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Presenter guidelines



The Online Upload Service is now open and we recommend that you upload your Oral Abstract or Clinical Case presentation(s) in advance.
UPLOAD MY PRESENTATION

Declaration of Interest

The Congress Committee requests, abstract presenters to disclose a potential conflict of interests related to the Abstract presentation on the first slide of the presentation for oral Abstract presenters or at the bottom of the poster for poster presenters. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship, etc.

The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is an ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

Technical Information for Oral Presentation

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

We do advise you to use the official powerpoint template for your presentation: ICNC2017 Powerpoint template
In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx.
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).  Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats.To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as a .pptx file.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Uploading your oral presentation

Online Upload

Please note that the Online Upload Service is MANDATORY for Abstract presenters.

This service is now open until 9 May 2017 and we recommend that you upload your presentation(s) in advance. You can use our Online Upload service at any time even during the congress.

Presenters: to upload your oral abstract presentation or eposter - login to your ESC Account on My ESC/My Abstracts

Once connected, you will see under the presentation title a link to upload.

  • A step by step wizard will take you through the process.
  • For each presentation uploaded you will receive a confirmation email with the status of your upload.
  • Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can still use this service.
    We do advise you to use the official powerpoint template for your presentation at the congress: ICNC2017 Powerpoint template 

Speaker Service Centre (SSC)

At the Speaker Service Centre Upload stations will be available for immediate use, scan your badge at the desk to access your presentation upload service.

Should you need technical assistance to upload your presentation, technicians will be available to assist you.
Desk & plugs are also available in the lounge if you need to work on your presentation before uploading.

Speaker Service Centre (SSC) Opening Hours
Date Opening time Closing time
Saturday 6 May 15:00 18:00
Sunday 7 May 07:30 18:00
Monday 8 May 07:30 18:00
Tuesday 9 May 07:30 12:30

In the lecture room

Your presentation uploaded online will be directly sent to the lecture room.

From the lectern, your presentation title will appear on the screen. You will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).

Restrictions

  • Personal laptop computers can't be connected to the projectors in lecture rooms.
  • Presentations can't be loaded directly in on the computer in the lecture rooms.

ORAL sessions Presentation GUIDELINES

Please note that the Online Upload Service is MANDATORY for Abstract presenters.

Young Investigator Award Session

Your abstract has been chosen for its outstanding quality and will be presented in one of the Young Investigator Award Sessions. Seven oral presentations will be held during the session.

Each presenter has 15 minutes to present the research. Your powerpoint presentation should not exceed 10 minutes to allow for 5 minutes question-and-answer period with the Chairpersons and the Audience.

Sessions will be chaired by senior faculty members and presentations evaluated by a panel of renowned judges who will determine the winner. The winner will receive a Diploma.

All finalists will benefit from a free registration to ICNC 2017.

Conditions

To present your abstract in the Young Investigators Awards (YIA) sessions, you must be 38 years old or less.

Your abstract(s) must be submitted under the option “Young Investigator Award (YIA)" best scored and accepted for presentation at ICNC2017

Best young oral abstract session

An oral session dedicated to best-scored abstracts!

This session present the best abstracts submitted by the young under 35 years old, during the coffee break.

45 mn session of 3 presentations. Please note that you have 10 mn to present followed by 5 mn Q&A by a panel of experts after each presentation. The panel of experts will judge and determine the winner who will receive a Diploma.

All finalists will benefit from a free registration to ICNC 2017.

Conditions

Your abstract(s) must be submitted under the option “NO OPTION” and accepted for presentation at ICNC2017

Oral Abstract session

You will be presenting your abstract in a lecture room with the support of a powerpoint presentation.

Please note that you have a maximum of 12 minutes to present and answer questions from the audience. We recommend you limit your presentation time to 9 minutes as this fast-paced presentation will be immediately followed by a 3 minutes questions-and-answers time with the audience, animated by the experts chairing the session.

Please refer to your agreement form for the date and time of your session. 

ORAL Clinical case session

What is a clinical case learning session?

Young clinicians will present their cases and experts will be asked to moderate the sessions, facilitate interaction with the audience, prompt discussions, challenge the presenters and the audience.

The main objective of the session is to learn from challenging clinical case scenarios.

Recommended format for the presentation of your case
  • Time duration: 4 minutes presentation plus 2 minutes discussion (please limit the number of slides accordingly)
  • Suggested structure for presentation:
    • Introduction
    • Description of the clinical case (don't forget to include images and/or videos to better illustrate the clinical case)
    • Discussion (can include differential diagnosis, different treatment alternatives or brief review of the literature)
    • Conclusion and implications/lessons to clinical practice.

Moderated Poster Presentation guidelines

General information

  • Your poster will be discussed in a specific area during the Poster Moderated session chaired by two moderators. The session will start with moderators viewing each of the posters, presenters then briefly summarise their poster to the audience and moderators. A question-and-answer period follows each presentation.
  • We remind you that:
    • If you have more than one abstract selected in a session, we request that you consider a co-authors to give the second presentation.
    • The abstract presenter is requested to stay in the area for the entire session.

Set up / Presentation / Removal of your poster:

On Sunday 7 May & Monday 8 May - Morning Moderated Poster Session

The poster will be on display between 08:30 and 12:30

08:00-08:30 Set up your poster

10:00-11:00- Poster presentation - presenter must be available by the poster during the morning coffee break in order to discuss the research with the audience and the Moderators.

12:30 - Remove your poster

On Sunday 7 May & Monday 8 May - Afternoon Moderated Poster Session

The poster will be on display between 14:00 and 18:00

13:30-14:00 Set up your poster

15:30-16:30- Poster presentation - presenter must be available by the poster during the afternoon coffee break in order to discuss the research with the audience and the Moderators.

18:00 - Remove your poster

On Tuesday 9 May - Morning Moderated Poster Session

The poster will be on display between 08:30 and 12:30

08:00-08:30 Set up your poster

10:00-11:00- Poster presentation - presenter must be available by the poster during the morning coffee break in order to discuss the research with the audience and the Moderators.

12:30 - Remove your poster

Poster Presentation GUIDELINES

General Information

Your abstract will be presented during in a Poster Format during one of the following Poster Session below. Consult your presentation agreement form for assigned presentation date and time.

Set up / Presentation / Removal of your poster

On Sunday 7 May & Monday 8 May Poster Sessions

The poster will be on display between 08:30 and 18:00

08:00-08:30 Set up your poster

10:00-11:00 and 15:30-16:30- Poster viewing - presenter must be available by the poster during each coffee breaks in order to discuss the research with the audience

18:00 - Remove your poster

On Tuesday 9 May Poster Session

The poster will be on display between 08:30 and 12:30

08:00-08:30 Set up your poster

10:00-11:00 - Poster viewing - presenter must be available by the poster during the coffee break in order to discuss the research with the audience

12:30 - Remove your poster

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to indicate the location of your assigned board.

For information onsite, presentation certificate etc... please refer to the ESC staff in the poster area for further assistance.

Technical information for your Poster

Dimensions of your poster

Maximum dimensions for the poster are LANDSCAPE - 145cm wide / 100cm high
Please note these dimensions and keep for when you prepare your poster

Posters on several sheets are not advised

Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos.

Call4Posters®

ESC proposes to use the service of Call4Posters® poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk. Competitive prices available.
Your poster will be waiting for you onsite –no need to worry about carrying it on the plane.
To start submitting your poster for printing, please go to: Call4Posters

Suggestion

Abstracts
  • Title, author(s), address (at upper edge, across the width of whole poster) and declaration of interest.
  • Purpose
  • Methods
  • Results
  • Conclusions
Clinical Cases
  • Introduction and description of your patient including presenting condition, co-morbidities, psychological and social factors
  • Identification of the problem, procedures, techniques and patient management (using a holistic approach)
  • Questions, problems or possible differential diagnosis
  • Conclusions and implications for clinical practice

The title should be emphasized by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Material for mounting your poster to the poster board will be supplied by the ESC.

Important information

Material to fix your poster to the poster board will be supplied by the ESC. Please refer to the ESC staff in the poster area for further assistance.

Please note the ESC cannot be held responsible for Posters displayed or left in the Poster area or in the Congress Centre. Posters must be collected after each session.

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to mark the location of your assigned board.

For information onsite, presentation certificate etc. please see the Poster Assistance Desk.

e-Poster upload

The presenters are invited to submit their posters electronically once the agreement form has been submitted.
To upload your e-Poster : log in to your Account on "My ESC/My Abstracts"