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Group registration conditions

ESC Congresses

The Group Registration service enables you to register your delegates as a Group.

The group registration service is available through the ESC website for companies or agencies to manage a group registration.

It is reminded that article L. 313-6-2 of the French Penal Code states that: “The act of selling, offering to sell (…) or providing the means for sale or assignment of access cards to a sporting, cultural or commercial event (…), in a usual way without the authorization of the organizer (…) of this event (…), is punishable by a fine of €15,000. The penalty is a fine of €30 000 for repeat offenses.
For the purposes of the first paragraph, access cards are considered as all access tickets, documents, messages or codes, whatever the form or medium, giving evidence that the right to attend the event has been granted by the organizer (…).”

In such an event, the ESC reserves the right to cancel the corresponding registration(s) and to take legal action, without prejudice to any other civil or criminal action that may be brought.

By registering you fully accept all registration’s conditions as further detailed:

In addition to the General Registration Conditions, which can be found on the registration webpage of the ESC Congress:

Registrations should be made through one contact person responsible for managing the group.

• To register as a group a minimum of 10 delegates is required
• New Registrations, name changes and cancellations can only be submitted by the     group contact through "My ESC" group account.
• Group registrations sent by post, fax or E-mail will not be accepted
• All groups from an EU country should provide a VAT number


A personal postal address (home or business) and email address for each delegate must be provided. Registrations made with an invalid postal address (agency or general) will not be accepted. If the valid address is submitted at a later stage, the fee corresponding to the period when we receive this information will apply.
Valid information (personal postal and email addresses ) is not only important for the ESC but also for:
• Your attendees, so they receive ESC related important information and updates
• The exhibiting companies, so they retrieve usable and accurate delegate data from badge readers during the Congress.


A customised invitation letter for visa application purposes will be available for each registered delegate in the group.
This invitation is intended to help delegates with a visa application; and does not bind the ESC to provide financial support.

Registrations submission

Pre-registration is divided into two distinct periods: Early and Late.

The Early Fee:

Registrations made during the Early Fee period can be amended and cancelled without charge until the Early Fee deadline.

The Late Fee:

Registrations made during the Late Fee period can be amended and cancelled without charge until the Late Fee deadline.

Registrations made during the Early Fee period can be amended and cancelled during the Late Fee period and incur the following charges:

  • Cancellations - 25% administrative fee charge.
  • Name changes to incur a congress specific fee (details are available in the Individual Registration Conditions on the web pages of the relevant congress). Please note each registration can only be name changed once.

After the Late Fee deadline:

Registrations made during the Early and Late Fee period can no longer be cancelled or name changed.
New registrations should be made on-site at the congress. 

Duplicate registrations  

It is the Group Contact’s responsibility to ensure that each delegate is only registered once. Where any duplicate is identified it can be cancelled without charge but cannot be name changed. The group contact must inform the Registration department before congress starting date. Any duplicate badges given before or during the congress will not be refunded.


Please note that the deadlines refer to the date by which both the registration and full payment must be received.

Payment by Credit card (Visa, Mastercard or American Express) can be made through the online services on our secured server.

For security reasons, under no circumstances should credit card details be sent by email or fax.

Credit card payments above 5 000 € will incur the following surcharge:
American Express: 2,65 %
Visa or Mastercard: 0,80 %

In case of additional payments for extra orders or adjustments, a secured payment link will be sent by email.

Payment by bank transfer or cheque are accepted until the late fee deadline of 31 October.

The Group Registration Number should be used as the reference for any bank transfer and correspondence.

Requests for reimbursements should be sent in writing. Please note that any refund will be processed after the Congress.

Certificate of attendance 

All delegates attending the congress are entitled to a Certificate of Attendance (including CME credits where applicable). This can be printed onsite in the final days of the congress on presentation of the congress badge at the Registration desk.

The certificates will only be provided to each individual delegate – printing certificates for an entire group is not possible.


It is important that the persons you register for the Congress are advised of their rights in connection with personal data privacy. Please ensure that each delegate is made aware that of the Data Privacy Statement in the General Conditions.


For further information,
please contact the ESC Registration Department at
Tel: +33 (0) 4 92 94 76 12 - Fax: +33 (0) 4 92 94 76 10