Presenter guidelines

Online upload for oral abstract

We recommend that you upload your presentation(s) in advance. You can use our Online Upload service at any time even during the congress. Oral abstract presenters: to upload your presentation log in to your ESC Account on My ESC/My Abstracts
Direct link: https://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=712

We recommend you use the Official EuroPrevent2018 PowerPoint Slide Template for optimal display in the lecture room - download here

Speaker Service Centre (SSC)

If you need any specific assistance, please come to the Speaker Service Centre (SSC)

Speaker Service Centre (SSC) Opening Hours

In the lecture room

Your presentation uploaded online will be directly sent to the lecture room.

From the lectern, your presentation title will appear on the screen. You will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).

Restrictions

• Personal laptop computers can't be connected to the projectors in lecture rooms.
• Presentations can't be loaded directly in on the computer in the lecture rooms.

Conflict of interest

The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

The Congress Programme Committee requests all persons to declare a possible interest:

Oral abstract Presenters are requested to declare a potential conflict of interest regarding their current presentation on their first slide which must be shown on the screen long enough for the audience to consider the information.

Poster Presenters are requested to disclose potential conflicts of interest regarding their current poster presentation at the bottom of their poster.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

Technical information for oral abstract presentation

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

We kindly ask you to use the official EuroPrevent 2018 powerpoint template for your presentation - Download the powerpoint template

• Your presentation must be prepared in PowerPoint version: type .pptx
• Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
• Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language-specific fonts.
• Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).
• Images: Make sure that inserted images have a minimum resolution of 300dpi.
• Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as ".pptx" files.
• Apple: Please give your filename an extension “.pptx” (Preferred version: PowerPoint 2016).
• Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

We remind you that all presentations given at EuroPRevent2018* in Ljubljana will be available on the Scientific Programme& Planner (slides & VOD)

* when copyrights transferred to the ESC 

Oral abstract presentation guidelines

Please check the session title on your agreement form for related instructions

Young Investigator Award Session

Your abstract has been chosen for its outstanding quality and will be presented in one of the Young Investigator Award Sessions. 6 oral presentations will be held during the session.

Sessions will be chaired by senior faculty members and presentations evaluated by a panel of renowned judges.

Each presenter has 15 minutes to present the research. Your powerpoint presentation should not exceed 10 minutes to allow for 5 minutes question-and-answer period with the Chairpersons and the Audience.

Please refer to your agreement form for the date and time of your session.

Rapid Fire Session

You will be presenting your abstract in a lecture room with the support of a powerpoint presentation.

Please note that you have a maximum of 10 minutes to present and answer questions from the audience. We recommend you limit your presentation time to 8 minutes as this fast-paced presentation will be immediately followed by a 3 minutes questions-and-answers time with the audience, animated by the experts chairing the session.

Moderated Poster Presentation Guidelines

Your abstract will be presented in a Poster format during one of the following Moderated Poster Session below - Consult your presentation agreement form for assigned presentation date and time.

Set up / Presentation / Removal of your poster

Your poster has been chosen for its outstanding quality and will be discussed in a specific area during the Moderated poster session chaired by two moderators.

Each poster presenter will have 5 minutes to briefly summarize their poster to the moderators in front of a dedicated audience. A question-and-answer period of 2 minutes will follow each presentation.

On Thursday 19 April - Morning Moderated poster session I / All day display posters

• The poster will be on display between 08:30 and 18:00
• 08:00-08:30 Set up your poster
• 10:00-11:00 - Moderated Poster Session - presenter must be available by the poster during the entire session time in order to discuss the research with the audience and the Moderators.
• 18:00 - Remove your poster

On Thursday 19 April - Afternoon Moderated poster session II / All day display posters

• The poster will be on display between 08:30 and 18:00
• 08:00-08:30 Set up your poster
• 15:30-16:30 - Moderated Poster Session - presenter must be available by the poster during the entire session time in order to discuss the research with the audience and the Moderators.
• 18:00 - Remove your poster

On Friday 20 April - Morning Moderated poster session III / All day display posters

• The poster will be on display between 08:30 and 18:00
• 08:00-08:30 Set up your poster
• 10:00-11:00 - Moderated Poster Session - presenter must be available by the poster during the entire session time in order to discuss the research with the audience and the Moderators.
• 18:00 - Remove your poster

On Friday 20 April - Afternoon Moderated poster session IV / All day display posters

• The poster will be on display between 08:30 and 18:00
• 08:00-08:30 Set up your poster
• 15:30-16:30 - Moderated Poster Session - presenter must be available by the poster during the entire session time in order to discuss the research with the audience and the Moderators.
• 18:00 - Remove your poster

On Saturday 21 April - Morning Moderated poster session V / Half day display posters

• The poster will be on display between 08:30 and 12:30
• 08:00-08:30 Set up your poster
• 10:00-11:00 - Moderated Poster Session - presenter must be available by the poster during the entire session time in order to discuss the research with the audience and the Moderators.
• 12:30 - Remove your poster

For moderated poster technical requirements - please see the Poster technical requirements below 

Poster Presentation Guidelines

Your abstract will be presented in a Poster format during one of the following Poster Session below - Consult your presentation agreement form for assigned presentation date and time.

Set up / Presentation / Removal of your poster

On Thursday 19 April - Poster Session I / All day display

• The poster will be on display between 08:30 and 18:00
• 08:00-08:30 Set up your poster
• 10:00-11:00 - Poster viewing - presenter must be available by the poster during each coffee breaks in order to discuss the research with the audience and the visiting faculty (poster discussant)
• 18:00 - Remove your poster

On Friday 20 April - Poster Session II / All day display

• The poster will be on display between 08:30 and 18:00
• 08:00-08:30 Set up of your poster
• 10:00-11:00 - Poster viewing - presenter must be available by the poster during each coffee breaks in order to discuss the research with the audience and the visiting faculty (poster discussant)
• 18:00 - Remove your poster

On Saturday 21 April - Poster Session III / Half day display

• The poster will be on display between 08:30 and 12:30
• 08:00-08:30 Set up of your poster
• 10:00-11:00 - Poster viewing - presenter must be available by the poster during the coffee break  in order to discuss the research with the audience and the visiting faculty (poster discussant)
• 12:30 - Remove your poster

The Final Programme Number will be the reference number for your abstract; it will be used to mark the location of your assigned board.

Poster technical requirements

Dimensions of your poster

Maximum dimensions for the poster: 90cm (width) x 140cm (height) portrait orientation.

Please note these dimensions and keep for when you prepare your poster.

Posters on several sheets are not advised.

Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos.

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

We suggest you design your poster as follows:

• Title, author(s), address (at upper edge, across the width of the whole poster)
• Purpose
• Methods
• Results
• Conclusions
• Declaration of interest (Mandatory).

The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Call4Posters®

The ESC proposes to use the service of Call4Posters® poster printing to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.  Competitive prices available.  Your poster will be waiting for you onsite – no need to worry about carrying it on the plane. To start submitting your poster for printing, please go to https://www.call4posters.com/userslandingstep3.aspx/esc_europrevent
Printing deadlines are Thursday, 12 April and final deadline is Friday, 13 April, 15:00 PM Central European Time.

Important information

Material for mounting your poster to the poster board will be supplied by the ESC.

Please note the ESC cannot be held responsible for Posters displayed or left in the Poster area or in the Congress Centre. Posters must be collected after each session.

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to mark the location of your assigned board.

For information on site, presentation certificate etc. please see the Poster Assistance Desk.

e-Posters

In addition to your paper poster and in order to increase the visibility of your research we strongly recommend you to upload an electronic version of your poster. E-Posters will be featured in the SP&P - the online Scientific Programme.