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Speaker Guidelines

Heart Failure 2022, Madrid & Online, 21 - 24 May

Instructions for Speakers

All invited faculty must accept their role online as per the instructions received in the invitation email.

Important consideration:

Slide presentations must be prepared on 16/9 format 
We request the use of the Heart Failure congress slide template (download below)



Online upload 

The Online Upload Service will shortly open and we recommend that you use this service to upload your presentation(s) in advance.

We also remind you to use a 16/9 slide format most preferably the Heart Failure 2022 Slide Template 

Please note that you can enter "notes" in your Powerpoint Presentation, as you will be able to view these from the new electern display (speaker view only)
The Online Upload Service is fast and easy to use:
To upload your presentation sign in  to your ESC Account on My ESC/My Agreements

Once connected, you will see under the presentation title a link to upload.

  • A step by step wizard will take you through the process
  • You first are directed to your Speaker Profile to update your profile
    • Option to upload a picture or to give your consents for use of the existing picture
    • Option to provide or update Social Media information
  • On the next screen, you will be asked this year to select 3 Keywords ( from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365 (if copyright granted)
  • Please note that a Declaration Conflict of Interest Slide will be automatically inserted in your presentation, based on the related declaration you made on your agreement form. (you can edit /change this directly on your agreement form - Please note that the DOI info must be up to date for the time of presentation)
  • For each presentation uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept
  • Once uploaded, the presentations will be available in the lecture room for the session
  • If you have uploaded online and wish to review your presentation, you can do so at the Speaker Service Centre

Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can use this service.

Please note that some Special Session requiring prior slide coordination or technical assistance at upload (insert question) may not be open for ONLINE UPLOAD. You can upload presentations for which you see the Online Upload Link under Presentation Title, otherwise, it means you should go to the Speaker Service Center.

Complete your speaker profile

In order to give you more visibility, we propose that you update your Speaker Profile, your information will be available in connection with your presentation(s).

Please access or re-access your Speaker Profile, as some mandatory consents have been added to allow us to display the information you shared.

Doing so now, you will save time Onsite or at the time of Online Upload
You can do this at any time - update your Speaker Profile

Speaker Service Centre

Speakers can come to the Speaker Service Centre to review their previously uploaded presentation as well as for technical assistance from the dedicated team.

A faculty working area will allow you to relax, meet with colleagues and discuss your presentations. Desk & plugs are also available in the area if you need to finalise your presentation before uploading.

Practice the system available to you : You will be able to test out the functionalities available and the Presentation Management System at the lectern - Please note that the Presentation Management System available in the lecture room is now offering additional functionalities as Preview next slides, Timer, Notes. Come and test it.

 Speaker Service Centre (SSC) Opening Hours
Day Opening time Closing time
Friday 20 May  14:00  18:00
Satuday 21 May 7:30  18:00
Sunday 22 May  7:30  20:00
Monday 23 May 7:30  20:30
Tuesday 24 May 7:30  13:45

Features for speakers

eLectern

The presentation management screen for the speaker in the lecture room is providing options designed to enhance and facilitate your intervention on stage

  • The eLectern is operated as a Touch Screen (use your finger to navigate between the slide, activate functions, POINT to a specific are of your slide (as you would with a mouse)
  • Notes: if you enter notes on your presentation, these will appear on the side of the electern - not visible by the audience - you can increase the size of the font depending on how you wish to use these
  • Preview next slides: your next slides appear on the right side of the eLectern, to help you better manage the flow of your presentation
  • Time management: a time management bar is showing you the remaining time for your presentation. A warning will show on the lectern when the timing is about to expire. A notification to conclude and close your presentation will show when the time aparted is over

The audience does not see the full eLectern view - ONLY the slide shown at the time on the main window of the eLectern is visible by the audience. We advise you to come and test the eLectern on the Practice Stage at the Speaker Service Centre.

ESC 365

After the congress your presentation will be referenced accordingly on ESC 365, the cardiology knowledge hub.

Speaker Guidelines

Please refer to your agreement form for confirmation of the presentation title, date, time of presentation and specific instructions with regards to that session.

We recommend that you should use the Heart Failure 2022 Slide Template 

Speakers:

  • Must be available for the entire duration of the session
  • Abstracts are not required for invited presentations
  • The length of your talk should not exceed the time allocated and may include discussion time – Please review your assigned timing on your agreement form.
  • Please take into consideration the Upload and Audiovisual guidelines below when preparing your presentation.
  • Some special sessions require a session briefing - If you are involved in one of these sessions (voting), you will receive specific instructions to prepare your presentation.

You can contact the scientific programme department: hfscientific@escardio.org should you wish to consult with the session chairperson.

Audiovisual Guidelines

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

We recommend that you use the Heart Failure 2022 Slide Template  for your presentation.

In order to ensure optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx - for optimal rendering please use the official slide set template
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that the inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations must be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it 

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our online service.

To the attention of MAC users

If your presentation is on a Mac computer, we recommend you ONLY provide a Windows compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

Video / Audio / Photos

The recording of video or audio during any session of the Congress is strictly prohibited.

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting. 
Such an announcement must be made at the beginning of the presentation.

Spread the word about #HeartFailure2022

promotional Toolkit with graphical elements is available to help on the promotion of Heart Failure 2022 to your network.

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use #heartfailure2022
  • For tweets you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
  • Quote the speaker, or tag their Twitter profile
  • Double check spelling and grammar
  • If you have a concern/complain don’t use social media to raise it. Talk to a member a staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view, or RT with comment (quote)
  • Apply same ethics & etiquette you would in any other context