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Presenter Guidelines

FCVB 2020, 24-26 April, Budapest

The sections below are dedicated to presenters giving an Oral Abstract Presentation (Young Investigator Award Session, Case-Based Symposium), Moderated Poster or Poster presentation.

Please consult the page “Chairperson Guidelines" or “Speaker Guidelines" for Speakers giving lectures.



Carefully check your agreement form confirming the type of presentation and consult the guidelines below to prepare your presentation accordingly.


Reminder: Presentations given at the Frontiers in CardioVascular Biomedicine congress in Budapest, will be available on ESC 365 in their respective formats - upon copyrights transfer to the ESC - in addition to the abstract text (slides & VOD for oral abstract presentations and ePoster for all poster formats).

Complete your speaker profile

For more visibility, you are requested to update your Speaker Profile, your information will be available in connection with your presentation(s).

Please access or re-access your speaker profile, as some mandatory consents have been added to display the information you shared. 

Save time on-site, update your speaker profile now.

Oral abstract presentation guidelines

Time allocated for presentation and discussion will vary based on the session duration.

Please refer to your agreement form to see the session type, format, and schedule in which your abstract has been accepted - It will also specify your presentation duration: 

  • Young Investigator Award (YIA) Session:
    • The abstract has been chosen for its outstanding quality and will be presented in one of the YIA sessions
    • Six oral presentations will be held during the session. Senior faculty members will chair these sessions while a panel of renowned judges will evaluate presentations
    • Each finalist presentation will be graded by judges and the winner of each session will receive a diploma and a financial prize in addition to a free registration to FCVB 2022
    • Each presenter has 15-min to present the research. Powerpoint presentation should not exceed 10-min to allow for 5-min question-and-answer period with the chairpersons and the audience
    • Please refer to your agreement form for the date and time of your session

 

  • Featured Presentation:
    • The abstract has been chosen for its outstanding quality and will be presented during a pre-arranged scientific session
    • Each presenter has 10-min to present his/her work. Powerpoint presentation should not exceed 8-min to allow for 2-min question-and-answer period with the chairpersons and the audience

 

  • Late-Breaking Science:
    • Each presentation will be presented during a pre-arranged scientific session
    • Each presenter has 10-min to present his/her work. Powerpoint presentation should not exceed 8-min to allow for 2-min question-and-answer period with the chairpersons and the audience.

Audiovisual Guidelines for Oral Presentation

Presentations should be 16:9 format - FCVB2020 Powerpoint Template - and have a 1280 x 720 minimum resolution. In order to ensure optimal delivery of presentations, please consider these guidelines :

  • Presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not display correctly)
  • Use standard Windows fonts only. Avoid the use of non-standard Windows fonts or language-specific fonts
  • Images: Insert images with a minimum resolution of 300dpi
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files
  • Apple: give a filename an extension “pptx” (Preferred version: PowerPoint 2016)
  • Check on a Windows-operated computer (preferably Win7) before uploading a presentation

Restrictions - Personal laptop computers cannot be connected to the projectors in lecture rooms and presentations cannot be loaded directly onto the computer in the lecture rooms.

To the attention of MAC users - If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

All presentations given at FCVB congress in Budapest will be recorded and available on ESC 365 (slides & VOD) * when copyrights transferred to the ESC.

Uploading your oral abstract presentation

Online Upload

  • All presentations must be uploaded via the online service or at the Speaker Service Centre
  • Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place - More information will be available here closer to the time.

Please use this service to upload presentation(s) in advance.

Please use the official FCVB2020 Powerpoint Template.

The Online Upload Service is fast and easy to use:
To upload your presentation sign in to your ESC Account on My ESC/My Agreements (same sign in as used to confirm your presentation) - Access your Agreement form

Once connected, you will see under the presentation title a link to upload.

  • A step by step wizard will take you through the process
  • You first are directed to your Speaker Profile to update your profile
    • Option to upload a picture or to give your consents for use of the existing picture
    • Option to provide or update Social Media information
  • Then to the Upload of your Powerpoint
  • On the next screen, you will be asked this year to select 3 Keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365 (if copyright granted)
  • IT IS MANDATORY that you INCLUDE a Declaration of Interest Slide as a 2nd Slide in your presentation, with your up to date potential conflicts of Interest, if no conflicts please insert a slide saying NO Conflict to declare.
  • For each presentation uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept
  • Once uploaded, the presentations will be available in the lecture room for the session
  • If you have uploaded online and wish to review your presentation, you can do so at the Speaker Service Centre

Speaker Service Centre

Upload at the Speaker Service Centre
You can also upload your presentation at the Speaker Service Centre (SSC) minimum 3 hours before the session starts or the day before if the session is at 9:00. 
For all presentations, please bring them on a USB Stick to the SSC.

You can come to the Speaker Service Centre to review your previously uploaded version as well as for technical assistance from the dedicated team.

Photo
Upon arrival at the SSC, your badge will be scanned by the hostess and a picture will be taken for display on the session information screen.

Speaker Service Centre (SSC) Opening Hours

  • Thursday, 23 April - 16:00 - 18:00
  • Friday, 24 April - 07:30 - 19:00
  • Saturday, 25 April - 07:30 - 17:30
  • Sunda,y 26 April - 08:00 - 12:00

Frontiers in CardioVascular Biomedicine Slide template

Please use the FCVB2020 Powerpoint Template for your presentation.

Lecture room features

ESC 365

We remind you that if you have granted the ESC copyrights on your presentation, as indicated above it will be referenced on ESC 365.
If you have not granted ESC Copyrights, you can change this by contacting us at fcvbscientific@escardio.org

Moderated poster presentation guidelines

Your abstract will be presented in a Moderated Poster paper format. For technical requirements see paragraph below.

Consult your presentation agreement form for assigned presentation date and time.

  • Your poster will be discussed in a specific area during the Moderated Poster session chaired by two moderators.
    The session will start with moderators viewing each of the posters, presenters then briefly summarise their poster to the audience and moderators. A question-and-answer period of 2 minutes follows each presentation.
    we remind you that:
  • If you have more than one abstract selected in a session, we request that you consider a co-author to give the second presentation.
  • The abstract presenter is requested to stay in the area for the entire session.
  • In each session, original abstracts will be selected to compete for the "Best Moderated Poster".

Poster Presentation Guidelines

Abstracts & Late Breaking Science Abstracts selected for Poster Presentation must be presented as a paper visual display of the research

Session and set up information

Please check your agreement form for:

  • Date and time of your session
  • Viewing times are indicated on your agreement form
  • Poster set-up and removal information.

Important information: Please note the ESC cannot be held responsible for posters displayed or left in the Poster area or in the Congress centre. Posters must be collected after each session

Poster & Moderated Poster technical requirements

Abstracts selected for Poster Presentation must be presented as a paper visual display of the research

Session and set up information

Please check your agreement form for

  • Date and time of your session
  • Viewing times are indicated on your agreement form
  • Poster set-up and removal information.

Important information: Please note the ESC cannot be held responsible for posters displayed or left in the Poster area or in the Congress centre. Posters must be collected after each session

Technical requirements for traditional posters

Dimensions of your poster
  • Landscape orientation
  • Maximum dimensions for the poster are: 100 cm (height) x 145 cm (width)
  • Posters on several sheets are not advised - Please do not use heavy / plasticised material for your poster as this cannot be mounted for proper display with our authorised mounting tack
  • Please note that the use of the official ESC logo is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos
Pick up your paper poster directly at the congress: Call4PostersTM

The ESC proposes to use the service of Call4PostersTM poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.
Competitive prices are available. Your poster will be waiting for you on-site – no need to worry about carrying it on the plane. Access to the website will be available in March 2020

Poster Design
  1. Title, author(s), address (at upper edge, across the width of the whole poster)
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions
  6. Declaration of interest (mandatory)

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Material for mounting your poster to the poster board will be supplied by the ESC
Please refer to the ESC staff in the poster area for further assistance.

Upload an electronic version of your Paper Poster

In addition to your Paper Poster to be displayed at the Congress, we highly recommend you to upload an electronic version to give more visibility to your research during and after the Congress. In order to do so, access your agreement form.

ESC 365 and Social Media

ESC 365

It is important to remind the audience that the presentations given in the sessions will be available on ESC 365 within 2 hours of the session.
ESC 365 has been recently upgraded with improved search functionality and features.
Please make sure to update your speaker profile to be featured with your presentation(s)

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use Congress #FCVB20    
  • For tweets you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
  • Quote the speaker, or tag their Twitter profile
  • Double check spelling and grammar
  • If you have a concern/complain don’t use social media to raise it. Talk to a member a staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT)
  • Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio during any session of Frontiers in CardioVascular Biomedicine Congress is strictly prohibited.

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting. 
Such an announcement must be made at the beginning of the presentation.