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Presenter Guidelines


Presenter Guidelines

Carefully check your agreement form confirming the type of presentation and consult the guidelines below to prepare your presentation accordingly.

We remind you that all presentations given at the EuroPrevent Congress in Lisbon, when copyrights transferred to the ESC, will be available on ESC 365 in their respective formats in addition to the abstract text (slides & VOD for oral abstract presentations and ePoster for all poster formats)

Speaker Service Centre

Presenters can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.

Please note that the Presentation Management System available in the lecture room is now offering additional functionalities as Preview next slides, Timer, Notes. 

Speaker Service Centre (SSC) Opening Hours

  • Wednesday 10 April – 15:00 – 18:00
  • Thursday 11 April – 7:30 – 19:00
  • Friday 12 April – 7:30 – 18:00
  • Saturday 13 April - 07:30 – 12:30

Facilities and Service at the Congress

We advise you to consult "your attendance guide" webpage for general information such as Congress Opening hours and services including Childcare Policy and facilities

EuroPrevent Congress Slide template

We recommend that you should use the EuroPrevent Congress Slide template for your presentation

Download HERE


A new version of ESC365 is now available, with an improved search functionality (topic indexing) and Speaker profile.
We remind you that if you have granted the ESC Copyrights on your presentation, as indicated above it will be referenced on ESC 365. 
If you have not granted ESC Copyrights, you can change this by contacting us at or do so at the speaker service centre by signing a copyright transfer statement.

Speaker Profile on ESC 365

To give you more visibility, we propose that you update your Speaker Profile, your information will be available in connection with your presentation(s). You can do this at any time -

Oral abstracts sessions 

Young Investigator Award Session

Your abstract has been chosen for its outstanding quality and will be presented in one of the Young Investigator Award Sessions. 6 oral presentations will be held during the session.

Sessions will be chaired by senior faculty members and presentations evaluated by a panel of renowned judges.

Each presenter has 15 minutes to present the research. Your powerpoint presentation should not exceed 10 minutes to allow for 5 minutes question-and-answer period with the Chairpersons and the Audience.

Please refer to your agreement form for the date and time of your session.

Rapid Fire Session

You will be presenting your abstract in a lecture room with the support of a powerpoint presentation.

Please note that you have a maximum of 10 minutes to present and answer questions from the audience. We recommend you limit your presentation time to 8 minutes as this fast-paced presentation will be immediately followed by a 3 minutes questions-and-answers time with the audience, animated by the experts chairing the session.

Audiovisual guidelines for oral abstracts presentation

All presentations should be 16:9 format and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

We recommend presenters to use the EuroPrevent 2019 Congress Slide Template

Restrictions - Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

To the attention of MAC users - If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

We remind you that all presentations given at EUROPREVENT 2019 will be recorded and  available on Congress 365 (slides & VOD) * when copyrights transferred to the ESC

Moderated Poster Presentation

Your abstract will be presented in a Poster format during one of the following Moderated Poster Session - Consult your presentation agreement form for assigned presentation date and time.

For moderated poster technical requirements - please see the Poster technical requirements below 

Traditional posters

Abstracts selected for Poster Presentation must be presented as a paper visual display of the research

Session and set up information

Please check your agreement form for

  • Date and time of your session
  • Viewing times are indicated in your agreement form
  • Poster set-up and removal information.

Important information: Please note the ESC cannot be held responsible for posters displayed or left in the Poster area or the Congress centre. Posters must be collected after each session

Technical requirements for traditional posters

New this year! Dimensions of your poster

  • Portrait orientation
  • 120cm (height) x 84cm (width)
  • Posters on several sheets are not advised
  • Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos

Pick up your paper poster directly at the Congress: Call4Posters®

The ESC proposes to use the service of Call4Posters® poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.
Competitive prices are available. Your poster will be waiting for you on site – no need to worry about carrying it on the plane. 

To start submitting your poster file for printing please visit: Call4Posters

Poster Design

  1. Title, author(s), address (at upper edge, across the width of the whole poster)
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions
  6. Declaration of interest (mandatory)

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Material for mounting your poster to the poster board will be supplied by the ESC
Please refer to the ESC staff in the poster area for further assistance.

Traditional Paper Poster: Upload an e-Poster

Presenting a traditional poster in paper format? 
You have the option to upload an electronic version of your paper poster (once the agreement form has been submitted and if presentation copyrights are given)
An e-Poster will ensure your research gets utmost visibility via ESC Congress 365 during and after the Congress. 
Please note that e-Posters must be uploaded before 14 March 2019.

To upload your e-Poster, log in to your ESC Account on MyESC/My Abstracts

ESC 365 and Social Media

ESC 365

It is important to remind the audience that the presentations given in the sessions will be available on ESC365 within 2 hours of the session.
ESC 365 has been recently upgraded with improved search functionality and features.
Please make sure to update your speaker profile to be featured with your presentation(s)

Video / Audio / Photos

The recording of video or audio during any session of EuroPrevent Congress is strictly prohibited. 

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting.  
Such an announcement must be made at the beginning of the presentation.