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Abstract and Clinical Case Presenter Guidelines

ACNAP - EuroHeartCare Congress 2022, 22-23 May, Madrid & Online



General introduction 

All abstract presentations must be uploaded by 6 May, and all presenters must be registered by 14 May.
Failure to register by 14 May will lead to withdrawal of the abstract from the Congress Publication (Research Gateway, Abstract book supplement, ESC 365).

Please refer to your agreement form to see the session type and format of your abstract - Instructions are specific depending on the type of session your abstract will be featured in.
Date, Time and location for your presentation is indicated on your agreement form.

Your presentation should remain short and focus on the key results of your research.
Your presentation timing must not exceed the presentation time indicated on your agreement form.

Abstract presenters are required to attend in Person in Madrid to make the most of the congress experience and opportunities to network and exchange around the science presented.

 

Oral abstract presentations

All oral abstract presenters are required to attend in Person in Madrid to actively participate in the session organised and to make the most of the congress experience and opportunities to network and exchange around the science presented.  Onsite presentation is mandatory.

Award sessions -  ACNAP Doctoral Award and Clinical Case Excellence Award Sessions 

Your abstract/case has been chosen for its outstanding quality and will be presented in one of the Award Sessions. Specific information is sent by email to the presenters. Congress registration is waived for award session presenter.

We highly recommend the use of the ACNAP - EuroHeartCare 2022 slide template.

Onsite presentation in an award session in Madrid

You need to prepare a 13-slides PowerPoint Presentation (including title slide) of your research to present to the Jury Members (7 minutes) and you will have to answer to questions from them (3 minutes). You will be scored on the following criteria: Originality, Scientific Content, Presentation, and Answers to Questions.
Results will be announced during the Closing Ceremony of the Congress.

In addition, an online presentation to be featured on the Research Gateway (abstracts and clinical cases platform)

You need to upload the same 13-slides PowerPoint Presentation (including the Title slide) and record a 10-minute commentary using the ESC automated assistance service. This timing should be strictly respected. The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form.
The PowerPoint version (with commentary) will be posted on the Research Gateway after your presentation in the session.

Rapid Fire Oral Abstract sessions

We highly recommend the use of the ACNAP - EuroHeartCare 2022 slide template.

Onsite presentation in a Rapid Fire Oral Abstract session in Madrid

Present in front of an audience and interact with experts in your topic in a Rapid Fire Oral Abstract session in Madrid (see date and time in your agreement form).
You will have 5 minutes to present, followed by 5 minutes Questions & Answers with the Chairpersons and the audience.
Prepare a PowerPoint presentation and upload in advance – it will be available for you in the lecture room for presentation - you must use this version - additional upload are not allowed.

In addition, your presentation will be featured on the Research Gateway (abstracts and clinical cases platform)

You need to prepare a 6 Slides PowerPoint Presentation (including the Title) – Same slide set you will use in the session - and record a 5-minutes audio commentary using the ESC automated upload service. This timing should be strictly respected. The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 
The PowerPoint version (with commentary) will be posted on the Research Gateway after your presentation in the session.

Audiovisual guidelines for PowerPoint presentation (Award Sessions, Rapid Fire Oral Abstract sessions, Clinical Cases on demand)

Your presentation slides must be prepared on 16/9 format and have a 1280 x 720 minimum resolution. We highly recommend the use of the ACNAP - EuroHeartCare 2022 slide template

In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • The preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Declaration of interest is mandatory but does not need to be inserted in your set of slides. At the time of the submission of the agreement form, you will be required to fill the dedicated field that will be automatically inserted by our service as the 2nd slide of your presentation.

UPLOAD your Power Point presentation

Online Upload Services will open shortly. All presentations must be uploaded via our Online service - no onsite upload will be allowed. Deadline to upload is 6 May. Content not uploaded by this date will be withdrawn.

I am an Abstract Presenter - Go to My Abstracts

I am a Clinical Case - Go to My Agreements 

IMPORTANT INFORMATION

All Presenters must record the commentary related to their Slides - Before you start the upload process, YOU FIRST NEED TO INSTALL THE DEDICATED APP using the following link -
http://services.y-congress.com/congress/presentation-recorder/install/?client=esc

Once connected, you will see under the presentation title a link to upload.

  • A step-by-step wizard will take you through the process
  • You will be first directed to your Speaker Profile to update your profile
    • Option to upload a picture or to give your consents for use of the existing picture
    • Option to provide or update Social Media information
  • Then to the Upload of your PowerPoint
  • DOI - The information declared at the time of the submission of the agreement form will be automatically inserted by our services as a 2nd slide in your presentation. 

  • SCIENTIFIC EXCHANGE INTERFACE - Our Online platform provides a messaging service to facilitate scientific exchange on the research.
    This feature will allow viewers to contact you (without seeing your email address) and ask questions pertaining to your presentation. If you wish to activate this functionality – Please give your agreement at the time of the upload.
  • On the next screen, you will be asked this year to select 3 Keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365
  • For each presentation uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept

ePoster presentations

All ePosters must be uploaded by 6 May, and all presenters must be registered by 14 May.
Kindly note that this is a strict deadline that will not be extended - failure to register by 14 May will lead to withdrawal of the abstract from the Congress Publication (Research Gateway, Abstract book supplement, ESC 365).

 

ePosters Session

ePosters presenters must register before 14 May (Online or Onsite registration) - if not registered by this date, the abstract and resources will be withdrawn.

We invite you as ePoster presenter, to join us in Madrid as dedicated stations are designed to host content daily and to take the opportunity to meet colleagues and peers, to network and exchange.

In the event you cannot travel to Madrid - your ePoster will be available for interaction with the online audience on Research Gateway.

You need to prepare an ePoster (1 PDF slide format) and record a 3-minute audio commentary using the ESC automated assistance service.

Onsite presentation

Your ePoster will be featured on the 'Today's ePosters' stations and on the 'Research Gateway' stations in Madrid.
Presenters in Madrid will have the opportunity to come to these presentations screens and casually exchange with the visiting audience onsite or invite colleagues to meet at the stations.

In addition, your ePoster presentation will be featured on the Research Gateway (abstracts and clinical cases platform)

Research Gateway features Interactivity to engage with the audience/viewers and facilitate scientific exchange on your presentation. Please make sure you visit the platform throughout the event.

Technical requirements for ePosters

Recommendations and requirements to optimise your poster display on screen -

  • 1 PDF page format
  • Create your document on PowerPoint
  • Orientation Landscape Layout 16 x 9
  • Save it as a PDF file

Please note that the use of the official ESC logo is not allowed.

Declaration of interest is mandatory but does not need to be inserted when preparing your ePoster. The information declared at the time of the submission of your agreement form will be automatically inserted by our services on your ePoster.

Suggestion - Important fields to include in your PDF layout:

  • Title, author(s), address (at upper edge, across the width the whole poster)
  • Purpose
  • Methods
  • Results
  • Conclusions

The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

UPLOAD your ePoster

Online Upload Services will open shortly. All ePosters must be uploaded via our Online service - no onsite upload will be allowed. Deadline to upload is 6 May. Content not uploaded by this date will be withdrawn.

I am an Abstract Presenter - Go to My Abstracts

IMPORTANT INFORMATION

All Presenters must record the commentary related to their ePoster

NB - AUDIO COMMENTS – ePoster presenters will have to record a 3 minutes commentary at the time of upload. 

  • Animations - Avoid overlapping animated objects or serial animations. Only the final view/status will be visible
  • Font types - Please use Times New Roman, Helvetica, Arial, Calibri, Verdana or Symbol.
    The font size should be 14 points or bigger.
  • Images and tables - at least 200 dpi for your images and tables. Good picture quality is essential. All graphs and tables must be embedded in your file. You must also avoid animated GIF files and respect the copyrights and personal anonymity of the pictures and tables. Do not insert or embed any videos in your file.
  • Note for Apple Macintosh users - Please do not drag and drop to insert pictures into your file as graphs and images would not display properly.
  • DOI - The information declared at the time of the submission of the agreement form will be automatically inserted by our services on your ePoster. 
  • SCIENTIFIC EXCHANGE INTERFACE - Our Online platform provides a messaging service to facilitate scientific exchange on the research.
    This feature will allow viewers to contact you (without seeing your email address) and ask questions pertaining to your ePoster. If you wish to activate this functionality – Please give your agreement at the time of the upload.
  • On the next screen, you will be asked this year to select 3 Keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365
  • For each ePoster uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept

Additional functions - ZOOM ZONES

While you are uploading your PDF file, you will see on the screen a notification that your poster is processing and that the next step is to select the interactive zones (these are the areas you will focus and zoom on during your e-Poster presentation)
- Close this confirmation window
- Return to the main screen and click on 'select interactive zone'
- Use the 'Add new zone' button to add interactive zones
- Repeat this step for every zone in your poster you will zoom on during your presentation
- Click on 'SAVE' at the bottom of the screen to confirm and validate your selection
Back on the main screen, you can re-access your ePoster, view it and if you want to re-upload a different version use 'Delete' and start again the process

IMPORTANT FOR YOUR ePOSTER PRESENTATION -
Selecting 'Zoom Areas' will allow you to make your ePoster Presentation more efficient and help you focus on the Key Areas you want to highlight during your ePoster Presentation.
A minimum of 3 Zoom Zones is required during the upload process.

See more on the ZOOM function: 

 

Clinical Case (On Demand)

Your presentation will be featured on the Research Gateway (abstracts and clinical cases platform)

You need to prepare a 6 Slides PowerPoint Presentation (including the Title) and record a 5-minutes audio commentary using the ESC automated upload service. This timing should be strictly respected. The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 
The PowerPoint version (with commentary) will be posted on the 'Research Gateway'.
The 'Research Gateway' features Interactivity tools to engage with the audience/viewers and facilitate scientific exchange on your presentation. Please make sure you visit the platform throughout the event.

Please consult the Audiovisual guidelines for PowerPoint presentation & Upload guidelines in the section above

To upload your Clinical Case on demand - Go to My Agreements 

Video / Audio / Photos 

The recording of video or audio from any presentation on the webpages of ACNAP - EuroHeartCare Congress 2022 or at the Congress venue is strictly prohibited.
Restrictions on photography are at the sole discretion of the presenter and must be announced to the audience at the start of the presentation.

ESC 365, the cardiology knowledge hub

It is important to remind the audience that the presentations given in the sessions will later be available on ESC 365.

Please make sure to update your speaker profile to be featured with your presentation(s).

Spread the word about #EuroHeartCare

A promotional Toolkit with graphical elements is available to help on the promotion of ACNAP - EuroHeartCare Congress 2022 to your network.

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use #EuroHeartCare
  • For tweets you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
  • Quote the speaker, or tag their Twitter profile
  • Double check spelling and grammar
  • If you have a concern/complain don’t use social media to raise it. Talk to a member a staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view, or RT with comment (quote)
  • Apply same ethics & etiquette you would in any other context