Heart Failure 2017
Paris – France , 29 April – 02 May 2017
Cases must be received electronically through the online Clinical Case Submission Services.
Paper submissions or faxed cases will not be accepted.
All submitters have to submit an abstract and a PDF file.
The abstract is intended for review and if the case is selected this will be the document published.
See Step 3: Submission of the Abstract for more instructions. Submissions which do not present a full abstract will not be validated.
The PDF file is also mandatory. You must use the PDF to include additional images and to develop the case presentation. The PDF will only be taken into consideration if the abstract is validated in its submission format and only as a complement to the abstract but it won’t be published.
See Step 4: Submission of the PDF file (mandatory) for more instructions.
The call for clinical cases is closed. Results are expected end of February.
Cases can/will be saved in draft status until you click on the submit button (Step 5 of the case submission service). You will then be able to review it and submit it at a later time (but only before the deadline).
NB: Cases that are in draft status after the deadline will not be included in the review process.
Once submitted, it is not possible to make any corrections to the content or information (such as Presenter details, topic, authors’ list etc.). In order to correct your case you must withdraw it and submit a new corrected version prior to the deadline (See below for withdrawal procedure). Note that, such replacement of a clinical case is not possible after the deadline. If errors in your case are discovered after the deadline, you may indicate the correction during the presentation at the congress. However, changes will not be included in the publications.
If you want/need to withdraw a case already submitted, a written statement reflecting the reasons for this decision needs to be sent, as quickly as possible, at email@example.com stating the title and number of the case to be withdrawn.
Note that, withdrawals are still accepted after the submission deadline but withdrawal of accepted cases must be received at firstname.lastname@example.org no later than March 2017 to avoid inclusion in the final programme and publications.
Maximum 200 characters typed in lower-case letters, except for abbreviations and study names. Please be careful that your title might be truncated if you copy and paste it into the field.
Do not include “a case report” in the title.
Select one topic from the list of topics which best corresponds to the topic of your clinical case. Make sure you select the appropriate topic as this choice will determine which graders will review your case.
The call for clinical cases for Heart Failure 2017 is open to ALL without any age restriction.
Please disregard the age notification at the beginning of Step 2 during the submission process.
Your case must list at least 1 author in order to be submitted.
Please note that the first author should be the Clinical Case Presenter by default.
You may enter up to 10 authors in the authors list including the Presenter. Please make sure the information given for each author is correct, as no changes will be possible after the case is submitted (see paragraph on changes and corrections above).
The submitter certifies that he/she has permission from all persons he/she enters as co-authors to be listed in this case and that they are aware that their names will appear in all publications. Institutions: This is a mandatory step.
You will be requested to select your institution when you create the presenter and the authors. Once you have entered your city, a list will automatically appear from which you can select your institution. You can add your department in the text box.
If your institution is not on the list, you have the possibility of creating it.
If your city is not on the list, please enter it, press enter then add your institution.
The abstract is intended for review and if the case is selected, this will be the document published. Submissions which do not present a full abstract will not be validated.
All cases must be submitted in English using UK spelling with accurate grammar and spelling suitable for publication. If in doubt, please arrange for the review of your case by a native English speaker, by a university scientific publications office (or other similar facilities) prior to submission.
As the grading and selection process is blinded, the abstract title and body text, as well as the PDF file MUST NOT contain information such as:
This information may be deleted by the clinical case submission services and some rephrasing may occur.
Do not cut and paste symbols into your text. Use the symbols provided when you click on the Omega button (Ω).
There is not a specific maximum of words, but rather a maximum total size of the cases (shown as 100 %), including the text with spaces and table (if any).
The maximum abstract size is 35 lines (3 000 characters).
Use the save and refresh button at the bottom in order to display the size of the abstract in percentage (shown on the left side of the screen). The programme then converts the size in % to display to you when you register it as a draft.
The character limit does not include the title and the authors. Only the abstract text, spaces and table and picture are taken into account.
The Table field holds a table without surrounding text. Do NOT COPY your table into the field. You must RECREATE your table using the tools provided.
The maximum size of the table is 12 columns and 20 rows, and you can only enter one table. The title field is optional.
In addition to your text, you can add a picture.
Your picture file must meet the following criteria:
You can only enter one picture, and the title field is optional.
Cases submitted on animal studies: Study must follow the "Principles of laboratory animal care" (NIH Publication no. 85-23 revised 1985) and according to the national law if applicable.
Please note that any medical research involving human subjects must conform to the principles of the Declaration of Helsinki of the World Medical Association.
Images: We remind you that patient's photos should be avoided and the patient must never be identifiable in your presentation.
The PDF file (maximum 50Mb-3 pages) is mandatory and must be inserted to include additional pictures/images to develop and illustrate the case presentation.
You must use the PDF to include additional images and to develop the case presentation. The PDF will only be taken into consideration if the abstract is validated in its submission format and only as a complement to the abstract but it won't be published.
Do not repeat the title of the case and do not copy exactly the abstract content on the PDF file, you must develop the case in the PDF to give additional information that will help to understand the case.
It is essential to include some words about what is the learning point of the case.
Important: As the grading and selection process is blinded, the PDF MUST NOT contain information such as:
If any of this information is included in the PDF, the submission will be rejected as we cannot edit nor modify the PDF version.
Images: We remind you that patient's photos should be avoided and the patient must never be identifiable in your presentation.
Proofread your clinical case carefully to avoid errors before submission (check also spelling and grammar), as it cannot be changed once submitted. The case will be reviewed and published (if accepted) as it has been submitted – NO EXCEPTIONS.
Do not forget to click on the “Submit” button to validate your case submission. After having submitted your case, you will receive an immediate automatic confirmation by email (please make sure to state your correct email address!) notifying you the case number. Please use this reference in all correspondence. If you do not receive this confirmation for one or more of your case(s), please contact the Scientific Programme Department at email@example.com
There is no limit to the number of cases an author/individual may submit, but you should not submit the same research twice, even under a different topic or with a different title. If you submit two cases with the same content, the Scientific Dpt. will automatically keep the most recent case submitted and withdraw the other.
Note that duplicate draft cases will not be deleted.
If you have any questions concerning the online submission services or have any difficulties in submitting your case, please contact the Scientific Programme Department at firstname.lastname@example.org
Evaluation and grading of case submissions will be performed by blind review.
Each grader is selected to review cases in its category that best fits its expertise.
The final decision will be made Mid February 2017 by the Heart Failure Congress Programme Committee that will determine the day and time of presentation. No rescheduling or changes will be possible.
Accepted cases will be presented either in oral sessions (in the AGORA) or Moderated Poster sessions.
As last year the best performing cases will be in competition during the “Clinical case competition” session.
All finalists must attend the Award Ceremony as the winner will be announced and receive his/her award at this time.
All presentations including question-and-answers will be conducted in English. Presenters are expected to speak good English.
All cases submitted must comply with the submission rules to be considered for acceptance.
Notification of acceptance or rejection will be mailed to each submitter, at the e-mail address supplied on the submission form, by mid-February 2017.
Additionally, the submitter will have the possibility to see the acceptance status online through the submission services. Bearing in mind the various security measures and firewalls, we kindly request that you ensure that e-mails can reach you by adapting your spam filter accordingly.
If the case is accepted, a 2nd email will be sent to the 1st author, who is the presenter by default, with instructions to confirm the presentation and submit the agreement form.
Any change in the presenting author needs to be communicated in the form of a written statement to the Scientific Programme Dpt.
All expenses (airfare, hotel, registration....) associated with the submission and presentation of a case, are under the responsibility of the presenter.
Submission of a clinical case constitutes a formal commitment by the author(s) to present the work if accepted.
Failure to present and register for the Congress, if not justified (withdrawn), will be identified as “no-show” and will jeopardise future acceptance of cases. In addition, cases identified as “no-show” will be removed from all post-Congress publications.
Accepted cases are under embargo until one week before the congress. At that time they will be available on the Scientific Programme & Planner through the ESC Website, and also on the Heart Failure 2017 Mobile App.
Accepted cases will be published in the abstract supplement of the European Journal of Heart Failure – May 2017.
Until presentation at Heart Failure 2017, accepted cases should not be published in any other journals and/or online publications or presented at any international congresses.
If you have submitted your case to a journal for publication, please ensure that the publication date will be after the Congress.
The Congress Programme Committee requests all presenters to disclose potential conflict of interest. Clinical Case Presenters are requested to disclose potential conflicts of interest regarding their presentation in the first slide. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.
A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship, etc.
By certifying that you have read these Submission rules, you also confirm having received the prior approval from the co-authors to provide their data to the ESC. You have personal data, which is, according to the Law on data processing and Civil Liberties 78-17 of 6 January 1978 modified, registered with the European Society of Cardiology (ESC).The information you supply on this application is required to process it and it will be held in the ESC customer data files. It may be used for marketing and communication purposes by the ESC and its contractors only. You have the absolute right to access, amend and oppose any use of this personal data by writing to the ESC at the address mentioned below
European Society of Cardiology
The European Heart House
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CS 80179 Biot
06903 Sophia-Antipolis Cedex – France
Our mission: To reduce the burden of cardiovascular disease
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