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Presenter Guidelines

EuroHeartCare



Carefully check your agreement form confirming the type of presentation and consult the guidelines below to prepare your presentation accordingly.

We remind you that all presentations given at EuroHeartCare2019 in Milan, when copyrights transferred to the ESC, will be available on ESC 365 in their respective formats in addition to the abstract text (slides for oral abstract presentations and ePoster for all poster formats)
Please refer to your agreement form to see the session type, format and schedule in which your abstract has been accepted - it will also specify your presentation duration.

Online Upload for Oral abstract and Clinical cases sessions

The Online upload is now available 

Upload your Presentation

Please refer to the below Presenter guidelines in order to prepare your oral presentation.

We kindly ask you to use the official EuroHeartCare 2019 powerpoint template for your oral presentation.

Conflict of interest

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

The Congress Programme Committee requests all persons to declare possible interest:

Oral abstract Presenters are requested to declare potential conflict of interest regarding their current presentation on their first slide which must be shown on the screen long enough for the audience to consider the information. Please make sure to have this information on your first slide.

Poster Presenters are requested to disclose potential conflicts of interest regarding their current poster presentation at the bottom of their poster.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

Oral abstract/Clinical case presentation guidelines

General Information

All presentations should be 16:9 format and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

We recommend presenters to use the EuroHeartCare2019 Slide Template

Restrictions - Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

To the attention of MAC users - If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

We remind you that all presentations given at EuroHeartCare2019 will be recorded and  available on Congress 365 (slides & VOD) * when copyrights transferred to the ESC

Speaker Service Centre (SSC)

If you need any specific assistance, please come to the Speaker Service Centre (SSC)

Speaker Service Centre (SSC) Opening Hours

  • Thursday 02 May – 15:30 – 19:30
  • Friday 03 May – 7:30 – 18:00
  • Saturday 04 May - 08:00 – 16:30

In the lecture room

In the lecture room, you will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms.

Presentations must be uploaded via our service (At the Speaker Service Centre).
Please bring them on a USB Stick to the SSC.

Poster Presentation Guidelines

General Information

Your abstract will be presented during in a Poster Format during one of the following Poster Session below. Consult your presentation agreement form for assigned presentation date and time.

Set up / Presentation / Removal of your poster

On Friday 03 May - Poster Session I
  • The poster will be on display between 08:30 and 18:00
  • 08:00-08:30 Set up your poster
  • 10:00-11:00 and 15:30-16:30- Poster viewing - presenter must be available by the poster during each coffee breaks in order to discuss the research with the audience
  • 18:00 - Remove your poster
On Saturday 04 May - Poster Session II
  • The poster will be on display between 08:30 and 16:30
  • 08:00-08:30 Set up your poster
  • 10:00-11:00 - Poster viewing - presenter must be available by the poster during the coffee break in order to discuss the research with the audience
  • 16:30 - Remove your poster

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to indicate the location of your assigned board.

For information onsite, presentation certificate etc... please refer to the ESC staff in the poster area for further assistance.  

Posters not on display during the official viewing time will be considered as "not presented".
The abstract will, therefore, be removed from the congress publications (online library and Mob App) and the certificate of presentation will not be delivered.

Technical information for your Poster

Dimensions of your poster

  • Dimensions of your poster
  • LANDSCAPE orientation: 100cm (height) x 140cm (width)
  • Posters on several sheets are not advised
  • Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos
  • The title should be emphasized by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.
  • The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters. 
  • The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Design your poster layout in the following sections:

Abstracts

  1. Title, author(s), address (at upper edge, across the width of whole poster) and declaration of interest.
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions

Clinical Cases

  1. Introduction and description of your patient including presenting condition, co-morbidities, psychological and social factors
  2. Identification of the problem, procedures, techniques and patient management (using a holistic approach)
  3. Questions, problems or possible differential diagnosis
  4. Conclusions and implications for clinical practice

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15mm.

The subtitle should be printed in the same kind of lettering, but semi-bold and not less than 10mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

Important information

Material to fix your poster to the poster board will be supplied by the ESC. Please refer to the ESC staff in the poster area for further assistance.

Please note the ESC cannot be held responsible for Posters displayed or left in the Poster area or in the Congress Centre. Posters must be collected after each session.

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to mark the location of your assigned board.

For information onsite, presentation certificate etc. please see the Poster Assistance Desk.

 

Moderated Poster Presentation Guidelines

Your poster has been chosen for its outstanding quality. It will be displayed and discussed in the "Moderated Posters" area during a session chaired by two moderators.

Please check your agreement form for confirmation on your session date / time.

As a presenter you will have 5 minutes to briefly summarise your research to the moderator in front of a dedicated audience.

A "best presentation" certificate will be awarded during the award ceremony.

Set up / Presentation / Removal of your poster

On Friday 03 May - Morning Moderated Poster Session 
  • The poster will be on display between 08:30 and 12:30
  • 08:00-08:30 Set up your poster
  • 10:00-11:30- Poster presentation - presenter must be available by the poster during the morning coffee break in order to discuss the research with the audience and the Moderators.
  • 12:30 - Remove your poster
On Friday 03 May - Afternoon Moderated Poster Session
  • The poster will be on display between 13:30 and 18:00
  • 13:00-13:30 Set up your poster
  • 15:00-16:30- Poster presentation - presenter must be available by the poster during the afternoon coffee break in order to discuss the research with the audience and the Moderators.
  • 18:00 - Remove your poster
On Saturday 09 June - Morning Moderated Poster Session
  • The poster will be on display between 08:30 and 16:00
  • 08:00-08:30 Set up your poster
  • 10:45 - 11:45 - Poster presentation - presenter must be available by the poster during the morning coffee break in order to discuss the research with the audience and the Moderators.
  • 16:00 - Remove your poster

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to indicate the location of your assigned board.

For information onsite, presentation certificate etc... please refer to the ESC staff in the poster area for further assistance.  

Posters not on display during the official viewing time will be considered as "not presented".
The abstract will, therefore, be removed from the congress publications (online library and Mob App) and the certificate of presentation will not be delivered.

 Additional information

e-Posters

In addition to your paper poster and in order to increase visibility of your research we strongly recommend you to upload an electronic version of your poster. E-Posters will be featured in the SP&P - the online Scientific Programme.

Pick up your poster directly at the congress: Call4Posters®

ESC proposes to use the service of Call4Posters® poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster hall.

To start submitting your poster file for printing, please visit https://eu.call4posters.com/esc-ehc/c/1725?meetingposter=true 

Facilities

We advise you to consult "your attendance guide" webpage  for general information such as Congress Opening hours and services including Childcare Policy and facilities