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Abstract and Clinical Case Presenter Guidelines

EuroCMR 2021

These guidelines are dedicated to the abstract and clinical case presenters. Specific guidelines for Faculty members (Chairpersons,Speakers and Discussants) have been sent directly by the scientific programme department.


These Guidelines are dedicated to abstract and case presenters.
Carefully check your agreement form confirming the type of presentation and consult the guidelines below to prepare your presentation accordingly.
We remind you that all presentations featured on EuroCMR 2021 will then be available on ESC 365 in their respective format.
We are committed to showcasing your presentation in the best possible light.
To that end, there are a few simple tips and tricks we can suggest to help you in delivering a successful digital presentation. Make your recorded presentation stand out.

IMPORTANT INFORMATION

All abstract and case Presenters must record the commentary related to their presentation slides/ePosters
Before you start the upload process, YOU FIRST NEED TO INSTALL THE DEDICATED APP using the following link:
http://services.y-congress.com/congress/presentation-recorder/install/?client=esc

How to prepare my presentation?

Please refer to your agreement form to see all the information related to the session type and format under which your research has been accepted.
Declaration of interest(s) is mandatory, but you do not have to insert it in your presentation (slides/ePoster). You will be required to disclose your potential conflict(s) of interest at the time of the submission of your agreement form. The information collected will then be automatically inserted by our service as 2nd slide of your presentation; or at the bottom of your ePoster. If no conflict(s) – please state NO Conflict to declare.
No need then to create your own DOI slide or to insert them when creating your ePoster.

My Slides 

Your presentation should remain short and should focus on the key results of your research. Your presentation timing must not exceed the presentation time indicated on your agreement form.
Your presentation slides must be prepared on 16/9 format and we highly recommend the use of the EuroCMR2021 slide template.

I am presenting in an Award session

Your presentation should remain short and should focus on the key results of your research. Your presentation timing must not exceed the presentation time indicated on your agreement form.
Your presentation slides must be prepared on 16/9 format and we highly recommend the use of the EuroCMR2021 slide template.

Presentation format to be available on-demand on the event platform

You need to prepare a 13 Slides PowerPoint Presentation (+the Title slide) and to have ready the corresponding 10 minutes commentary. This timing should be strictly respected.
At the time of the upload of your slides, you will record your commentary with an automated assistance service - You will have the option to use your webcam.
In addition, this Award Session will be organised as a recorded Online session – we will contact you with the date of the recording – for the online session, you will need to prepare 3 Summary slides to present to the Jury Members (who will have received in advance your full presentation) and you will have to answer to questions from them. You will be scored on the following criteria: Originality, Scientific Content, Presentation, and Answers to Questions (4 minutes).
Specific information is sent by email to the presenters to be featured in an Award Session.

I am presenting in an oral live abstract session

Your presentation should remain short and should focus on the key results of your research. Your presentation timing must not exceed the presentation time indicated on your agreement form.
Your presentation slides must be prepared on 16/9 format and we highly recommend the use of the EuroCMR2021 slide template.

Presentation format to be available on-demand on the event platform:

You need to prepare a 5 Slides PowerPoint Presentation (+ the Title slide) and to have ready the corresponding 6 minutes commentary. This timing should be strictly respected.
At the time of the upload of your slides, you will record your commentary with an automated assistance service. You will have the option to use your webcam.

Presentation format for the online Abstract session:

To increase the visibility of your research and give you the opportunity to interact with an expert in your topic you are invited to attend an online Abstract Session during the Live Event (see date and time in your agreement form). You’ll use the same supporting slides than the ones available on demand. You will have 3 minutes to present and a 3’ Q&A will follow with the assigned discussants and the audience. Detailed information related to the Online Session will be sent directly to the presenter upon submission of his/her Agreement form.

I am presenting in an oral clinical case session

Your presentation should remain short and should focus on the key points of your clinical case. Your presentation timing must not exceed the presentation time indicated on your agreement form.
Your presentation slides must be prepared on 16/9 format and we highly recommend the use of the EuroCMR2021 slide template.

Presentation format to be available on-demand on the event platform:

You need to prepare a 5 Slides PowerPoint Presentation (+ the Title slide) and to have ready the corresponding 6 minutes commentary. This timing should be strictly respected.
At the time of the upload of your slides, you will record your commentary with an automated assistance service. You will have the option to use your webcam.

Presentation format for the online Clinical Case session:  

To increase the visibility of your research and give you the opportunity to interact with an expert in your topic you are invited to attend an online Clinical case Session during the Live Event (see date and time in your agreement form). You’ll use the same supporting slides than the ones available on demand. You will have 5 minutes to present and a 2’ Q&A will follow with the assigned discussants and the audience. Detailed information related to the Online Session will be sent directly to the presenter upon submission of his/her Agreement form

Audiovisual guidelines for slide presentations

All presentations should be 16:9 format and have a 1280 x 720 minimum resolution.
In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:
• Your presentation must be prepared in PowerPoint version: type .pptx
• The preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
• Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
• Images: Make sure that inserted images have a minimum resolution of 300dpi.
• Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
• Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
• Check your presentation on a Windows-operated computer (preferably Win 10) before you upload it
Please consult the dedicated page on how to make your recorded presentation stand out.

I am presenting an ePoster

You need to prepare an ePoster (PDF) (your DOI will be automatically inserted by our service) and to have ready the corresponding 3 minutes commentary that you will record with an automated assistance service. This timing should be strictly respected.

Technical guidelines for your ePoster

Your abstract will be featured in an electronic poster format (ePoster).
Technical requirements and recommendations to optimize your ePoster display -
• 1 PDF page format
• Create your document on Powerpoint
• Orientation Landscape Layout 16 x 9
• Save it as a PDF file
Please note that the use of the official ESC logos is not allowed.
Declaration of interest is mandatory but does not need to be inserted when preparing your ePoster. At the time of the submission of the agreement form, you will be required to declare your potential conflict(s) of interest. The information will be automatically inserted by our service on your ePoster. If no conflicts, simply state - NO Conflict to declare
Suggestion - Important fields to include in your PDF layout:
• Title, author(s), address (at upper edge, across the width the whole poster)
• Purpose
• Methods
• Results
• Conclusions
The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.


Hint: To test your PDF before you upload it, print it for proofreading on paper (A4 size) and if it reads clearly from one meter then your electronic version will look fine.


• Animations - Avoid overlapping animated objects or serial animations. Only the final view/status will be visible
• Font types - Please use Times New Roman, Helvetica, Arial, Calibri, Verdana or Symbol.
The font size should be 14 points or bigger.
• Images and tables - at least 200 dpi for your images and tables. Good picture quality is essential. All graphs and tables must be embedded in your file. You must also avoid animated GIF files and respect the copyrights and personal anonymity of the pictures and tables. Do not insert or embed any videos in your file.
• Note for Apple Macintosh users - Please do not drag and drop to insert pictures into your file as graphs and images would not display properly.

How to upload my presentation slides/ePoster?

Online Upload Services will open shortly. 

IMPORTANT INFORMATION

All Presenters must record the commentary related to their Slides/ePoster - Before you start the upload process, YOU FIRST NEED TO INSTALL THE DEDICATED APP using the following link -
http://services.y-congress.com/congress/presentation-recorder/install/?client=esc

At the time of the upload of your presentation, you will be asked to proceed with a 3 key words selection to best classify your research.
You will also have the option to activate a messaging service to receive questions directly into your mailbox from the viewers.

My Presentation Slides 

Online Upload Services will open shortly. 
Your presentation slides must be prepared on 16/9 format and we highly recommend the use of the EuroCMR2021 slide template.
Once connected, you will see under the presentation title a link to upload.

• A step by step wizard will take you through the process
• SCIENTIFIC EXCHANGE INTERFACE - Our Online platform provides a messaging service to facilitate scientific exchange on the research. This feature will allow viewers to contact you (without seeing your email address) and ask questions pertaining to your presentation. If you wish to activate this functionality – Please give your agreement at the time of the upload.
• On the next screen, you will be asked this year to select 3 Keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365
• Then to the Upload of your Powerpoint, record your commentary and validate your presentation
• You will be first directed to your Speaker Profile to update your profile
o Option to upload a picture or to give your consents for use of the existing picture
o Option to provide or update Social Media information
• For each presentation uploaded you will receive a confirmation email with the status of your upload
• To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept

My ePoster -

Online Upload Services will open shortly. 
NB - AUDIO COMMENTS mandatory for ePosters – ePoster presenters will have to record a 3-minutes commentary related to their ePoster at the time of upload.


Once connected, you will see under the presentation title a link to upload.
• A step by step wizard will take you through the process
• SCIENTIFIC EXCHANGE INTERFACE - Our Online platform provides a messaging service to facilitate scientific exchange on the research. This feature will allow viewers to contact you (without seeing your email address) and ask questions pertaining to your ePoster. If you wish to activate this functionality – Please give your agreement at the time of the upload.
• On the next screen, you will be asked this year to select 3 Keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry) - These are important to accurately index your presentation to be referenced on ESC 365
• Then to the Upload of your PDF, record your commentary and validate your presentation
• You will be first directed to your Speaker Profile to update your profile
o Option to upload a picture or to give your consents for use of the existing picture
o Option to provide or update Social Media information
• For each presentation uploaded you will receive a confirmation email with the status of your upload
• To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept


Additional and Optional functions - ZOOM ZONES

While you are uploading your PDF file, you will see on the screen a notification that your poster is processing and that the next step is to select the interactive zones (these are the areas you will focus and zoom on during your e-Poster presentation)
- Close this confirmation window
- Return to the main screen and click on “select interactive zone”
- Use the « Add new zone » button to add interactive zones
- Repeat this step for every zone in your poster you will zoom on during your presentation
- Click on SAVE at the bottom of the screen to confirm and validate your selection
Back on the main screen, you can re-access your ePoster, view it and if you want to re-upload a different version use “Delete” and start again the process


IMPORTANT FOR YOUR ePOSTER PRESENTATION

Selecting Zoom Areas will allow you to make your ePoster Presentation more efficient and help you focus on the Key Areas you want to highlight during your ePoster Presentation.
Do not forget to select these during the upload process.


See more on the ZOOM function here.

ESC 365

It is important to remind the audience that the presentations given in the sessions will later be available on ESC 365.

Please make sure to update your speaker profile to be featured with your presentation(s).

Video / Audio / Photos 

The recording of video or audio from any presentation on the webpages of EuroCMR 2021 is strictly prohibited.
Restrictions on photography are at the sole discretion of the presenter and must be announced to the audience at the start of the presentation.