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Presenter Guidelines

EuroHeartCare

The section “Presenter Guidelines" below is dedicated to presenters giving an oral presentation (oral abstract session, oral abstract session Doctoral Students, oral clinical case session), moderated poster or poster presentation.



Please check your agreement form, confirming the type of presentation and consult the guidelines below to prepare your presentation accordingly.

We remind you that all presentations given at the EuroHeartCare 2020 congress in Seville, when copyrights transferred to the ESC, will be available on ESC 365 in their respective formats in addition to the abstract text (slides & VOD for oral presentations and ePoster for all poster formats).

Complete your Speaker Profile 

In order to give you more visibility, we propose that you update your Speaker Profile, your information will be available in connection with your presentation(s).

Please access or re-access your Speaker Profile, as some mandatory consents have been added to allow us to display the information you shared.

Doing so now, you will save time onsite or at the time of Online Upload
You can do this at any time - update your Speaker Profile

Oral presentation guidelines

Oral presentation formats

Oral Abstract Sessions (including Doctoral students oral session)

Selected abstracts will be presented orally in a lecture room.

Two experts in the topics presented will co-chair the session, stimulate discussions and encourage interaction between presenters and the audience on the findings highlighted.

5 abstracts presented in one session - the presenter will give the audience an overview, using few slides to highlight the research purpose, methods, results and conclusion (10 minutes). Then the floor is open to questions and interaction (5 minutes) ! We invite all delegates to consult the abstract online ahead of time and come to interact in the session.

A reviewing committee will attend the sessions, listen to all presentations and grade in order to select the best research presented.

Oral Clinical Case session

The best clinical cases submitted are retained for presentation in highly interactive and educational sessions. The main objective of the session is to learn from challenging clinical case scenarios.

Recommended format for the presentation of your case:

  • 5 clinical cases presented in one session: 10 min presentation + 5 min questions and discussion.

Suggested structure for presentation:

  • Introduction
  • Description of the clinical case (don't forget to include images and/or videos to better illustrate the clinical case)
  • Discussion (can include differential diagnosis, different treatment alternatives or brief review of the literature)
  • Conclusion and implications/lessons to clinical practice

We invite all delegates to consult the abstract online ahead of time and come to interact in the session.

A reviewing committee will attend the session, listen to all presentations and grade in order to select the best clinical case presented and appoint the ACNAP Clinical Case Excellence Award.

Audiovisual guidelines for oral presentations

All presentations should be 16:9 format and have a 1280 x 720 minimum resolution.

In order to ensure an optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

We recommend presenters to use the EuroHeartCare2020 Slide Template

Restrictions - Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre).

To the attention of MAC users - If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

Online upload for oral presentations

All presentations must be uploaded via our online service or at the Speaker Service Centre. Presentations can be uploaded until midnight (GMT+1) the night before the presentation is scheduled to take place. The online upload service will open one week before the congress.

You are highly requested to:

Once connected, you will see under the presentation title a link to upload.

  • A step by step wizard will take you through the process
  • You are first directed to your speaker profile to update your profile
    • Option to upload a picture or to give your consent to use an existing picture
    • Option to provide or update your social media information
  • Upload your powerpoint
  • On the next screen, you will be asked this year to select 3 keywords ( from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365 (if copyright granted)
  • It's mandatory to add a declaration of interest (DOI) slide as a 2nd slide to your presentation, with your up-to-date potential conflicts of interest. In case of no potential conflicts, please add a slide stating: No conflict to declare
  • For each uploaded presentation you will receive a confirmation with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept
  • Once uploaded, the presentations will be available in the lecture room for the session
  • If you wish to review an uploaded presentation, you can do so at the Speaker Service Centre

Presentations can be uploaded until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can use this service.

Speaker Service Centre (SSC)

Presenters can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.

Upon arrival at the SSC, your badge will be scanned by the hostess.

Speaker Service Centre (SSC) Opening Hours
  • Thursday 04 June – 15:30 – 19:30
  • Friday 05 June – 7:30 – 18:00
  • Saturday 06 June - 08:00 – 16:30

ESC 365

We remind you that if you have granted the ESC Copyrights on your presentation, as indicated above it will be referenced on ESC 365.
If you have not granted ESC Copyrights, you can change this by contacting us or do so at the speaker service centre by signing a copyright transfer statement.

Moderated Poster Presentation Guidelines

Your abstract will be presented in a poster format - Consult your presentation agreement form for assigned presentation date and time.

  • Your poster will be displayed in the moderated poster area and discussed during the Poster Moderated session chaired by two moderators during the dedicated coffee breaks. The session will start with moderators viewing each of the posters, presenters then briefly summarise their poster to the audience and moderators (4 min). A question-and-answer period of 3 minutes follows each presentation.
    We remind you that:
  • If you have more than one abstract selected in a session, we request that you consider a co-author to give the second presentation.
  • The abstract presenter is requested to be by his poster 5 min before the session starts and stay in the area for the entire session.
  • Moderators will select the "Best Moderated Poster Presentation" at the end of the session.

For information onsite, presentation certificate, etc, please refer to the ESC staff in the poster area for further assistance.  

Posters not on display during the official viewing time will be considered as "not presented". The abstract will, therefore, be removed from the congress publications (online library and Mob App) and the certificate of presentation will not be delivered.

Poster Presentation Guidelines

Your abstract / clinical case will be presented in a Poster format - Consult your presentation agreement form for assigned presentation date and time.

Posters not on display during the official viewing time will be considered as "not presented". The abstract will, therefore, be removed from the congress publications (online library and Mob App) and the certificate of presentation will not be delivered.

Technical information for your Poster

Dimensions of your poster:

  • Dimensions of your poster
  • LANDSCAPE orientation: 100cm (height) x 140cm (width)
  • Posters on several sheets are not advised
  • Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos
  • The title should be emphasized by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.
  • The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters. 
  • The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Design your poster layout in the following sections:

Abstracts

  1. Title, author(s), address (at upper edge, across the width of whole poster) and declaration of interest.
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions

Clinical Cases

  1. Introduction and description of your patient including presenting condition, co-morbidities, psychological and social factors
  2. Identification of the problem, procedures, techniques and patient management (using a holistic approach)
  3. Questions, problems or possible differential diagnosis
  4. Conclusions and implications for clinical practice

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15mm.

The subtitle should be printed in the same kind of lettering, but semi-bold and not less than 10mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

Important information

Material to fix your poster to the poster board will be supplied by the ESC. Please refer to the ESC staff in the poster area for further assistance.

Please note the ESC cannot be held responsible for Posters displayed or left in the Poster area or in the Congress Centre. Posters must be collected after each session.

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to mark the location of your assigned board.

For information onsite, presentation certificate etc. please see the Poster Assistance Desk.

 

Call4Posters®

The ESC proposes to use the service of Call4PostersTM poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.
Competitive prices are available. Your poster will be waiting for you on-site – no need to worry about carrying it on the plane. The link will be available shortly.

Clinical Case Station

New initiative! More visibility for your clinical case at the congress.
Your clinical case available in its interactive format at the Clinical Case Station
- In addition to the scheduled presentation time in the programme, your clinical case will also be available for consultation in its Interactive educative format via a dedicated Clinical Case Gallery Station located by the poster assistance desk.
- Station will be animated by a member of the Clinical Case Task Force to showcase some selected cases
- Delegates will be invited to visit the Station to consult the cases

Social Media

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use Congress #euroheartcare
  • For tweets you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
  • Quote the speaker, or tag their Twitter profile
  • Double check spelling and grammar
  • If you have a concern/complain don’t use social media to raise it. Talk to a member a staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT)
  • Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio during any session of EuroHeartCare congress is strictly prohibited.