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Faculty guidelines - ESC Congress

Slide presentations must be prepared on 16/9 format 
We recommend the use of the ESC Congress Slide template (download below)

New information available:

Speakers - Online Upload is now open

Chairpersons - Consult the information on Chairpersons Interface



Upload your presentation

Online Upload

The Online Upload Service is now open and we recommend that you use the online service to upload your presentation(s) in advance.
To upload your presentation log in to your ESC Account on MyESC/My Agreements
full link : http://escol.escardio.org/MyESC/modules/congress/Agreement/default.aspx?eventID=607

Once connected, you will see under the presentation title a link to upload.

  • A step by step wizard will take you through the process
  • Please note that a Declaration Conflict of Interest Slide will be automatically inserted in your presentation, based on the related declaration you made on your agreement form. (you can edit /change this directly on your agreement form - Please note that the DOI info must be up to date for the time of presentation)
  • For each presentation uploaded you will receive a confirmation email with the status of your upload
  • To modify your upload, you can re-access the service and upload a corrected version, only the latest uploaded version will be considered
  • Once uploaded, the presentations will available in the lecture room for the session
  • If you have uploaded online and wish to review your presentation, you can do so at the Speaker Service Centre

Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can use this service.

NB - If you do not see a link to upload online, this means your presentation must be uploaded directly at the Speaker Service Centre. This is the case for all presentations which may include Mobile App Voting Questions to the audience in very specific sessions. Do not include such questions to the audience if you have not been specifically instructed to do so / if it is not indicated in your agreement form regarding the format of your presentation. 

Speaker Service Centre

Speakers can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.

At the Speaker Service Centre check in counter the hostess will scan your faculty badge and your picture will be taken. 

Upload stations will be available for immediate use, scan your badge at the desk to access your presentation upload service. 

Should you need technical assistance to upload your presentation, technicians will be available to assist you.

There is a dedicated area for Speakers uploading presentations with Question Slides for the Audience (no online upload possible)

A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations. Desk & plugs are also available in the lounge if you need to finalise your presentation before uploading.

New this year! The Practice Stage: we have recreated a lecture room stage for you to test out the functionalities available and the Presentation Management System at the lectern
Speaker Service Centre (SSC) Opening Hours

  • Friday 25 August - 14:00 - 19:00
  • Saturday 26 August - 07:30 - 19:00
  • Sunday 27 August - 07:00 - 19:00
  • Monday 28 August - 07:00 - 19:00
  • Tuesday 29 August - 07:00 – 19:00
  • Wednesday 30 August - 07:30 – 10:30

NB
Peak hours of operation in the SSC are during coffee breaks and lunch breaks.

You must upload your presentation a minimum of 3 hours before the session starts or the day before if the session is at 8:30. Presentations received after this deadline cannot be guaranteed audiovisual support. Once uploaded, the presentations will available in the lecture room.

Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.

New Feature! Chairperson Interface - A dedicated computer is installed in the lecture room at the Chairperson Table and aims to enhance your visibility on the ongoing session and assist you in the management of the session as well as collect your evaluation and comments at the end of the session - Learn more on the Chairperson Interface functionalities

New in the Speaker Service Centre - Practice Stage

You can at Speaker Service Centre test the Chairperson Interface on the demonstration computer on the Practice Stage, where we recreated the lecture room set up and feature the functionalities available.

We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress.

Chairpersons:

  • Must be available for the entire duration of the session
  • Moderate the session and organise discussions
  • Deliver concluding remarks
  • Lead session briefings (if applicable, an invitation and instructions will be sent)
  • In order to contact the speakers involved in your session contact the scientific programme department who will put you in contact with the faculty involved in your session.
  • To view the presentations you can do so in the lecture room on the Chairperson Interface before the start of your session.
  • Complete the evaluation at the end of the session on the Chairperson Interface.

Chairpersons who moderate a Mobile App Interactive session: View the specific instructions

Speaker Guidelines

Please refer to your agreement form for confirmation of the presentation title, date, time of presentation and specific instructions with regards to that session.

We remind you that you should use the ESC Congress Slide template for your presentation

Speakers:

  • Must be available for the entire duration of the session
  • Abstracts are not required for invited presentations
  • The length of your talk should not exceed the time allocated and may include discussion time – Please review your assigned timing on your agreement form.
  • Please take into consideration the Upload and Audiovisual guidelines below when preparing your presentation.
  • Some special sessions require a session briefing - If you are involved in one of these sessions or a Mobile App Interactive session, you will receive specific instructions to prepare your presentation and be asked to attend a session briefing.

You can contact the scientific programme department should you wish to consult with the session chairperson.

Discussant Guidelines

Discussant in a session

Please refer to your agreement form for confirmation of the presentation title, date, time of the session and specific instructions with regards to that session.

  • Must be available for the entire duration of the session
  • Sit on stage next to the chairpersons
  • Intervene in the discussions, challenge the presenters and animate discussions with the audience as moderated by the chairpersons
  • Attend session briefing (if applicable an invitation and instructions will be sent)

Session Briefing

In order to comply with some sessions with specific content and technology requirements (Mobile App Voting functionality) – Session briefings will be organised for some special sessions.

This is the opportunity for chairpersons and discussants to familiarise themselves with the cases to be presented and coordinate the discussions which should ensue during the dedicated discussion time in the session. An email with instructions and schedule will be sent to the faculty involved in the session

Session briefing area is located at the SSC - Speaker Service Centre

Please check in with the hostess who will assign you a workstation

A computer will be available to view the presentations and discuss the session programme - Chairpersons should lead the session briefing -

A technician is available in case some changes need to be made to the presentations

We kindly ask all speakers to make sure they upload their slides before the session briefing, so these can be available for review.

Speakers in Mobile App Interactive Sessions are asked to include questions for the audience (see below for guidelines), questions need to be reviewed during the rehearsal and faculty to learn how to launch the voting. A technician must validate upload.

Chairpersons must familiarise themselves with the Mobile App Interaction feature so it can be explained to the audience - A staff member is available during the session briefing to provide the information.

Hot Line Sessions Rehearsals

Rehearsals are organised for the Hot Line Sessions. Invitations will be sent accordingly. Please note that these rehearsals take place directly in the lecture room as the purpose of the rehearsal is to discuss the flow of the session and to coordinate the required staging and intervention of panel members on the trials discussion.

Special Sessions Instructions

If you are involved in one of the following type of session, please make sure to consult the session instructions shown in your 'Agreement form' which details specific information for the session and review the instructions which you will have received by email.

Review your session instructions: Access your Agreement form  

If any doubt, please contact scientific@escardio.org

Mobile App Voting 

Speakers invited to present in Mobile App Interactive sessions are asked to include "Question Slides" in their presentation.

A demonstration video will be played at the start of the session to inform the audience on the functionality.

Chairpersons should at the start of the session invite the audience to participate in the votes.

Specific instructions for Speakers

The sessions must contain a high level of interactivity with the audience and the material must be suitable for educational purposes.

  • Limit the number of questions, maximum 3 questions - Please keep in mind that it can take up to 3 minutes to "go through" a question
  • In order to keep the voting process fast and simple, we recommend that you construct your voting questions according to the following principles:
    • Keep the questions short and clear
    • Provide no more than 5 possible answers
    • Give the possible answers a letter from A to E
    • For a “yes /no” question, use the format “A = yes, B= no”
  • Prepare a slide with the question and multiple choice answers - This is the slide which must be shown at the speaker service centre - to be tagged with a "vote" button, which you will be asked to activate to launch the voting during the session.
  • Before launching the voting, please give sufficient time to the audience to get their device out on the correct page - You should give them an indication " get ready to vote, open you Mobile App" and then show the question slide.
  • To launch the voting, you need to click on the "vote" button which will be added to your slide by the technician - The audience then has 20 seconds to cast a vote.
  • After the question is asked, results of the vote will be shown on the screen - This is generated automatically by the system.
  • You can choose to have a slide showing the solution and explanation, to be displayed after the results are shown

You can test the functionality during the session briefing at the Speaker Service Centre and on the Practice Stage

Audiovisual Guidelines

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

Please use the official slide set for your powerpoint presentation

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx - for optimal rendering please use the official slide set template
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that the inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations must be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it 

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

To the attention of MAC users

If your presentation is on a Mac computer, we recommend you ONLY provide a Windows compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us