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Registration conditions

EHRA Congress


 
This content refers to the previous congress. It is only here for reference purposes.

EHRA 2018 is only accessible to certified healthcare professionals, associated press, industry representatives and other stakeholders in the science, management and prevention of cardiovascular disease.

By registering, you accept that non-healthcare professionals, including children, will not be able to access the congress area.

By registering you fully accept all registration’s conditions as further detailed.

Payment and General Conditions

All registration fees are quoted in Euro (€) and include 21% Spanish VAT. Payment in any other currency will not be accepted.

Invoices with an address in the European Union must be provided with a VAT Number. The invoicing address and VAT number can be set up during the registration process.

Any modification on VAT number or address, requested after the issuing of the invoice, will result in an administrative fee of € 85.

Registration fees are based on the date of receipt. The prices indicated are only applicable if BOTH registration form/request AND payment are received before the registration deadlines, otherwise, the higher registration fee will be applied.

Registrations will be acknowledged by email upon receipt of payment and a valid personal address. Incomplete addresses or company addresses will not be accepted and will result in the cancellation of the registration.

You may update your address here

Payment of Fees

Payment of fees can be made in Euro by credit card, bank transfer (until the Late fee deadline) or cheque. Payment by cash in Euros will be accepted on-site in Vienna.

Cancellation or Alteration

Any cancellation or alteration of your registration must be notified in writing and will be subject to the following conditions:

Cancellation

  • Until 19 February 2018: refund of fee minus 25% administrative charge.
  • From 19 February 2018: no refund.

Name Change

  • Until 19 February 2018: name changes will be charged €60.
  • From 19 February 2018: no name changes will be accepted.

Miscellaneous

No-shows at the congress will be charged the full fee. A fixed price of € 60 will be charged for the replacement of lost badges.

Refunds will be processed after the congress.

Liability Disclaimer

The above terms apply to all registration cancellations.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement or waiving of fees can be made.

Similarly no right to further claims or waiving of fees will arise should the ESC be obliged to alter the programming of congress proceedings.

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, the European Society of Cardiology (ESC) shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

All delegates are urged to take personal travel insurance.

The European Society of Cardiology (ESC) will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of European Society of Cardiology (ESC).

The European Society of Cardiology (ESC) shall not be held responsible in the event of poisoning or food intoxication during the Event.

Data Privacy Statement

The information collected during registration is subject to data processing to process your purchase and manage the congress and related social event as well as ensure you get an invoice, congress badge, invitation letter, CME points and certificate of attendance.

Without this information, we will be unable to properly process your registration.

The recipients of the data are ESC Staff managing the registration process. The data collected will be kept for a maximum of 5 years after your last transaction or activity with us after which time your My ESC account will be closed and financial transactions will be kept for a maximum of 10 years for legal accounting purposes.

Please be aware that during the congress you will be scanned daily at the entrance of the congress for security reasons.  Furthermore when presenting your badge for scanning on an exhibition stand or during industry supported sessions during the event the following personal data can be retrieved by the corresponding exhibitor or industry: first name(s), last name(s), address, telephone, fax, email, and profile information.

In addition, please note that if you login to the ESC Congresses app to manage your programme, the following data will be transferred to the app supplier: first name(s), last name(s), ESC ID, and membership status.

During the Congress, attendees may be photographed and videotaped by ESC or its partners capturing the event. Some of these photographs or videos may be displayed by the ESC or its partners in future publications or materials connected with the event as well as social media. If you do not wish for your image to be displayed by the ESC, please go to the information desk or one of the registration desks onsite during the congress to have a specific sticker added to your badge. Without contradictory instructions from your side, you hereby grant the European Society of Cardiology (ESC), the irrevocable rights to record and use free of charge, on a worldwide basis and for the entire duration of protection of the rights thereto, on any and all supports or forms of media, your image, voice, name, photographs, and video on which you appear for purposes related to Scientific, Educational or Promotional Purposes. You hereby release, waive and discharge the European Society of Cardiology (ESC), its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.

In accordance with the section 2 of the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from ESC, access to and rectification or erasure of your personal data or restriction of processing concerning your data or to object to processing as well as the right to data portability.

For such, please contact (together with a proof of identity) :

Data Privacy
European Society of Cardiology
Les Templiers
2035 Route des Colles
06903 SOPHIA ANTIPOLIS, France

or email dataprivacy@escardio.org

You have the right to lodge a complaint with a supervisory authority, and for information, ESC has appointed a Data Protection Officer that you can reach at dpo@escardio.org.

Miscellaneous

By registering, you accept as well to respect on site the following instructions:

  • Smoking will not be permitted in the Congress Centre. Any fines for infringements of this ban shall be borne by you.
  • You will not bring inside the Congress Centre or its surroundings any easily flammable or explosive substances, gases or hazardous substances (including chemical pesticides and insecticides) or foul-smelling substances or radioactive sources.
  • You will comply with the safety and security measures put in place within the Congress Centre and surroundings.
  • You commit to not causing any nuisance or inconvenience during the Event.

Contact Details

For further information, please contact the ESC Registration Department with the Contact Us form.

Tel. +33 (0)4 92 94 76 12 - Fax. +33 (0) 4 92 94 76 10