Faculty Guidelines

Online Upload

The Online upload is now available 

Upload your Presentation

Please refer to the below Speaker guidelines in order to prepare your presentation.

We kindly ask you to use the official EuroHeartCare 2019 powerpoint template for your presentation.

Declaration of interest

The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

The Congress Programme Committee requests all persons to declare possible interest:

Speakers are requested to declare interest regarding their current presentation on their first slide which must be shown on the screen long enough for the audience to consider the information. Please make sure to have this information on your first slide.

Chairpersons/Discussants/Judges are requested to declare interest regarding the topics of the presentations during the session on their first slide (if applicable) or orally at the beginning of the session.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

We remind you that all presentations given and panel discussion in sessions at EuroHeartCare 2019* in Milan will be available on the Scientific Programme & Planner in several formats (slides) * when copyrights transferred to the ESC.

Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.

We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress.

Chairpersons:

• Must be available for the entire duration of the session
• Moderate the session and organise discussions
• Deliver concluding remarks
• Lead rehearsals (if applicable, an invitation and instructions will be sent)
• In order to contact the speakers involved in your session contact: ehcarescientific@escardio.org  who will put you in contact with the faculty involved in your session.

Speaker Guidelines

Please refer to your agreement form for confirmation of the presentation title, date and time of presentation.

Speakers:

• Must be available for the entire duration of the session
• The length of your talk should not exceed the time allocated and may include discussion time - Please review your assigned timing on your agreement form
• Please take into consideration the Upload and Audiovisual guidelines available below when preparing your presentation
• Attend rehearsal - if applicable an invitation and instructions will be sent.

Oral abstract judge

Jury members should attend the session(s), listen to and grade all presentations in order to award prizes to the best research presented.

Discussant Guidelines (in an oral session)

Please refer to your agreement form for confirmation of the presentation title, date and time of the session.

Discussants:

• Must be available for the entire duration of the session
• Sit on stage next to the chairpersons
• Intervene in the discussions, challenge the presenters and animate discussions with the audience as moderated by the chairpersons
• Attend rehearsal (if applicable an invitation and instructions will be sent)

Special Sessions Instructions

Rehearsals

In order to comply with some sessions with specific content and technology requirements (Mobile App Voting functionality) – Rehearsals will be organised for some special sessions.

This is the opportunity for chairpersons and discussants to familiarise themselves with the cases/presentations and coordinate the discussions which should ensue during the dedicated discussion time in the session. 

Special Session Instructions

If you are involved in a special format session, please make sure to consult the session instructions shown in your 'Agreement form' which details specific information for the session, additional information will be communicated by email

Review your session instructions: Access your Agreement form  

If any doubt, please contact ehcarescientific@escardio.org  

Mobile App Vote 

Speakers invited to present in a mobile app interactive session are asked to include "Question Slides" in their presentation

A demonstration video will be played at the start of the session introduction played at the start of the session

As Speaker, before you ask your question to the audience, give sufficient warning to get the device out and start the vote.

Specific instructions How to insert a Question Slide

The session must contain a high level of interactivity with the audience and the material must be suitable for educational purposes.

Your presentation and question slide(s) must be uploaded and shown at the Speaker Service Centre (SSC) to be tagged with a "Vote" button

• Limit the number of questions to 3  - Please keep in mind that it can take up to 3 minutes to "go through" a question
• In order to keep the voting process fast and simple, we recommend that you construct your voting questions according to the following principles:
• Keep the questions short and clear
• Provide no more than 5 possible answers
• Give the possible answers a letter from A to E
• For a “yes /no” question, use the format “A = yes, B= no”
• Prepare a dedicated slide with the question and multiple choice answers - You will be asked to click on this “Vote” button to launch the voting during the session.
• Before launching the voting, please give sufficient time to the audience to get their device out on the correct page - You should give them an indication " get ready to vote, open your App, click on “Interact Now” and select the session" and then show the question slide.
• To launch the voting, you need to click on the "Vote" button - on your speaker screen - The audience then has 20 seconds to cast a vote. New! you now have an option to stop voting earlier if you wish (in case of an easy YES/NO question you may need less time)
• After the question is asked, results of the vote will be shown on the screen - This is generated automatically by the system.
• You can choose to have a slide showing the solution and explanation, to be displayed after the results are shown

You can test the functionality during the session briefing at the Speaker Service Centre and on the Practice Stage

Audiovisual guidelines

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution. 

They will be displayed from a PC with Windows and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

We kindly ask you to use the official EuroHeartCare 2019 powerpoint template for your presentation.

• Your presentation must be prepared in PowerPoint version: type .pptx
• Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
• Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
• Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).
• Images: Make sure that inserted images have a minimum resolution of 300dpi.
• Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as a .pptx files.
• Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
• Check your presentation on a Windows-operated computer (preferably Win7) before you upload it.

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre).

To the attention of MAC users - If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

We remind you that all presentations given at EUROHEARTCARE 2019 will be recorded and available on Congress 365 (slides & VOD) * when copyrights transferred to the ESC.

SPEAKER SERVICE CENTRE

Upload at the Speaker Service Centre

You can upload your presentation at the Speakers Service Centre (SSC) minimum 3 hours before the session starts or the day before if the session is at 8:30. Presentations received after this deadline cannot be guaranteed audiovisual support.

For all presentations, please bring them on a USB Stick to the SSC.

In the lecture room, you will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).

Speaker Service Centre - Opening Hours

Facilities

We advise you to consult "your attendance guide" webpage  for general information such as Congress Opening hours and services including Childcare Policy and facilities