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Chairperson Guidelines

ESC Congress 2020

Invited faculty must accept their role via the online service as indicated in the invitation email

We thank you for your consideration of these guidelines and the requirements for special session format.

Features for Chairpersons

Chairperson Interface - A dedicated computer is installed in the lecture room at the Chairperson table and aims to enhance visibility on the ongoing session and assist in the management of the session as well as collect evaluation and comments at the end of the session - Test this service on the  Practice Stage, the hostess in the lecture room will be available to assist you to use the Chairperson Interface.

Session Introduction - An automated session presentation show is created to introduce the session to the audience. It includes presentation of the Chairpersons and information related to the session such as topic, track, and special features are being explained (voting / Ask a question)
Chairpersons will be asked to launch the introducation show via the Chairperson Interface at the start of the Session.

Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourages discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience

We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress


  • Must be available for the entire duration of the session
  • Moderate the session and organise discussions
  • Deliver concluding remarks
  • Lead session briefings (if applicable, an invitation and instructions will be sent)
  • In order to contact the speakers involved in your session contact the scientific programme department who will put you in contact with the faculty involved in your session
  • If you are chairing an Abstract Session, you can consult as of May (when abstracts results are available) the abstracts via your agreement form (click on the session title , then on "view" next to the abstract title) or via ESC365/Scientific Programme Online and the Mobile App as of 1 week before the congress
  • To view the presentations you can do so in the lecture room on the Chairperson Interface before the start of your session
  • Complete the evaluation at the end of the session on the Chairperson Interface

Chairpersons who moderate a Voting Interactive session: View the specific instructions

Discussant Guidelines

Discussant in a session

Please refer to your agreement form for confirmation of the presentation title, date, time of the session and specific instructions with regards to that session.

  • Must be available for the entire duration of the session
  • Sit on stage next to the chairpersons
  • Intervene in the discussions, challenge the presenters and animate discussions with the audience as moderated by the chairpersons
  • Attend session briefing (if applicable an invitation and instructions will be sent)

Special Sessions Instructions

Session Briefing

In order to comply with some sessions with specific content and technology requirements (Mobile App Voting functionality) – Session briefings will be organised for some special sessions.

The briefing room is located in Rehearsal Room in Speaker Service Centre.

This is the opportunity for chairpersons and discussants to familiarise themselves with the cases to be presented and coordinate the discussions which should ensue during the dedicated discussion time in the session. An email with instructions and schedule will be sent to the faculty involved in the session

Special Session Instructions

If you are involved in a special format session, please make sure to consult the session instructions shown in your 'Agreement form' which details specific information for the session, additional information will be communicated by email

Review your session instructions: Access your Agreement form

If any doubt, please contact us 

Mobile App Voting

If your session features VOTING functionality , the faculty have received instructions to include Question to the Audience in their presentation OR a specific question to the audience has been added to be launched by the Chairpersons or the Mobile App Moderator (Hot Line)

The Voting functionality will be explained to the audience in the Session Introduction show. Chairpersons should encourage the audience to participate in the votes and can participate themselves via their own mobile device.


Faculty Facilities

Speaker Service Centre

A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations. Desk & plugs are also available in the lounge if you need to finalise your presentation before uploading.

The Practice Stage: we have recreated a lecture room stage for you to test out the Chairperson Interface which you will use for the management of your session.

Photo Booth: 

Upon arrival at the SSC, your badge will be scanned by the hostess

  • If you have uploaded your picture in your Profile you will be asked to give mandatory consents for its use (unless already done so in your Profile) 
  • If we have no picture in file for you, you will be directed to the Photo Booth, where a professional photo will be taken and if you wish, automatically added to your Profile

You will also have the option to take a new picture at the Photo booth

Speaker Service Centre (SSC) Opening Hours

  • Friday 28 August - 14:00 - 19:00
  • Saturday 29 August - 07:30 - 19:00
  • Sunday 30 August - 07:00 - 19:00
  • Monday 31 August - 07:00 - 19:00
  • Tuesday 1 September - 07:00 – 19:00
  • Wednesday 2 September - 07:30 – 10:30


ESC 365 and Social Media

Update your Profile 

In order to give you more visibility, we propose that you update your Profile, your information will be available in connection with your presentation(s).

Please access or re-access your Profile, as some mandatory consents have been added to allow us to display the information you shared.

Doing so now, you will save time Onsite or at the time of Online Upload
You can do this at any time - update your Speaker Profile

ESC 365

It is important to remind the audience that the presentations given in the sessions will be available on ESC 365 within 2 hours of the session.
ESC 365 has been recently upgraded with an improved search functionality and features.

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

  • Use #ESCCongress
  • For tweets you deem pertinent for ESC to retweet, tag @escardio
  • Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
  • Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points etc
  • Quote the speaker, or tag their Twitter profile
  • Double check spelling and grammar
  • If you have a concern/complain don’t use social media to raise it. Talk to a member a staff. We are always at your service
  • Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view, or RT with comment (quote)
  • Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio during any session of ESC Congress is strictly prohibited.

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting. 
Such an announcement must be made at the beginning of the presentation.