In order to bring you the best possible user experience, this site uses Javascript. If you are seeing this message, it is likely that the Javascript option in your browser is disabled. For optimal viewing of this site, please ensure that Javascript is enabled for your browser.
Did you know that your browser is out of date? To get the best experience using our website we recommend that you upgrade to a newer version. Learn more.

Registration conditions

EHRA Congress


 
This content refers to the previous congress. It is only here for reference purposes.

EHRA 2019 is only accessible to healthcare professionals, associated press and other stakeholders in the science, management and prevention of cardiovascular disease.
By registering, you accept that non-healthcare professionals, including children, will not be able to access the Congress area.
By registering you fully accept all registration’s conditions as further detailed:

Payment and General Conditions

All registration fees are quoted in Euro (€) and include 23% Portuguese VAT. Payment in any other currency will not be accepted.

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process.
Any modification on VAT number or address, requested after the issuing of the invoice, will result in an administrative fee of € 85.

Registration fees are based on the date of receipt of the registration request. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +1), on the relevant registration deadline date, otherwise, the higher registration fee will be applied.

Registrations will be acknowledged by email upon receipt of payment and a valid personal postal and email address. Incomplete addresses or agency addresses will not be accepted and will result in the cancellation of the registration.

You can update your postal address here 

Registration of EHRA Members by a third party and groups

Registration of the above mentioned members can be done through third party or group in “My ESC” following the below conditions:

  1. The ESC will not provide any information about delegate’s membership status and it is the responsibility of the person making the registration to provide the ESC ID and member status* of their delegates if they wish to register that delegate at the reduced fee. Care should be taken to ensure that the delegate has renewed their membership for the 2018 year.
  2. In case the selected fee does not match the delegate’s membership status at the time of registration, the ESC registration team will change the registration to a standard fee and claim the difference between a membership and the standard fee.
  3. The standard fee selected at the time of registration cannot be changed to a member fee* at a later stage.

* EHRA Members Ivory, Silver, Gold

Payment of fees

Payment by Credit card (Visa, Mastercard or American Express) can be made through the online services on our secured server. For security reasons, under no circumstances should credit card details be sent by email or fax.

In case of additional payments for extra orders or adjustments, a secured payment link will be sent by email.

Payment by bank transfer or cheque are accepted up to the late fee deadline of 21 January 2019.

Cash payment in Euros will be accepted on-site in Lisbon.

Cancellation or Alteration

Any cancellation or alteration of your registration must be notified in writing and will be subject to the following conditions:

Cancellation

  • Until 18 February 2019: refund of fee minus 30% administrative charge.
  • From 19 February 2019: no refund.

Please note that any refund will be processed after the Congress.

Name Changes

Name change will only be possible for standard fee registrations.

  • Until 18 February 2019: name changes will be charged € 110
  • From 19 February 2019: no name changes will be accepted.

Miscellaneous

Should a delegate not attend the Congress, for whatever reason, no further claims for reimbursement or waiving of fees can be made.

Modification of the programme 

The ESC reserves the right to modify the Congress programme at any time, which is published as an indication only and subject to change.

Liability Disclaimer

No right to further claims or waiving of fees will be possible should the ESC be obliged to alter the programme of the Congress.

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, the European Society of Cardiology (ESC) shall be entitled to cancel or modify the dates of the event. Delegates shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

All delegates are urged to take personal travel insurance.

The European Society of Cardiology (ESC) will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatsoever, unless there has been a fault, intent or deliberate recklessness on the part of European Society of Cardiology (ESC).

The European Society of Cardiology (ESC) shall not be held responsible in the event of poisoning or food intoxication during the Event.

Data Privacy Statement

The information collected during registration is subject to data processing to process your purchase and manage the congress and related social event as well as ensure you get an invoice, congress badge, invitation letter, CME points and certificate of attendance.

Without this information, we will be unable to properly process your registration.

The recipients of the data are ESC Staff managing the registration process. The data collected will be kept for a maximum of 5 years after your last transaction or activity with us after which time your My ESC account will be closed and financial transactions will be kept for a maximum of 10 years for legal accounting purposes.

Please be aware that during the congress you will be scanned daily at the entrance of the congress for security reasons.  Furthermore when presenting your badge for scanning on an exhibition stand or during industry supported sessions during the event the following personal data can be retrieved by the corresponding exhibitor or industry: first name(s), last name(s), address, telephone, fax, email, and profile information.

In addition, please note that if you login to the ESC Congresses app to manage your programme, the following data will be transferred to the app supplier: first name(s), last name(s), ESC ID, and membership status.

During the Congress, attendees may be photographed and videotaped by ESC or its partners capturing the event. Some of these photographs or videos may be displayed by the ESC or its partners in future publications or materials connected with the event as well as social media.  If you do not wish for your image to be displayed by the ESC, please go to the information desk or one of the registration desks onsite during the congress to have a specific sticker added to your badge. Without contradictory instructions from your side, you hereby grant the European Society of Cardiology (ESC), the irrevocable rights to record and use free of charge, on a worldwide basis and for the entire duration of protection of the rights thereto, on any and all supports or forms of media, your image, voice, name, photographs, and video on which you appear for purposes related to Scientific, Educational or Promotional Purposes. You hereby release, waive and discharge the European Society of Cardiology (ESC), its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.

In accordance with the section 2 of the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from ESC, access to and rectification or erasure of your personal data or restriction of processing concerning your data or to object to processing as well as the right to data portability.

For such, please contact (together with a proof of identity) :

Data Privacy
European Society of Cardiology

CS 80179 BIOT
Les Templiers
2035 Route des Colles
06903 SOPHIA ANTIPOLIS, France

or email dataprivacy@escardio.org

You have the right to lodge a complaint with a supervisory authority, and for information, ESC has appointed a Data Protection Officer that you can reach at dpo@escardio.org.

Miscellaneous

By registering, you also accept to respect the following directives on-site:

  • Smoking will not be permitted in the Congress Centre. Any fines for infringements of this ban shall be borne by you.
  • You will not bring inside the Congress Centre or its surroundings any easily flammable or explosive substances, gases or hazardous substances (including chemical pesticides and insecticides) or foul-smelling substances or radioactive sources.
  • You will comply with the safety and security measures put in place within the Congress Centre and surroundings.
  • You commit to not causing any nuisance or inconvenience during the Event.

Applicable Law and Litigation

These Terms and Conditions shall be governed and interpreted in accordance with French law without regard to any conflicts of laws principles thereof that would require the application of the law of any other jurisdiction.

Any disputes arising in relation hereto shall be submitted to the exclusive jurisdiction of the French Tribunal de Grande Instance located in Grasse, France.

 

Contact Details

For further information, please contact the ESC Registration Department with the Contact Us form.

Tel. +33 (0)4 92 94 76 12 - Fax. +33 (0) 4 92 94 76 10