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Abstract Presenter guidelines - ESC Congress

ePoster Upload Service is NOW OPEN until 16 August  2017- Midnight CET - See instructions below.

It is mandatory for Moderated Posters & Best Posters presentation and optional for Traditional paper poster.

Online upload for Oral Abstract Presenters (Award Session & Rapid Fire Abstracts & Advances in Science) will open on 18 August 2017. (make sure you use the ESC Congress 2017 Slide template)



Carefully check your agreement form confirming the type of presentation and consult the guidelines below to prepare your presentation accordingly.

We remind you that all presentations given at the ESC Congress 2017 in Barcelona, when copyrights transferred to the ESC, will be available on ESC Congress 365 in their respective formats in addition to the abstract text. (slides & VOD for oral abstract presentation and ePoster for all poster formats)

Oral abstracts and Clinical Cases

Oral abstracts sessions

Please check your agreement form for the type of oral session your abstract is assigned to:

Advances in Science session

Each session features three abstracts and two lectures.
Presenting the latest original findings in science in combination with expert lectures on the topics.
The abstract presentation should not exceed 12 minutes to allow for 6 minutes questions-and-answers with the audience and the chairpersons.

Rapid Fire session

The abstract will be presented in one of the interactive rooms in The Hub or in one of the Agora rooms (Poster Area).

Your abstract presentation timing should not exceed 5 minutes to present key results of your research  with  a maximum 5 slides-no multiple builds -(Introduction slide (first slide) and DOI (2nd slides) are additional)
This fast-paced presentation will be immediately followed by a 3 minutes questions-and-answers time with the audience, animated by the experts chairing the session. We do encourage the presenters and audience to continue the discussion after the session if required.

Young Investigator Award Sessions & Nursing Investigator Award Sessions

Abstracts presented are in competition for an ESC Award - Specific information are sent by email to the presenters

NB - Results are announced at the Awards Ceremony on Monday 28 August at 18:00 in the Hub - All finalists are required to attend.

Clinical case sessions

The main objective of the session is to learn from challenging clinical case scenarios.

Recommended format for the presentation of your case:

Time duration: 7 minutes presentation plus 5 minutes discussion (please limit the number of slides accordingly)
Suggested structure for presentation:

  • Introduction
  • Description of the clinical case (don't forget to include images and/or videos to better illustrate the clinical case)
  • Discussion (can include differential diagnosis, different treatment alternatives or brief review of the literature)
  • Conclusion and implications/lessons to clinical practice

Audiovisual guidelines for oral abstracts and cases presentation

All presentations should be 16:9 format and have a 1280 x 720 minimum resolution.

Please use the official slide set for your powerpoint presentation

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats.To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

We recommend presenters to use the ESC Congress 2017 slide template

Restrictions - Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

To the attention of MAC users - If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

We remind you that all presentations given at ESC Congress 2017 in Barcelona will be recorded and  available on Congress 365 (slides & VOD) * when copyrights transferred to the ESC

Upload of the oral presentation

All presentations must be uploaded via our Online Service or at the Speaker Service Centre

Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place - The Online Upload Service will open on 16 August 2017 - More information will be available here closer to the time

Moderated and best poster - ePoster format

Online Upload Moderated & Best Poster

The Online Upload Service for Best Posters and Moderated Poster is open until 16 August - Midnight CET -
It is mandatory that you upload your ePoster by this date in order to allow the technicians to validate the format of your file and ensure proper display on the screen
To upload your ePoster log into your ESC Account on MyESC/My Abstracts
Direct link: http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=607
•    Connect to the upload service
•    Upload your file
•    You will receive a confirmation email stating that your file has been received
•    If modifications are required you will be contacted and asked to re-upload a corrected version
•    See instructions below for technical requirements for the ePoster format.

Moderated poster ePoster presentation

Please check your agreement form for date and presentation times

Your abstract will be presented as a Moderated Poster in an electronic poster format (e-Poster).

Moderated Posters will be in competition for a "Best Moderated Poster" Award. Each Moderated Poster session is chaired by two experts in the topic.
The Moderated Poster station features a large screen on which your abstract will be presented in its electronic format (e-Poster), as well as individual screens where it will be available for consultation during the entire poster session.
Moderated Poster Presenters must be by the screens before the start of the session. Displaying their e-Poster, in turns, on the large screen, presenters will summarise their research within 3 minutes and will then answers questions from chairpersons and audience.

The chairpersons will identify the best Moderated Poster at the end of the session.

Best poster ePoster presentation

Please check your agreement form for presentation date and viewing time.

Your abstract will be presented as a Best Poster in an electronic poster format (e-Poster).

The Poster area is divided into 9 main topic groups, each topic group section features a Best Poster screen.

Best Posters are awarded a diploma in recognition for the scientific achievement. The diploma should be collected at the Poster Assistance Desk.

The Best Poster screen is a large plasma screen on which the 4 selected Posters will be presented in their electronic format (e-Poster). The screen will be shared in 4 parts and during the viewing time, each poster will take in turns the full screen to allow time for poster discussion. Posters will be on display for half day period and a discussant will visit the presenters during the dedicated viewing time to animate discussions. Presenters must be available by the screen during the breaks for poster viewing time and discussant visit.

Technical requirements for ePosters for moderated and best posters

Technical information

Recommendations and requirements to optimise your poster display on screen -

  • 1 PDF page format
  • Create your document on Powerpoint
  • Orientation LANDSCAPE Layout 16 x 9
  • Save it as a PDF file

Please note that the use of the official ESC logos is not allowed
Declaration of interest (Mandatory)

Suggestion
Important fields to include on your PDF layout:

  • Title, author(s), address (at upper edge, across the width the whole poster)
  • Purpose
  • Methods
  • Results
  • Conclusions

The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective

Hint : To test your PDF before you upload it, print it for proof reading on paper (A4 size) and if it reads clearly from one meter then your electronic version will look fine on our screens for your presentation 

Upload ePoster
  • Upload an e-Poster (PDF version of your poster): To upload your ePoster log in to your ESC Account on MyESC/My Abstracts. Upload service will open in June 2017
  • All e-Posters must be uploaded before 16 August 2017 to confirm participation in the session
  • No paper poster accepted
  • Electronic Poster display: Your e-Poster will be available on the screens for the entire duration of the Poster session (half day).Presenters must come to check their poster on the screen before the start of the session

Traditional posters

Abstracts selected for Poster Presentation must be presented as a paper visual display of the research

Session and set up information

Please check your agreement form for

  • Date and time of your session
  • Viewing times are indicated on your agreement form
  • Poster set up and removal information.

Important information: Please note the ESC cannot be held responsible for posters displayed or left in the Poster area or in the Congress centre. Posters must be collected after each session

Technical requirements for traditional posters

Dimensions of your poster
  • Landscape orientation
  • A0 Poster size - 84,1 cm (height) x 118,9 cm (width)
    Posters on several sheets are not advised
  • Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos
Pick up your paper poster directly at the congress: Call4Posters®

The ESC proposes to use the service of Call4Posters® poster printing  to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.
Competitive prices available. Your poster will be waiting for you onsite – no need to worry about carrying it on the plane.
Visit: http://www.call4posters.com/esc

Poster Design
  1. Title, author(s), address (at upper edge, across the width of whole poster)
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions
  6. Declaration of interest (mandatory)

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Material for mounting your poster to the poster board will be supplied by the ESC
Please refer to the ESC staff in the poster area for further assistance.

Traditional Paper Poster: Upload an ePoster

Presenting a traditional poster in paper format?
You have the option to upload an electronic version of your paper poster (once the agreement form has been submitted and if presentation copyrights given)
An ePoster  will ensure your research gets utmost visibility via ESC Congress 365.
Please note that e-Posters must be uploaded before the 16 August
To upload your ePoster log in to your ESC Account on MyESC/My Abstracts
Direct link: http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=607