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Faculty guidelines

The section “Faculty Guidelines" below is dedicated to Chairperson & Speaker giving a lecture

Please consult the page “Presenter guidelines” for Presenter giving an Oral Abstract Presentation (Young Investigator Award Session, Rapid Fire session), Moderated Poster or Poster presentation.

Online presentation upload

We recommend you use the official EuroPrevent Slide PowerPoint Template - download here

The Online Upload Service will open on 12 April 2018 and we strongly recommend that you upload your presentation(s) in advance. You can use our Online Upload service at any time even during the congress.

Speakers: to upload your presentation log in to your ESC Account on My ESC/My Agreements
Direct link:

  • Once connected, you will see under the presentation title a link to upload.
  • A step by step wizard will take you through the process.
  • For each presentation uploaded you will receive a confirmation email with the status of your upload.
  • Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can still use this service.

NB - A Declaration of Interest slide will be automatically inserted in your presentation by the system.
Please make sure your declaration is up-to-date, you can edit it on your agreement form at any time.
Should it change since your earlier acceptance, please update your declaration before uploading your presentation.

Speaker Service Centre

Upload at the Speaker Service Centre

You can also upload your presentation at the Speaker Service Centre (SSC) minimum 3 hours before the session starts or the day before if the session is at 8:30. Presentations received after this deadline cannot be guaranteed audiovisual support.

For all other presentations (Chairperson Introductions, satellite sessions, etc…), please bring them on a CD-Rom, DVD-Rom, Memory Stick or Laptop to the SSC.

Speaker Service Centre - Opening Hours 



Wednesday 18 April

15:00 - 18:00

Thursday 19 April

07:30 - 19:00

Friday 20 April

07:30 - 18:00

Saturday 21 April

07:30 - 12:30


All faculty must check in at the entrance of the Speaker Service Centre, your picture will be taken the first time you check in.

Desk & plugs are also available in the lounge if you need to work on your presentation before uploading. As the upload stations are only available to receive finalised presentations.

Once uploaded, the presentations will be available in the lecture room. You will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).

 Declaration of interest

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

The Congress Programme Committee requests all persons to declare possible interest:

Speakers are requested to declare interest regarding their current presentation on their first slide which must be shown on the screen long enough for the audience to consider the information.

Chairpersons/Discussants/Judges are requested to declare interest regarding the topics of the presentations during the session on their first slide (if applicable) or orally at the beginning of the session.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

We remind you that all presentations given and panel discussion in sessions at EuroPrevent 2018* in Ljubljana will be available on the Scientific Programme & Planner in several formats (slides & VOD)* when copyrights transferred to the ESC

Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.

We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress.


  • Must be available for the entire duration of the session
  • Moderate the session and organise discussions
  • Deliver concluding remarks
  • Lead rehearsals (if applicable, an invitation and instructions will be sent)
  • In order to contact the speakers involved in your session contact the scientific programme department who will put you in contact with the faculty involved in your session.

Speaker Guidelines

Please refer to your agreement form for confirmation of the presentation title, date and time of presentation.


  • Must be available for the entire duration of the session
  • Abstracts are not required for invited presentations
  • The length of your talk should not exceed the time allocated and may include discussion time - Please review your assigned timing on your agreement form.
  • Please take into consideration the Upload and Audiovisual guidelines available below when preparing your presentation.
  • Attend rehearsal - if applicable an invitation and instructions will be sent)

You can contact the scientific programme department should you wish to consult with the session chairperson.

Discussant Guidelines (in an oral session)

Please refer to your agreement form for confirmation of the presentation title, date and time of the session.


  • Must be available for the entire duration of the session
  • Sit on stage next to the chairpersons
  • Intervene in the discussions, challenge the presenters and animate discussions with the audience as moderated by the chairpersons
  • Attend rehearsal (if applicable an invitation and instructions will be sent)

Poster Discussant Guidelines

As a Poster Discussant, you are assigned to a number of posters (number to be confirmed) covering topics in your area of expertise.

No presentation required. Please refer to your agreement form for confirmation of the title, date and time of the session.

Your role is to lead informal scientific exchange and engage discussions with the poster presenters and the visiting audience in the poster area.

All abstracts will be available for consultation on the Scientific Programme & Planner (SPP) a week prior to the event. Poster Discussant can review their assigned group of abstracts online. 

It is extremely important that all discussants register at the Poster Assistance Desk five minutes before this time to collect their Poster Assignment List.

Audiovisual guidelines

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution. 

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

We kindly ask you to use the official EuroPrevent 2018 powerpoint template for your presentation - Download the powerpoint template

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “.pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it


Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us