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These Guidelines are dedicated to presenters in an abstract, case or pitch session.
New information available: Online Upload is now open
Slide presentations must be prepared on 16/9 format. We recommend the use of the ESC Congress 2019 together with World Congress of Cardiology Slide template (download below)
Carefully check your agreement form confirming the type of presentation and consult the guidelines below to prepare your presentation accordingly.
We remind you that all presentations given at the ESC Congress 2019 in Paris, when copyrights transferred to the ESC, will be available on ESC 365 in their respective formats in addition to the abstract text (slides & VOD for oral abstract presentations and ePoster for all poster formats)
The Online Upload Service is now open. All presentations must be uploaded via our Online service or at the Speaker Service CentrePresentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place - The Online Upload service will open on 22 August 2019 - More information will be available here closer to the time
We recommend that you use this service to upload your presentation(s) in advance. We also remind you to use a 16/9 slide format most preferably the ESC Congress 2019 together with World Congress of Cardiology Slide Template.
Once connected, you will see under the presentation title a link to upload.
IT IS MANDATORY that you INCLUDE a Declaration of Interest Slide as a 2nd Slide in your presentation, with your up to date potential conflicts of Interest, if no conflicts a slide saying NO Conflict to declare.
For each presentation uploaded you will receive a confirmation email with the status of your upload
To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be kept
Once uploaded, the presentations will be available in the lecture room for the session
Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the Congress, you can use this service.
Speaker Service Centre
Presenters can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.
The Practice Stage: we have recreated a lecture room stage for you to test out the functionalities available and the Presentation Management System at the lectern - Please note that the Presentation Management System available in the lecture room is now offering additional functionalities as Preview next slides, Timer, Notes. Come and test it.
Upon arrival at the SSC, your badge will be scanned by the hostess
You will also have the option to take a new picture at the Photo booth should you wish to update your picture
Speaker Service Centre (SSC) Opening Hours
We recommend that you should use the ESC Congress 2019 together with World Congress of Cardiology Slide Template for your presentation.
In order to give you more visibility, we propose that you update your Speaker Profile, your information will be available in connection with your presentation(s).
Please access or re-access your Speaker Profile, as some mandatory consents have been added to allow us to display the information you shared.
Doing so now, you will save time Onsite or at the time of Online Upload You can do this at any time - update your Speaker Profile
The presentation management screen for the presenter in the lecture room is now providing new options designed to enhance and facilitate your intervention on stage
The audience does not see the full eLectern view - ONLY the slide shown at the time on the main window of the eLectern is visible by the audience. We advise you to come and test the eLectern on the Practice Stage at the Speaker Service Centre.
We remind you that if you have granted the ESC Copyrights on your presentation, as indicated above it will be referenced on ESC 365. If you have not granted ESC Copyrights, you can change this by contacting us at email@example.com or do so at the speaker service centre by signing a copyright transfer statement.
Presentation and discussion allocated times will vary based on the session duration (90 or 70 minutes sessions)
Please refer to your agreement form to see the session type, format, and schedule in which your abstract has been accepted - It will also specify your presentation duration.
All presentations should be 16:9 format and have a 1280 x 720 minimum resolution.
They will be displayed from a PC with Windows 7 and PowerPoint 2016.
In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:
Restrictions - Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)
To the attention of MAC users - If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.
We remind you that all presentations given at ESC Congress 2019 in Paris will be recorded and available on ESC 365 (slides & VOD) * when copyrights transferred to the ESC
Each session features three abstracts and one or two lectures (depending on the session duration).Presenting the latest original findings in science in combination with expert lectures on the topics.Your presentation should not exceed the presentation time indicated on your agreement form. Each abstract presentation will be followed by questions-and-answers with the audience and the chairpersons.
Best research abstracts from the Young.
This session will feature 3 abstracts.
Each presenter will have 8 minutes for presentation followed by 5 minutes Q&A.
These sessions will be held in the Agora rooms located in the Poster Area.
Traditional oral abstract presentations.
Presentation times will vary depending on the session duration.
Each abstract presentation will be followed by a short Q&A discussion.
The abstract will be presented in one of the interactive rooms.
Your abstract presentation timing should not exceed 5 minutes to present key results of your research with a maximum 5 slides-no multiple builds -(Introduction slide (first slide) and DOI (2nd slides) are additional)This fast-paced presentation will be immediately followed by a 3 minutes questions-and-answers time with the audience, animated by the experts chairing the session. We do encourage the presenters and audience to continue the discussion after the session if required.
Abstracts presented are in competition for an ESC Award - Specific information is sent by email to the presenters
NB - Results will be announced at the Awards Ceremony on Monday 2 September at 18:00 - All finalists are required to attend.
The main objective of the session is to learn from challenging clinical case scenarios.The recommended format for the presentation of your case:Presentation times will vary according to the session duration. Please limit the number of slides accordingly.Each case presentation will be followed by a discussion. Suggested structure for presentation:• Introduction• Description of the clinical case (don't forget to include images and/or videos to better illustrate the clinical case)• Discussion (can include differential diagnosis, different treatment alternatives or brief review of the literature)• Conclusion and implications/lessons to clinical practice
Case presenters are welcome to add questions to the audience, as featured in the submission. In this case, please note voting will be by “show of hands” as we want to optimise audience engagement in this dedicated setting.
In the dedicated Digital Health Area - Technology and Innovation Pitch Presentations.
Presenters will have 6 minutes to pitch their solution and time will be dedicated to questions and answers led by expert moderators.
At the end of the session, the audience will be asked to vote for the best presentation.
Please check your agreement form for date and presentation times.
Your abstract will be presented as a Moderated Poster in an electronic poster format (ePoster).
The Moderated Poster station features a large screen on which your abstract will be presented in its electronic format (ePoster), as well as individual screens where it will be available for consultation during the entire poster session. Moderated Poster Presenters must be by the screens before the start of the session. Displaying their ePoster, in turns, on the large screen, presenters will summarise their research within 3 minutes and will then answers questions from chairpersons and audience.
In each session, Moderated Poster presenters will be in competition for a "Best Moderated Poster" Award. Each Moderated Poster session is chaired by two experts on the topic. The chairpersons will identify the best Moderated Poster at the end of the session. The awardees will receive a certificate.
Among the best-moderated poster winners, 9 will be selected by the Congress Programme Committee, as Overall winners, by topic category; and will receive free registration for ESC Congress 2020.
Recommendations and requirements to optimise your poster display on screen -
Please note that the use of the official ESC logo is not allowed.Declaration of interest (Mandatory).
SuggestionImportant fields to include in your PDF layout:
The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective
Hint: To test your PDF before you upload it, print it for proofreading on paper (A4 size) and if it reads clearly from one meter then your electronic version will look fine on our screens for your presentation
The Online Upload Services for Moderated Posters is now closed.
It is mandatory that you upload your e-Poster in advance in order to allow the technicians to validate the format of your file and ensure proper display on the screen.
As the online service is now closed, please come to the Poster Assistance Desk if you need to review or upload your poster
The upload is mandatory - No paper posters are accepted in the Moderated ePoster sessions.
New function this year - While you are uploading your PDF file, you will see on the screen a notification that your poster is processing and that the next step is to select the interactive zones (these are the areas you will focus and zoom on during your e-Poster presentation)- Close this confirmation window- Return to the main screen and click on “select interactive zone”- Use « Add new zone » button to add interactive zones- Repeat this step for every zone in your poster you will zoom on during your presentation- Click on SAVE at the bottom of the screen to confirm and validate your selectionBack on the main screen, you can re-access your ePoster, view it and if you want to re-upload a different version use “Delete” and start again the process
IMPORTANT FOR YOUR ePOSTER PRESENTATION - Selecting Zoom Areas will allow you to make your ePoster Presentation more efficient and help you focus on the Key Areas you want to highlight during your ePoster Presentation. Do not forget to select these during the upload process.
See more on this new function -
Abstracts selected for Poster Presentation must be presented as a paper visual display of the research
Please check your agreement form for
Important information: Please note the ESC cannot be held responsible for posters displayed or left in the Poster area or in the Congress centre. Posters must be collected after each session
The ESC proposes to use the service of Call4PostersTM poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.Competitive prices are available. Your poster will be waiting for you on-site – no need to worry about carrying it on the plane. Access the website here
The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.
The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.
The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.
Material for mounting your poster to the poster board will be supplied by the ESCPlease refer to the ESC staff in the poster area for further assistance.
In addition to your Paper Poster to be diplayed at the Congress, we highly recommend you to upload an electronic version to give more visibility to your research during and after the Congress. In order to do so, access your agreement form
The link to upload is available on your agreement form (once agreement form submitted).
It is important to remind the audience that the presentations given in the sessions will be available on ESC 365 within 2 hours of the session.ESC 365 has been recently upgraded with improved search functionality and features.Please make sure to update your speaker profile to be featured with your presentation(s)
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The recording of video or audio during any session of ESC Congress is strictly prohibited. It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting. Such an announcement must be made at the beginning of the presentation.
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