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COVID-19 and Cardiology Read more

Speaker Guidelines

Heart Failure Congress

Instructions for Speakers

All invited faculty must accept their role online as per the instructions received in the invitation email.

Important consideration:

Slide presentations must be prepared on 16/9 format 
We request the use of the Heart Failure congress slide template (download below)



Complete your speaker profile

In order to give you more visibility, we propose that you update your Speaker Profile; your information will be available in connection with your presentation(s).

Please access or re-access your Speaker Profile, as some mandatory consents have been added to allow us to display the information you shared.

Doing so now, you will save time onsite or at the time of online upload. You can do this at any time - update your Speaker Profile.

Speaker Service Centre

Speakers can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.

There are dedicated areas for Speakers uploading presentations with Question Slides for the audience (no online upload possible) and for Session Briefings (when organised)

A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations. Desk and power plugs are also available in the lounge if you need to finalise your presentation before uploading.

The Practice Stage: we have recreated a lecture room stage for you to test the functionalities available and the Presentation Management System at the lectern. Please note that the Presentation Management System available in the lecture room now offers additional functionalities such as Preview Next Slides, Timer and Notes. Come and test it.

Photo Booth: 

Upon arrival at the SSC, your badge will be scanned by the hostess

  • If you have uploaded your picture in your Speaker Profile and gave all mandatory consents, you may proceed to the upload station
  • If we have your picture but not the mandatory consents, you will be able to provide those directly onsite and proceed to the upload station
  • If we have no picture on file for you, you will be directed to the Photo Booth, where a professional photo will be taken and if you wish, automatically added to your Speaker Profile

You will also have the option to take a new picture at the Photo booth should you wish to update your picture.

Speaker Service Centre (SSC) Opening Hours
Day Opening time Closing time
Friday 22 May  14:00  18:00
Satuday 23 May 7:30  18:30
Sunday 24 May  7:30  18:15
Monday 25 May 7:30  18:15
Tuesday 27 May 7:30  12:00

Features for speakers

eLectern

The presentation management screen for the speaker in the lecture room provides options designed to enhance and facilitate your intervention on stage.

  • The eLectern is a Touch Screen (use your finger to navigate between the slides, activate functions, POINT to a specific area of your slide (as you would with a mouse)
  • Notes: if you enter notes on your presentation, these will appear on the side of the eLectern - not visible to the audience. You can increase the size of the font depending on how you wish to use these
  • Preview next slides: your next slides appear on the right side of the eLectern, to help you manage the flow of your presentation
  • Time management: a time management bar shows you the remaining time for your presentation. A warning will show on the lectern when the timing is about to expire. A notification to conclude and close your presentation will show when the time is over

The audience does not see the full eLectern view. ONLY the slide shown at the time on the main window of the eLectern is visible to the audience. We advise you to come and test the eLectern on the Practice Stage in the Speaker Service Centre.

ESC 365

We remind you that if you have granted the ESC copyright to your presentation, it will be referenced on ESC 365.
If you have not granted ESC copyrights but wish to do so, you can change this by contacting us at hfscientific@escardio.org or do so at the speaker service centre by signing a copyright transfer statement.

Speaker Guidelines

Please refer to your agreement form for confirmation of the presentation title, date, time of presentation and specific instructions with regards to that session.

  • Use the Heart Failure 2020 Slide Template for your presentation
  • Speakers must be available for the entire duration of the session
  • Abstracts are not required for invited presentations
  • The length of your talk should not exceed the time allocated and may include discussion time. Please review your assigned timing on your agreement form
  • Please take into consideration the Upload and Audiovisual guidelines below when preparing your presentation.
  • Some special sessions require a session briefing. If you are involved in one of these sessions or a Mobile App Interactive session, you will receive specific instructions for preparing your presentation and be asked to attend a session briefing.

You can contact the scientific programme department should you wish to consult the session chairperson.

Special Sessions Instructions

Session Briefing

In order to comply with some sessions with specific content and technology requirements (Mobile App Voting functionality), session briefings will be organised for some special sessions.

The briefing room is located in Speaker Service Centre.

This is the opportunity for chairpersons and discussants to familiarise themselves with the cases to be presented and coordinate the discussions which should ensue during the dedicated discussion time in the session. An email with instructions and schedule will be sent to the faculty involved in the session.

Special Session Instructions

If you are involved in a special format session, please consult the session instructions shown in your 'Agreement form' which detail specific information for the session. Additional information will be communicated by email.

Review your session instructions: Access your Agreement form (available shortly).

If any doubt, please contact hfscientific@escardio.org

Mobile App Vote 

Speakers invited to present in a Interactive Voting session are asked to include "Question Slides" in their presentation.

A demonstration video will be played at the start of the session.

As Speaker, before you ask your question to the audience, please warn the audience to get the device out and start the vote.

Specific instructions: How to insert a Question Slide

The session must contain a high level of interactivity with the audience and the material must be suitable for educational purposes.

Your presentation and question slide(s) must be uploaded and tested at the Speaker Service Centre (SSC) so that  they can be tagged with a "Vote" button.

  • Limit the number of questions to three.  Please keep in mind that it can take up to 3 minutes to "go through" a question
  • In order to keep the voting process fast and simple, we recommend that you construct your voting questions according to the following principles:
    • Keep the questions short and clear
    • Provide no more than five possible answers
    • Give the possible answers a letter from A to E
    • For a “yes /no” question, use the format “A = yes, B= no”
  • Prepare a dedicated slide with the question and multiple choice answers. You will be asked to click on this “Vote” button to launch the voting during the session.
  • Before launching the voting, you should give the audience an indication " get ready to vote, open your App, click on “Interact Now” and select the session" and then show the question slide.
  • To launch the voting, you need to click on the "Vote" button on your speaker screen. The audience then has 20 seconds to cast a vote. New! you now have an option to stop voting earlier if you wish (in case of an easy YES/NO question, you may need less time)
  • After the question is asked, results of the vote will be shown on the screen. This is generated automatically by the system.
  • You can choose to have a slide showing the solution and explanation, to be displayed after the results are shown

You can test the functionality during the session briefing at the Speaker Service Centre and on the Practice Stage.

Audiovisual Guidelines

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

We recommend that you use the Heart Failure 2020 Slide Template for your presentation.

In order to ensure optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx.
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Do not copy and paste the images from another application; please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that the inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations must be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it 

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms and presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (online or at the Speaker Service Centre)

For MAC users

If your presentation is on a Mac computer, we recommend you ONLY provide a Windows compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

Online Upload

The Online Upload Service will be available one week before the congress and we advise you to use this service to upload your presentation(s) in advance.

The Online Upload Service is fast and easy to use. To upload your presentation sign in to your My ESC Account on My ESC/My Agreements.

Once connected, you will see under the presentation title a link to upload.

  • A step by step wizard will take you through the process
  • You first are directed to your Speaker Profile to update your profile
    • Option to upload a picture or to give your consents for use of the existing picture
    • Option to provide or update Social Media information
  • Then go to Upload your Powerpoint
  • On the next screen, you will be asked to select three keywords ( from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry). These are important to accurately index your presentation to be referenced on ESC 365 (if copyright granted)
  • Please note that a Declaration of Conflict of Interest slide will be automatically inserted in your presentation, based on the related declaration you made on your agreement form. (You can edit /change this directly in your agreement form. Please note that the DOI info must be up to date at the time of presentation).
  • For each presentation, you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version; only the latest version will be kept
  • Once uploaded, the presentations will be available in the lecture room for the session
  • If you have uploaded online and wish to review your presentation, you can do so at the Speaker Service Centre

Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can use this service.

Please note that some Special Session requiring prior slide coordination or technical assistance at upload (insert question) may not be open for ONLINE UPLOAD. You can upload presentations for which you see the Online Upload Link under Presentation Title,  otherwise, it means you should go to the Speaker Service Center.

ESC 365 and Social Media

ESC 365

It is important to remind the audience that the presentations given in the sessions will be available on ESC365 within a few hours of the session.
ESC 365 has been recently upgraded with improved features and search functionality.

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use #heartfailure2020
  • For tweets you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
  • Quote the speaker, or tag their Twitter profile
  • Double check spelling and grammar
  • If you have a concern/complaint, don’t use social media to raise it. Talk to a member a staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view, or RT with comment (quote)
  • Apply same ethics and etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio during any session of Heart Failure congress is strictly prohibited.

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting. Such an announcement must be made at the beginning of the presentation.