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Faculty guidelines

The section “Faculty Guidelines" below is dedicated to Chairperson & Speaker giving a lecture

The Online Upload Service is now open and we recommend that you upload your presentation(s) in advance.

Declaration of Interest

The Congress Committee requests speakers, judges and chairpersons to disclose potential conflict of interests regarding the topics of the presentations during the introduction of the session for chairpersons or on the first slide of the presentation for speakers. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation. A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship, etc.

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is an ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

Speakers are requested to declare interest regarding their current presentation on their first slide.

Chairpersons/Panellists/Judges are requested to declare interest regarding the topics of the presentations during the session on their first slide (if applicable) or orally at the beginning of the session.

Chairperson Guidelines

Chairpersons should ensure the smooth progress of the session, time management and additionally encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience. We recommend that all chairpersons liaise with the speakers presenting in their session as early as possible preferably prior to the congress. In order to contact the speakers involved in your session please contact the Scientific Programme Department of the ESC Congress Division who will put you in contact with the team involved in your session.

Speaker Guidelines

General Information:

  • Your presentation is confirmed on your agreement form and via the reminders sent by the Scientific Programme Department.
  • Timing allotted to your presentation includes the time you need to allow for questions from chairpersons and the audience as we strongly encourage the interaction in our scientific sessions.
  • Your Declaration of interest will either be automatically inserted when you upload your presentation or you can choose to insert your own slide.
  • Speakers are required to prepare a presentation to be displayed in the lecture room - See below the instructions to assist you in your preparation. We also advise you to use the ICNC2017 Powerpoint template

Technical Information for Oral Presentations

All presentations should be 16:9 formatted and have a 1366 x 768 minimum resolution.

They will be displayed from a PC with Windows 7 or 10 and PowerPoint 2013.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).
  • Video: MPG, WMV, MOV or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations should be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2010/2013).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it.

Uploading your presentation

Online Upload

This service is now open until 9 May 2017 and we recommend that you upload your presentation(s) in advance.

You can use our Online Upload service at any time even during the congress.

Speakers: to upload your presentation log in to your ESC Account on My ESC/My Agreements
Direct link: (

  • Once connected, you will see under the presentation title a link to upload.
  • A step by step wizard will take you through the process.
  • For each presentation uploaded you will receive a confirmation email with the status of your upload.
  • Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can still use this service.

We do advise you to use the official ICNC2017 Powerpoint template for your presentation.

Speaker Service Centre (SSC)

At the Speaker Service Centre Upload stations will be available for immediate use, scan your badge at the desk to access your presentation upload service.

Should you need technical assistance to upload your presentation, technicians will be available to assist you.
Desk & plugs are also available in the lounge if you need to work on your presentation before uploading.

Speaker Service Centre (SSC) Opening Hours 


Opening hour

Closing hour

Saturday 6 May



Sunday 7 May



Monday 8 May



Tuesday 9 May



  • You must upload your presentation a minimum of 3 hours before the session starts or the day before if the session is at 8:30 Presentations received after this deadline cannot be guaranteed audiovisual support.
  • Once uploaded, the presentations will available in the lecture room.
  • Upload the template we advise you to use for your presentations.

In the lecture room

  • From the lectern, your presentation title will appear on the screen. You will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).


  • Personal laptop computers can't be connected to the projectors in lecture rooms.
  • Presentations can't be loaded directly in on the computer in the lecture rooms.