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Presenter guidelines



Online Upload

Oral abstract Presenters - The online upload is now available - we do recommend that you upload your Oral Abstract presentation(s) in advance.
Upload my oral presentation

We advise you to use the official EuroHeartCare 2017 powerpoint slide template.

Download the powerpoint template

  • Once connected, you will see under the presentation title a link to upload.
  • A step by step wizard will take you through the process.
  • For each presentation uploaded you will receive a confirmation email with the status of your upload.
  • Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can still use this service.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

Poster presenters:
In addition to your paper poster and in order to increase visibility of your research we strongly recommend you to upload an electronic version of your poster. E-Posters will be featured in the SP&P - the online Scientific Programme.
Upload my e-Poster

Conflict of interest

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

The Congress Programme Committee requests all persons to declare possible interest:

Oral abstract Presenters are requested to declare potential conflict of interest regarding their current presentation on their first slide which must be shown on the screen long enough for the audience to consider the information.

Poster Presenters are requested to disclose potential conflicts of interest regarding their current poster presentation at the bottom of their poster.

This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

Oral abstract/Clinical case presentation guidelines

General Information

Your presentation is confirmed on your agreement form and via the reminders sent by the scientific programme department.

All abstracts presented in an oral session are eligible for the following awards - Best Presentation Award or EuroHeartCare Best Abstract Award - results will be announced during the award ceremony.

Timing allocated to your presentation, includes time you need to allow for questions from chairpersons and the audience, as we strongly encourage the interaction in our scientific sessions. 

All abstract/clinical case presenters must come to the Speaker Upload Room, to upload their presentation at least 3 hours prior to the scheduled presentation time, or the evening before for scientific sessions starting at 8 am.

You may upload your presentation to our system by bringing:

  • A USB Stick
  • Your own laptop

It will not be possible to work on or amend details of your presentation on the upload computer; however there will be a dedicated area with desks and chairs, should you wish to use your own laptop.

All presentations should be 16:9 formated and have a 1280 x 720 minimun resolution
They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

We advise you to use the official EuroHeartCare 2017 powerpoint slide template.

Download the powerpoint template

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

We remind you that all presentations given at the EuroHeartCare 2017* in Jonkoping will be available on the Scientific Programme & Planner (slides & VOD) * when copyrights transferred to the ESC

Speaker Service Centre (SSC)

If you need any specific assistance, please come to the Speaker Service Centre (SSC)

Speaker Service Centre (SSC) Opening Hours

Dates Hours
Thursday 18 May 2017 15:30-19:30
Friday 19 May 2017 07:30-18:30
Saturday 20 May 2017 08:00-16:30

In the lecture room

Your presentation uploaded online will be directly sent to the lecture room.

From the lectern, your presentation title will appear on the screen. You will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).

Restrictions

  • Personal laptop computers can't be connected to the projectors in lecture rooms.
  • Presentations can't be loaded directly in on the computer in the lecture rooms.

Poster Presentation Guidelines

General Information

Your abstract will be presented during in a Poster Format during one of the following Poster Session below. Consult your presentation agreement form for assigned presentation date and time.

Set up / Presentation / Removal of your poster

On Friday 19 May - Poster Session I
  • The poster will be on display between 08:30 and 18:00
  • 08:00-08:30 Set up your poster
  • 10:00-11:00 and 16:00-17:00- Poster viewing - presenter must be available by the poster during each coffee breaks in order to discuss the research with the audience
  • 18:00 - Remove your poster
On Saturday 20 May - Poster Session II
  • The poster will be on display between 08:30 and 16:00
  • 08:00-08:30 Set up your poster
  • 10:00-11:00 - Poster viewing - presenter must be available by the poster during the coffee break in order to discuss the research with the audience
  • 16:00 - Remove your poster

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to indicate the location of your assigned board.

For information onsite, presentation certificate etc... please refer to the ESC staff in the poster area for further assistance.  

Technical information for your Poster

Dimensions of your poster

  • Maximum dimensions for the poster: PORTRAIT 84cm (width) x 120cm (height)
  • Please note these dimensions and keep for when you prepare your poster.
  • Posters on several sheets are not advised
  • Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos.
  • The title should be emphasized by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.
  • The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters. 
  • The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.
  • Material for mounting your poster to the poster board will be supplied by the ESC.

Design your poster layout in the following sections:

Abstracts

  1. Title, author(s), address (at upper edge, across the width of whole poster) and declaration of interest.
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions

Clinical Cases

  1. Introduction and description of your patient including presenting condition, co-morbidities, psychological and social factors
  2. Identification of the problem, procedures, techniques and patient management (using a holistic approach)
  3. Questions, problems or possible differential diagnosis
  4. Conclusions and implications for clinical practice

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15mm.

The subtitle should be printed in the same kind of lettering, but semi-bold and not less than 10mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

Important information

Material to fix your poster to the poster board will be supplied by the ESC. Please refer to the ESC staff in the poster area for further assistance.

Please note the ESC cannot be held responsible for Posters displayed or left in the Poster area or in the Congress Centre. Posters must be collected after each session.

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to mark the location of your assigned board.

For information onsite, presentation certificate etc. please see the Poster Assistance Desk.

Additional information - Should you wish to add a EuroHeartCare 2017 logo on your poster you can access it here: EuroHeartCare 2017 logo

Moderated Poster Presentation Guidelines

Your poster has been chosen for its outstanding quality. It will be displayed and discussed in the "Moderated Posters" area during a session chaired by two moderators.

Please check your agreement form for confirmation on your session date / time.

As a presenter you will have 5 minutes to briefly summarise your research to the moderator in front of a dedicated audience.

A "best presentation" certificate will be awarded during the award ceremony.

Set up / Presentation / Removal of your poster

On Friday 19 May - Morning Moderated Poster Session 
  • The poster will be on display between 08:30 and 12:30
  • 08:00-08:30 Set up your poster
  • 10:00-11:00- Poster presentation - presenter must be available by the poster during the morning coffee break in order to discuss the research with the audience and the Moderators.
  • 12:30 - Remove your poster
On Friday 19 May - Afternoon Moderated Poster Session
  • The poster will be on display between 13:30 and 18:00
  • 13:00-13:30 Set up your poster
  • 16:00-17:00- Poster presentation - presenter must be available by the poster during the afternoon coffee break in order to discuss the research with the audience and the Moderators.
  • 18:00 - Remove your poster
On Saturday 20 May - Morning Moderated Poster Session
  • The poster will be on display between 08:30 and 16:00
  • 08:00-08:30 Set up your poster
  • 10:00-11:00 - Poster presentation - presenter must be available by the poster during the morning coffee break in order to discuss the research with the audience and the Moderators.
  • 16:00 - Remove your poster

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to indicate the location of your assigned board.

For information onsite, presentation certificate etc... please refer to the ESC staff in the poster area for further assistance.  

Additional information

e-Posters

In addition to your paper poster and in order to increase visibility of your research we strongly recommend you to upload an electronic version of your poster. E-Posters will be featured in the SP&P - the online Scientific Programme.