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Regulations for invited speakers and chairpersons

These regulations apply to invited speakers, discussants and chairpersons for all sessions organised by the Congress Programme Committee, the ESC Councils, the ESC Associations and Working Groups.



  1. It is not the European Society of Cardiology policy to support travel and hotel accommodation. There will be no reimbursement for travel expenses or hotel accommodation. All participants have to make their own travel arrangements

  2. The congress registration fee for invited speakers, chairpersons and ESC Fellows (as already included in the Fellowship fee) will be waived

  3. No honorarium will be paid

  4. Invited speakers, discussants and chairpersons must reply via ‘My Agreements’ through the ‘My ESC’ online services (the link is provided in the original invitation and reminders) by the deadline announced. Once the deadline is past the Congress Programme Committee may review the programme and assign replacements for the faculty who have not confirmed participation

  5. All invited speakers and chairpersons having accepted their role must then register via ‘My Agreements’ through the ‘My ESC’ online services (same link as for acceptance) using the free registration option. This will not be done automatically

  6. We strongly recommend booking your hotel room via the proposed online services at the same time . Click on the "Book" button and you will be re-directed to our partner website.

  7. All faculty must declare possible conflict of interest online when accepting the invitation as well as during the session

    1. Speaker must declare possible conflict of interest regarding their current presentation on their first slide

    2. Chairpersons/Discussants/Judges must declare possible conflict of interest regarding the topics of the presentations orally at the beginning of the session

  8. A selection of presentations will be made available online via "Live from ESC Congress" broadcasted simultaneously via ESC Website

  9. All sessions will be recorded - presentations will be made available within 24h on ESC Congress 365 (provided the speakers have granted copyrights to the ESC via their agreement form)

     

View the Faculty Guidelines

 

Terms related to declaration of interest / copyrights / use of faculty image in the context of their accepted activities

Declaration of interest
The existence of potential conflicts of interest does not necessarily indicate a bias. However it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.
A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.
When accepting the role(s) via the agreement form Speakers/ Chairpersons/ Discussant / Presenter must declare possible conflict of interest online when accepting the invitation as well as during the session
Speaker must declare possible conflict of interest regarding their current presentation on their first slide
Chairpersons/Discussants/Judges must declare possible conflict of interest regarding the topics of the presentations orally at the beginning of the session

Granting the ESC the rights to use the presentation for educational purposes
By assigning to the ESC the rights to use the Presentation(s), including the materials in my Presentation(s), Speakers allow the ESC, directly or any entity or partner authorized by the ESC:
- to depict, record (including by video, photographic images, sound and image recordings, slides captures of the Presentation(s) or otherwise), use, broadcast, reformat, publish (as videos/ audio recording), edit, copy and/or reproduce, distribute, in whole or in part the Presentation(s), and prepare all type of derivative works such as press releases and/or educational products, using any and all communication or telecommunication tools and means, now known or hereinafter developed, including any and all digital means, television, radio and audiovisual communication processes, and any and all supports or forms of media, now known or hereinafter developed, in particular all paper, analog, digital, numerical, and electronic media, including Internet, Intranet and Extranet sites, social media, and televisual media;
- to adapt and/or translate the Presentation(s) in any language without prior review and approval.
This notably includes use of the Presentation(s) in whole or in part, or of its/their title(s), in indexes or search databases and in any printed and electronic congress publications or congress media channel (e.g., ESC TV & Congress 365 or SP&P).
These rights are assigned free of charge, on a non-exclusive and worldwide basis, for fifteen (15) years from the signature of the present authorization.

 

When accepting the role(s), Speakers/ Chairpersons/ Discussant / Presenter expressly authorize the ESC to use their Image in connection with the Presentation(s) and or Session in which they will take part and more generally when referring to the Congress.
Granting the ESC the rights to use Invited faculty Image in connection with the Congress
By giving to the ESC the rights to use my Image in relation to the Presentation(s) and more generally when referring to the Congress, I allow the ESC to depict, record (including by video, photographic images, sound and image recordings of my Image or otherwise) use, broadcast, reformat, publish, edit, copy, and/or reproduce, distribute, all or part of my Image, using any and all communication or telecommunication tools and means, now known or hereinafter developed, including any and all digital means, television, radio and audiovisual communication processes, and any and all supports or forms of media, now known or hereinafter developed, in particular all paper, analog, digital, numerical, and electronic media, including Internet, Intranet and Extranet sites, social media, and televisual media. This authorization is granted free of charge, on a non-exclusive and worldwide basis, for fifteen (15) years from the signature of the present authorization.


Declaration of Helsinki of the World Medical Association:

Please note that any medical research involving human subjects must conform to the principles of the Declaration of Helsinki of the World Medical Association. We remind you that patient's photos should be avoided and the patient must never be identifiable in your presentation.


European Accreditation Council for Continuing Medical Education (EACCME)

To ensure objectivity, balance, independence and a high scientific standard of educational programmes that receives European Accreditation Council for Continuing Medical Education, all speakers/chairpersons participating in these programmes are expected to disclose to all potential conflicts of interest that might introduce a bias in the presentation The declaration is made to the ESC at the time of submission of the agreement form. Faculty are responsible for ensuring this information is most accurate, and can edit the information online accordingly.