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Chairperson Guidelines

ACNAP-EuroHeartCare Congress 2022, Madrid & Online, 22-23 May

Invited Faculty must accept their role via the online service as indicated in the invitation email.

We thank you for your consideration of these Guidelines and the Requirements for special session format.

Features for Chairpersons

Chairperson Interface - A dedicated computer is installed in the lecture room at the Chairperson table and aims to enhance visibility on the ongoing session and assist in the management of the session as well as collect evaluation and comments at the end of the session - Test this service on the Practice Stage, the hostess in the lecture room will be available to assist you to use the Chairperson Interface.

Session Introduction - An automated session presentation show is created to introduce the session to the audience. It includes the presentation of the Chairpersons and information related to the session such as topic, track, and special features are being explained (voting / Ask a question)
Chairpersons will be asked to launch the introduction show via the Chairperson Interface at the start of the Session.

Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourages discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience

We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the Congress


  • Must be available for the entire duration of the session
  • Moderate the session and organise discussions
  • Deliver concluding remarks
  • Lead session briefings (if applicable, an invitation and instructions will be sent)
  • In order to contact the speakers involved in your session contact the scientific programme department  who will put you in contact with the faculty involved in your session
  • If you are chairing an Abstract Session, you can consult as of mid-March (when abstracts results are available) the abstracts via your agreement form (click on the session title, then on "view" next to the abstract title) or via Scientific Programme schedule  1 week before the Congress
  • To view the presentations you can do so in the lecture room on the Chairperson Interface before the start of your session
  • Complete the evaluation at the end of the session on the Chairperson Interface

Discussant Guidelines

Discussant in a session

Please refer to your agreement form for confirmation of the presentation title, date, time of the session and specific instructions with regards to that session.

  • Must be available for the entire duration of the session
  • Sit on stage next to the chairpersons
  • Intervene in the discussions, challenge the presenters and animated discussions with the audience as moderated by the chairpersons
  • Attend session briefing (if applicable an invitation and instructions will be sent)

Special Sessions Instructions

Session Briefing

In order to comply with some sessions with specific content and technology requirements – Session briefings will be organised for some special sessions. Arrangements are confirmed in your agreement form.
If any doubt, please contact: 

Special Session Instructions

If you are involved in a special format session, please make sure to consult the session instructions shown in your 'Agreement form' which details specific information for the session, additional information will be communicated by email

Review your session instructions: Access your Agreement form  

If any doubt, please contact 

Video / Audio / Photos

The recording of video or audio during any session of ACNAP-EuroHeartCare Congress 2022 Congress is strictly prohibited. 

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting.  
Such an announcement must be made at the beginning of the presentation.

Faculty Facilities

Speaker Service Centre

A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations. Desk & plugs are also available in the lounge if you need to finalise your presentation before uploading.

Photo Booth: 

Upon arrival at the SSC, your badge will be scanned by the hostess

  • If you have uploaded your picture in your Profile you will be asked to give mandatory consents for its use (unless already done so in your Profile) 
  • If we have no picture in file for you, you will be directed to the Photo Booth, where a professional photo will be taken and if you wish, automatically added to your Profile

You will also have the option to take a new picture at the Photo booth

The Practice Stage: we have recreated a lecture room stage for you to test out the Chairperson Interface which you will use for the management of your session. 

Update Your Profile

In order to give you more visibility, please update your profile. Information will be available in connection with your presentation(s).

We recommend you access or re-access your Profile, as some mandatory consents have been added to allow us to display the information you shared.

You can do this at any time but doing so now will save you time onsite or during the online upload.
- update your profile

Spread the Word about #EuroHeartCare

A promotional toolkit with graphical elements is available to help on the promotion of ACNAP-EuroHeartCare Congress 2022 to your network.

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use Congress hashtag #EuroHeartCare
  • For tweets you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
  • Quote the speaker, or tag their Twitter profile
  • Double check spelling and grammar
  • If you have a concern/complain don’t use social media to raise it. Talk to a member of staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT)
  • Apply same ethics & etiquette you would in any other context