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Group registration conditions

ESC Congress 2018


The Group Registration service enables you to register your delegates as a Group.

The group registration service is available through the ESC website for companies or agencies to manage a group registration.

It is reminded that article L. 313-6-2 of the French Penal Code states that: “The act of selling, offering to sell (…) or providing the means for sale or assignment of access cards to a sporting, cultural or commercial event (…), in a usual way without the authorization of the organizer (…) of this event (…), is punishable by a fine of €15,000. The penalty is a fine of €30 000 for repeat offenses.
For the purposes of the first paragraph, access cards are considered as all access tickets, documents, messages or codes, whatever the form or medium, giving evidence that the right to attend the event has been granted by the organizer (…).”

In such an event, the ESC reserves the right to cancel the corresponding registration(s) and to take legal action, without prejudice to any other civil or criminal action that may be brought.

By registering you fully accept all registration’s conditions as further detailed:

In addition to the General Registration Conditions, which can be found on the registration webpage of the ESC Congress:

Registrations should be made through one contact person responsible for managing the group.

• To register as a group a minimum of 10 delegates is required
• New Registrations, name changes and cancellations can only be submitted by the     group contact through "My ESC" group account.
• Group registrations sent by post, fax or E-mail will not be accepted
• All groups from an EU country should provide a VAT number


A personal postal address (home or business) and email address for each delegate must be provided. Registrations made with an invalid postal address (agency or general) will not be accepted. If the valid address is submitted at a later stage, the fee corresponding to the period when we receive this information will apply.
Valid information (personal postal and email addresses ) is not only important for the ESC but also for:
• Your attendees, so they receive ESC related important information and updates
• The exhibiting companies, so they retrieve usable and accurate delegate data from badge readers during the Congress.


A customised invitation letter for visa application purposes will be available for each registered delegate in the group.
This invitation is intended to help delegates with a visa application; and does not bind the ESC to provide financial support.


Pre-registration is divided into two distinct periods: Early and Late.

The Early Fee Period (ending on 31 May 2018):

Registrations made during the Early Fee period can be amended and cancelled without charge until the Early Fee deadline.

The Late Fee Period (starting on 1 June 2018):
Registrations made during the Late Fee period can be amended and cancelled without charge until the Late Fee deadline.
Registrations made during the Early Fee period can be amended and cancelled during the Late Fee period and incur the following charges:

  • Cancellations - 40% administrative fee charge for ESC Congress
  • Name changes incur a fee of 135 Euros and is only possible for Standard Fee registrations. Please note each registration can only have a name changed once.

After the Late Fee deadline:

  • Registrations made during the Early and Late Fee period can no longer be cancelled or name changed.
  • New registrations should be made on-site at the Congress.

According to the size of the group a limited number of name changes will be accepted on-site and invoiced at the name change rate of 135 Euros:

500 registrations or more: 10 name changes
Between 100 and 499 registration: 7 name changes
Between 50 and 99 registrations: 5 name changes


It is the Group Contact’s responsibility to ensure that each delegate is only registered once. Where any duplicate is identified it can be cancelled without charge but cannot be name changed. The group contact must inform the Registration department before the Congress starting date. Any duplicate badges given before or during the Congress will not be refunded.


Please note that the deadlines refer to the date by which both the registration and full payment must be received.

Payment by Credit card (Visa, Mastercard or American Express) can be made through the online services on our secured server.

For security reasons, under no circumstances should credit card details be sent by email or fax.

Credit card payments above 5 000 € will incur the following surcharge:
American Express: 2,65 %
Visa or Mastercard: 0,80 %

In case of additional payments for extra orders or adjustments, a secured payment link will be sent by email.

Payment by bank transfer or cheque are accepted until the late fee deadline of 31 July.

The Group Registration Number should be used as the reference for any bank transfer and correspondence.

Requests for reimbursements should be sent in writing. Please note that any refund will be processed after the Congress.


All delegates attending the Congress are entitled to a Certificate of Attendance (including CME credits). This can be printed onsite during the last days of the Congress upon presentation of the Congress badge in the Registration hall.
The certificates can only be provided to each delegate individually – printing certificates for an entire group is not possible.


The Accrued Point system has been established in order to ensure that participation at the ESC Congress will earn companies priority according to the level of their involvement over 4 years.
1 point will be given every 9 paid registrations (standard or nurse/technician fees only), if the company has taken an Exhibition stand.
For full details please see page 29 of the Industry Prospectus on


It is important that the persons you register for the Congress are advised of their rights in connection with personal data privacy. Please ensure that each delegate is made aware that of the Data Privacy Statement in the General Conditions.


For further information,
please contact the ESC Registration Department at
Tel: +33 (0) 4 92 94 76 12 - Fax: +33 (0) 4 92 94 76 10