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Presenter Guidelines

ESC Preventive Cardiology 2020

Slide presentations must be prepared on 16/9 format 
We recommend the use of the ESC Preventive Cardiology congress slide template - download below



Update your speaker profile

In order to give you more visibility, we propose that you update your Speaker Profile, your information will be available in connection with your presentation(s).

Please access or re-access your Speaker Profile, as some mandatory consents have been added to allow us to display the information you shared.

Doing so now, you will save time Onsite or at the time of Online Upload
You can do this at any time.

Oral abstract/late-breaking science and case presentation: online upload

All presentations must be uploaded via our online service or at the Speaker Service Centre
Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place - The Online Upload service will open late March 2020 - More information will be available here closer to the time

We recommend that you use this service to upload your presentation(s) in advance. 
We also remind you to use a 16/9 slide format most preferably the ESC Preventive Cardiology 2020 Slide Template

Once connected, you will see under the presentation title a link to upload

  • A step by step wizard will take you through the process
  • You first are directed to your Speaker Profile to update your profile
    • Option to upload a picture or to give your consents for use of the existing picture
    • Option to provide or update Social Media information
  • Then on to the Upload you Powerpoint
  • On the next screen, you will be asked this year to select 3 Keywords ( from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365 (if copyright granted)
  • Please note that a Declaration Conflict of Interest Slide will be automatically inserted in your presentation. Please complete the DOI slide with the correct information.
  • For each presentation uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept
  • Once uploaded, the presentations will be available in the lecture room for the session
  • If you have uploaded online and wish to review your presentation, you can do so at the Speaker Service Centre

Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the Congress, you can use this service.

Speaker Service Centre

Presenters can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.

 

Speaker Service Centre (SSC) Opening Hours
  Opening Closing
Wednesday, 1 April 16:00 19:00
Thursday, 2 April  7:30  17:15
Friday, 3 April 7:30 17:30
Saturday, 4 April 7:30 12:00

 

ESC Preventive Cardiology Slide Template

We recommend that you should use the ESC Preventive Cardiology Slide Template for your presentation

ESC 365

We remind you that if you have granted the ESC Copyrights on your presentation, as indicated above it will be referenced on ESC 365. 
If you have not granted ESC Copyrights, you can change this by contacting us or do so at the speaker service centre by signing a copyright transfer statement.

Oral abstract/late-breaking science and clinical case sessions

Presentation and discussion allocated times will vary based on the session duration (90 or 60 minutes sessions)

Please refer to your Agreement form to see the session type, format, and schedule in which your abstract has been accepted - It will also specify your presentation duration.

Oral abstracts sessions

Rapid Fire sessions

The abstracts will be presented in Agora.

Your abstract presentation timing should not exceed 5 minutes to present key results of your research  with  a maximum 5 slides-no multiple builds -(Introduction slide (first slide) and DOI (2nd slides) are additional)
This fast-paced presentation will be immediately followed by a 2 minutes questions-and-answers time with the audience, animated by the experts chairing the session. We do encourage the presenters and audience to continue the discussion after the session if required.

Young Investigator Award Sessions

Abstracts presented are in competition for an Award - Specific information is sent by email to the presenters

NB - Results will be announced at the Awards Ceremony on Saturday during the Closing session - All finalists are required to attend.

Featured Symposiums

Selected abstracts with content related to pre-arranged sessions of the Scientific ProgrammeA way to combine expert presentation and recent research on the topic. A perfect mix of original contributions and lectures.

Clinical Case session

The main objective of the session is to learn from challenging clinical case scenarios.
The recommended format for the presentation of your case:
Presentation times will vary according to the session duration. Please limit the number of slides accordingly.
Each case presentation will be followed by a discussion. 
Suggested structure for presentation:
• Introduction
• Description of the clinical case (don't forget to include images and/or videos to better illustrate the clinical case)
• Discussion (can include differential diagnosis, different treatment alternatives or a brief review of the literature)
• Conclusion and implications/lessons to clinical practice 

Audiovisual guidelines for oral abstract presentation

All presentations should be 16:9 format and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

ESC Preventive Cardiology Slide Template

We HIGHLY recommend presenters to use the ESC Preventive Cardiology Slide Template 

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

To the attention of MAC users

If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

We remind you that all presentations given at ESC Preventive Cardiology 2020 in Malaga will be recorded and  available on ESC 365 (slides & VOD) * when copyrights transferred to the ESC

Traditional posters

Abstracts selected for Poster/Moderated Poster Presentation must be presented as a paper visual display of the research

Session and set up information

Please check your Agreement form for

  • Date and time of your session
  • Viewing times are indicated on your Agreement form
  • Poster set-up and removal information.

Important information: Please note that you will need to collect your poster at the end of the session, as the Posters can not be stored and will be disposed of

Technical requirements for traditional posters

Dimensions of your poster : 

  • Landscape orientation
  • 100cm (height) x 140cm (width)
    Posters on several sheets are not advised
  • Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos

Pick up your paper poster directly at the congress: Call4PostersTM

The ESC proposes to use the service of Call4PostersTM poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.
Competitive prices are available. Your poster will be waiting for you on-site – no need to worry about carrying it on the plane.

Access the service here

Poster Design

  1. Title, author(s), address (at upper edge, across the width of the whole poster)
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions
  6. Declaration of interest (mandatory)

The title should be emphasised by the use of the bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Material for mounting your poster to the poster board will be supplied by the ESC
Please refer to the ESC staff in the poster area for further assistance.

Upload an electronic version of your Paper Poster

In addition to your Paper Poster to be displayed at the congress, we highly recommend you to upload an electronic version to give more visibility to your research during and after the Congress. In order to do so, access your Agreement form

The link to upload will be available on your agreement form shortly.

ESC 365 and Social Media

ESC 365

It is important to remind the audience that the presentations given in the sessions will be available on ESC 365 within few hours of the session.
ESC 365 has been recently upgraded with improved search functionality and features.
Please make sure to update your speaker profile to be featured with your presentation(s)

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use #ESCPrev2020
  • For tweets, you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points, etc
  • Quote the speaker, or tag their Twitter profile
  • Double-check spelling and grammar
  • If you have a concern/complain don’t use social media to raise it. Talk to a member of staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view or RT with comment (quote)
  • Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio during any session of ESC Preventive Cardiology is strictly prohibited. 

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting.  
Such an announcement must be made at the beginning of the presentation.

Facilities

We advise you to consult the attendance guide webpage for information on Congress Opening hours, Food & Beverages outlets, Policy on Childcare.