In order to bring you the best possible user experience, this site uses Javascript. If you are seeing this message, it is likely that the Javascript option in your browser is disabled. For optimal viewing of this site, please ensure that Javascript is enabled for your browser.
Did you know that your browser is out of date? To get the best experience using our website we recommend that you upgrade to a newer version. Learn more.

Faculty guidelines

Heart Failure Congress

Online Upload

The online upload service is now open.

We recommend that you upload your presentation(s) in advance. You can use our Online Upload service at any time even during the congress.

Please use the Official Heart Failure Template

Upload your presentation now

Declaration of interest

The Congress Committee requests speakers, judges and chairpersons to disclose potential conflict of interests regarding the topics of the presentations during the introduction of the session for chairpersons or on the first slide of the presentation for speakers. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation. A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship, etc.

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is an ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

Speakers are requested to declare interest regarding their current presentation on their first slide.

Chairpersons/Panellists/Judges are requested to declare interest regarding the topics of the presentations during the session on their first slide (if applicable) or orally at the beginning of the session.

Chairperson Guidelines

Chairpersons should ensure the smooth progress of the session, time management and additionally encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience. We recommend that all chairpersons liaise with the speakers presenting in their session as early as possible preferably prior to the congress. In order to contact the speakers involved in your session please contact the Scientific Programme Department of the ESC Congress Division who will put you in contact with the team involved in your session.

Chairperson Interface functionalities

During the session you will have access to the Chairperson Interface on your screen - This will enable you to keep timing in the session, evaluate the presentations and the overall session. 

View the Chairperson Interface functionalities here

Speaker Guidelines

General Information:

  • Your presentation is confirmed on your agreement form and via the reminders sent by the Scientific Programme Department.
  • Timing alloted to your presentation, includes time you need to allow for questions from chairpersons and the audience as we strongly encourage the interaction in our scientific sessions.
  • Your Declaration of interest will either be automatically inserted when you upload your presentation or you can choose to insert your own slide.
  • Speakers are required to prepare a presentation to be displayed in the lecture room - See below the instructions to assist you in your preparation. 

Technical Information for Oral Presentations

All presentations should be 16:9 formated and have a 1280 x 720 minimun resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats.To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Please use the Official Heart Failure Template

Speaker Service Centre

At the Speaker Service Centre, Upload stations will be available for immediate use, scan your badge at the desk to access your presentation upload service.

Should you need technical assistance to upload your presentation, technicians will be available to assist you.

Desk & plugs are also available in the lounge if you need to work on your presentation before uploading.

Speaker Service Centre (SSC) Opening Hours


Opening time

Closing time

Friday 25 May



Saturday 26 May



Sunday 27 May



Monday 28 May



Tuesday 29 May




  • You must upload your presentation a minimum of 3 hours before the session starts or the day before if the session is at 8:30 Presentations received after this deadline cannot be guaranteed audiovisual support.
  • Once uploaded, the presentations will available in the lecture room.

In the lecture room

  • From the lectern, your presentation title will appear on the screen. You will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).


  • Personal laptop computers can't be connected to the projectors in lecture rooms.
  • Presentations can't be loaded directly in on the computer in the lecture rooms.

Mobile App voting slides

Speakers invited to present in Mobile App Interactive sessions will be contacted before the congress by the Heart Failure 2018 scientific departement to schedule an onsite rehearsal meeting. Speakers are asked to include " Question Slides"  in their presentation

The sessions must contain a high level of interactivity with the audience and the material must be suitable for educational purposes.

  • Limit the number of questions, maximum 3 questions - Please keep in mind that it can take up to 3 minutes to "go through" a question
  • In order to keep the voting process fast and simple, we recommend that you construct your voting questions according to the following principles:
    • Keep the questions short and clear
    • Provide no more than 5 possible answers
    • Give the possible answers a letter from A to E
    • For a “yes /no” question, use the format “A = yes, B= no”
  • Prepare a  slide with the question and multiple choice answers - This is the slide which must be shown at the speaker service centre - to be tagged with a "vote" button, which you will be asked to activate to launch the voting during the session.
  • Before launching the voting, please give sufficient time to the audience to get their device out on the correct page  - You should give them an indication " get ready to vote , open you Mobile App" and then show the question slide .
  • To launch the voting, you need to click on the "vote" button which will be added to your slide by the technician - The audience then has 20 seconds to cast a vote.
  • After the question is asked, results of the vote will be shown on the screen - This is generated automatically by the system.
  • You can choose to have a slide showing the solution and explanation, to be displayed after the results are shown