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Presenter Guidelines

Frontiers in CardioVascular Biomedicine

This content refers to the previous congress. It is only here for reference purposes.


Complete your speaker Profile

In order to give you more visibility, we propose that you update your Speaker Profile, your information will be available in connection with your presentation(s).

Please access or re-access your Speaker Profile, as some mandatory consents have been added to allow us to display the information you shared. 

Oral abstract presentation guidelines


Please check your agreement form for the type of session your abstract is assigned to:

Young Investigator Award Session

Your abstract has been chosen for its outstanding quality and will be presented in one of the Young Investigator Award Sessions. 6 oral presentations will be held during the session.

Sessions will be chaired by senior faculty members and presentations evaluated by a panel of renowned judges.

Each presenter has 15 minutes to present the research. Your Powerpoint presentation should not exceed 10 minutes to allow for 5 minutes question-and-answer period with the Chairpersons and the Audience.

Please refer to your agreement form for the date and time of your session.

Featured Presentation: Your abstract has been chosen for its outstanding quality and will be presented during a pre-arranged scientific session.

Each presenter has 10 minutes to present his/her work. Your Powerpoint presentation should not exceed 8 minutes to allow for 2 minutes question-and-answer period with the Chairpersons and the Audience.

Late-Breaking Science: Each presentation is allocated 10 minutes for presentation - 8 min for the slide presentation and 2 minutes for discussions to be led by the Chairpersons and questions from the audience.

Audiovisual Guidelines

 All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.
They will be displayed from a PC with Windows and PowerPoint 2016.
In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:
We kindly ask you to use the official PowerPoint template for your presentation
• Your presentation must be prepared in PowerPoint version: type .pptx
• Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
• Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
• Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).
• Images: Make sure that inserted images have a minimum resolution of 300dpi.
• Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as a .pptx files.
• Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
• Check your presentation on a Windows-operated computer (preferably Win7) before you upload it


Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)
To the attention of MAC users - If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

We remind you that all presentations given at FCVB will be recorded and available on ESC 365 (slides & VOD) * when copyrights transferred to the ESC.  

Uploading your oral abstract presentation

Online Upload

The Online Upload Service will open 1 week before the congress. We advise you to use this service to upload your presentation(s) in advance.

We also remind you to use a 16/9 slide format and we highly recommend you to use the official FCVB2020 Powerpoint Template.

The Online Upload Service is fast and easy to use:
To upload your presentation sign in to your ESC Account on My ESC/My Agreements (same sign in as used to confirm your presentation) - Access your Agreement form

Once connected, you will see under the presentation title a link to upload.

  • A step by step wizard will take you through the process
  • You first are directed to your Speaker Profile to update your profile
    • Option to upload a picture or to give your consents for use of the existing picture
    • Option to provide or update Social Media information
  • Then to the Upload of your Powerpoint
  • On the next screen, you will be asked this year to select 3 Keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365 (if copyright granted)
  • IT IS MANDATORY that you INCLUDE a Declaration of Interest Slide as a 2nd Slide in your presentation, with your up to date potential conflicts of Interest, if no conflicts please insert a slide saying NO Conflict to declare.
  • For each presentation uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept
  • Once uploaded, the presentations will be available in the lecture room for the session
  • If you have uploaded online and wish to review your presentation, you can do so at the Speaker Service Centre

Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can use this service.

Speaker Service Centre

Upload at the Speaker Service Centre
You can also upload your presentation at the Speaker Service Centre (SSC) minimum 3 hours before the session starts or the day before if the session is at 9:00. 
For all presentations, please bring them on a USB Stick to the SSC.

You can come to the Speaker Service Centre to review your previously uploaded version as well as for technical assistance from the dedicated team.

Upon arrival at the SSC, your badge will be scanned by the hostess and a picture will be taken for display on the session information screen.

Speaker Service Centre (SSC) Opening Hours

  • Thursday 23 April - 16:00 - 18:00
  • Friday 24 April - 07:30 - 19:00
  • Saturday 25 April - 07:30 - 17:30
  • Sunday 26 April - 08:00 - 13:00

Poster Presentation Guidelines - Best Poster Award


Your abstract will be presented during dedicated Poster Session. Consult your presentation agreement form for assigned presentation date and time.

At each Poster Session, discussants are assigned to visit the posters and interact with the presenters and the audience.

Discussants will select among each of their group a BEST POSTER
Best Poster Awardees will receive a prize of €240 and a certificate.

Awardees will be acknowledged at the Closing & Award Session on Sunday 22 April.

Best Poster certificates will be sent by post after the event and awardees will be ask to provide their bank details (via the secure MY ESC Profile) for the prize to be paid directly on their account. 

Set up / Presentation / Removal of your poster:

On Friday 20 April-  Poster session / All day display Session

The poster will be on display between 09:00 and 18:00

  • 08:00-08:30 Set up your poster
  • 10:15-10:45 and 15:45-17:00 Poster presentations - All presenters are required to be by their poster during the coffee breaks in order to discuss the poster with the audience.
  • 18:00 - Remove your poster

On Saturday
21 April - Poster session / All day display Session

The poster will be on display between 08:30 and 18:00

  • 08:00-08:30 Set up your poster
  • 10:00-10:30 and 15:30-16:45 - Poster presentations - All presenters are required to be by their poster during the coffee breaks in order to discuss the poster with the audience.
  • 18:00 - Remove your poster

On Sunday 22 April - Poster session
/ All day display Session

The poster will be on display between 08:30 and 17:00

  • 08:00-08:30 Set up your poster
  • 10:00-10:30 and 15:30-16:45 - Poster presentations - All presenters are required to be by their poster during the coffee breaks in order to discuss the poster with the audience.
  • 18:00 - Remove your poster 

Poster technical requirements

Abstracts selected for Poster Presentation must be presented as a paper visual display of the research

Session and set up information

Please check your agreement form for

  • Date and time of your session
  • Viewing times are indicated on your agreement form
  • Poster set-up and removal information.

Important information: Please note the ESC cannot be held responsible for posters displayed or left in the Poster area or in the Congress centre. Posters must be collected after each session

Technical requirements for traditional posters

Dimensions of your poster
  • Landscape orientation
  • Maximum dimensions for the poster are: will be availble soon
  • Posters on several sheets are not advised - Please do not use heavy / plasticised material for your poster as this cannot be mounted for proper display with our authorised mounting tack
  • Please note that the use of the official ESC logo is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos
Pick up your paper poster directly at the congress: Call4PostersTM

The ESC proposes to use the service of Call4PostersTM poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.
Competitive prices are available. Your poster will be waiting for you on-site – no need to worry about carrying it on the plane. Access to the website will be available in March 2020

Poster Design
  1. Title, author(s), address (at upper edge, across the width of the whole poster)
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions
  6. Declaration of interest (mandatory)

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Material for mounting your poster to the poster board will be supplied by the ESC
Please refer to the ESC staff in the poster area for further assistance.

Upload an electronic version of your Paper Poster

In addition to your Paper Poster to be diplayed at the Congress, we highly recommend you to upload an electronic version to give more visibility to your research during and after the Congress. In order to do so, access your agreement form

Declaration of Interest

The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.
A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.
The Scientific Programme Committee requests all persons to declare possible interest:
Speakers are requested to declare interest regarding their current presentation on their first slide which must be shown on the screen long enough for the audience to consider the information. Please make sure to have this information on your first slide.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.
We remind you that all presentations given and panel discussion in sessions at ESC Digital Summit will be available on ESC 365(slides and videos) * when copyrights transferred to the ESC