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Hotel policy for groups

Procedure for group requests for more than 10 rooms

ESC has developed this policy in close cooperation with the industry.

Group requests for the ESC Congress 2017 will be dealt with as follows :

  1. Companies will be dealt with following the Accrued Point System List, which represents the points gained from active participation of companies over the last 4 years. The assignment will start early October 2016 for companies with the highest points and from early December 2016 for all other companies that have requested rooms.
  2. Companies can either submit a request for rooms themselves or have a travel agent represent them. In the latter case, a travel agent needs a written confirmation from the company it represents, stating that it is acting on behalf of this company and that it is the only agent to do so, as well as confirming the number of rooms requested.
  3. A limited number of rooms have been blocked and support will be provided to those companies that have not managed to find suitable accommodation on the free market.
  4. There is no guarantee that requests for rooms can always be fulfilled in quantity or quality.