be incorporated in the application. The EACVI expects all such work to be undertaken in accordance with the highest standards.

3.2 Regulations concerning the control of experiments will be those existing in the local institution. This applies to medical records, radioactivity, use of human materials, genetic manipulations, animal experiments and licenses for appropriate procedures.