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Faculty guidelines



Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.

We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress.

Chairpersons:

  • Must be available for the entire duration of the session
  • Moderate the session and organise discussions
  • Deliver concluding remarks
  • Lead session briefings (if applicable, an invitation and instructions will be sent)
  • In order to contact the speakers involved in your session contact the scientific programme department who will put you in contact with the faculty involved in your session.
  • Complete the evaluation form at the end of the session

Chairpersons who moderate a Mobile App Interactive session: View the specific instructions

Speaker Guidelines

Please refer to your agreement form for confirmation of the presentation title, date, time of presentation and specific instructions with regards to that session.

Speakers:

  • Must be available for the entire duration of the session
  • Abstracts are not required for invited presentations
  • The length of your talk should not exceed the time allocated and may include discussion time – Please review your assigned timing on your agreement form.
  • Please take into consideration the Upload and Audiovisual guidelines below when preparing your presentation.
  • Some special sessions require a session briefing - If you are involved in one of these sessions or a Mobile App Interactive session, you will receive specific instructions to prepare your presentation and be asked to attend a session briefing.

You can contact the scientific programme department should you wish to consult with the session chairperson.

Discussant Guidelines

Discussant in a session

Please refer to your agreement form for confirmation of the presentation title, date, time of the session and specific instructions with regards to that session.

  • Must be available for the entire duration of the session
  • Sit on stage next to the chairpersons
  • Intervene in the discussions, challenge the presenters and animate discussions with the audience as moderated by the chairpersons
  • Attend session briefing (if applicable an invitation and instructions will be sent)

Session Briefing

In order to comply with some sessions with specific content and technology requirements (Mobile App Voting functionality) – Session briefings will be organised for some special sessions.

This is the opportunity for chairpersons and discussants to familiarise themselves with the cases to be presented and coordinate the discussions which should ensue during the dedicated discussion time in the session.

An email with instructions and schedule will be sent to the faculty involved in the session

Session briefing area is located at the SSC - Speaker Service Centre

Please check in with the hostess who will assign you a workstation

A computer will be available to view the presentations and discuss the session programme - Chairpersons should lead the session briefing -

A technician is available in case some changes need to be made to the presentations

We kindly ask all speakers to make sure they upload their slides before the session briefing, so these can be available for review.

Speakers in Mobile App Interactive Sessions are asked to include questions for the audience (see below for guidelines), questions need to be reviewed during the rehearsal and faculty to learn how to launch the voting. A technician must validate upload.

Chairpersons must familiarise themselves with the Mobile App Interaction feature so it can be explained to the audience - A staff member is available during the session briefing to provide the information.

Hot Line Sessions Rehearsals

Rehearsals are organised for the Hot Line Sessions. Invitations will be sent accordingly. Please note that these rehearsals take place directly in the lecture room as the purpose of the rehearsal is to discuss the flow of the session and to coordinate the required staging and intervention of panel members on the trials discussion.

Special Sessions Instructions

If you are involved in one of the following type of session, please make sure to consult the session instructions shown in your 'Agreement form' which details specific information for the session.

Link to Agreement form: http://escol.escardio.org/MyESC/modules/congress/Agreement/default.aspx?eventID=607

Case-based Symposia

These sessions consist of discussions around the presentation of clinical cases moderated by the chairpersons. Speakers must present a specific clinical case as indicated in the presentation title or multiple cases illustrating the topic.

Each case is allocated a certain amount of time including the presentation and the panel discussion.

There is no audience voting functionality (no question slides in the presentation) but the audience will be able to address questions via the mobile app to the chairpersons who will collect these and use these for the panel discussion.

Speakers must be present for the entire duration of the session as they all constitute the panel for case discussion.
Some of the case-based symposia have a State of the Art lecture at the end. 

Meet the Experts – Case discussions

These sessions are designed for a general audience and the cases selected to illustrate ESC Guidelines implementation.

Case presenters should submit their presentation in advance to the Chairpersons & Discussants .

A session briefing will be scheduled at the Speaker Service Centre (SSC) to review the cases and prepare for discussions.

Speaker will stay at the lectern during discussion time.

Panel discussion & questions from the audience moderated by the chairpersons with the participation of the discussants. 

Discussants must be present for the entire duration of the session and will sit at the Chairpersons table.

There is no audience voting functionality (no question slides in the presentation) but the audience will be able to address questions via the mobile app to the chairpersons who will collect these and use these for the panel discussion. 

Expert Advice

New session format: In-depth educational sessions on specific and pertinent clinical questions with lectures including at least 2 clinical cases as Illustration. Each presentation is followed by discussion time.

There is no audience voting functionality (no question slides in the presentation) but the audience will be able to address questions via the mobile app to the chairpersons who will collect these and use these for discussion.

Some of the Expert Advice sessions will conclude with a panel discussion with all speakers involved and moderated by the Chairpersons. Speakers must be present for the entire duration of the session, sit at the Chairperson table as they all constitute the concluding panel discussion. 

Guidelines in daily Practice

2 Case presentations followed by a presentation What do the Guidelines say and a panel discussion on how to implement Guidelines. Cases should be selected to illustrate the guidelines and exemplify the process for their application. Cases may be selected to clarify areas where guidelines are not straightforward. Question slides can be inserted in the presentation to interact with the audience

Discussions should focus on Guidelines applications or gaps in the guidelines based on the case presented
The audience will be able to address questions via the mobile app to the chairpersons who will collect these and use these for the panel discussion. Discussants should sit at the Chairperson table.

Mobile App Voting Slides

Speakers invited to present in Mobile App Interactive sessions are asked to include "Question Slides" in their presentation.

The sessions must contain a high level of interactivity with the audience and the material must be suitable for educational purposes.

  • Limit the number of questions, maximum 3 questions - Please keep in mind that it can take up to 3 minutes to "go through" a question
  • In order to keep the voting process fast and simple, we recommend that you construct your voting questions according to the following principles:
    • Keep the questions short and clear
    • Provide no more than 5 possible answers
    • Give the possible answers a letter from A to E
    • For a “yes /no” question, use the format “A = yes, B= no”
  • Prepare a slide with the question and multiple choice answers - This is the slide which must be shown at the speaker service centre - to be tagged with a "vote" button, which you will be asked to activate to launch the voting during the session.
  • Before launching the voting, please give sufficient time to the audience to get their device out on the correct page - You should give them an indication " get ready to vote, open you Mobile App" and then show the question slide.
  • To launch the voting, you need to click on the "vote" button which will be added to your slide by the technician - The audience then has 20 seconds to cast a vote.
  • After the question is asked, results of the vote will be shown on the screen - This is generated automatically by the system.
  • You can choose to have a slide showing the solution and explanation, to be displayed after the results are shown

Audiovisual Guidelines

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that the inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations must be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it 

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

To the attention of MAC users

If your presentation is on a Mac computer, we recommend you ONLY provide a Windows compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

Upload your presentation

Online Upload

The Online Upload Service will open one week prior to the congress and we recommend that you use the online service to upload your presentation(s) in advance. 

Speaker Service Centre

Speakers can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.

At the Speaker Service Centre check in counter the hostess will scan your faculty badge and your picture will be taken. 

Upload stations will be available for immediate use, scan your badge at the desk to access your presentation upload service. 

Should you need technical assistance to upload your presentation, technicians will be available to assist you.

A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations. Desk & plugs are also available in the lounge if you need to finalise your presentation before uploading.

Speaker Service Centre (SSC) Opening Hours
  • Friday 25 August - 14:00 - 19:00
  • Saturday 26 August - 07:30 - 19:00
  • Sunday 27 August - 07:00 - 19:00
  • Monday 28 August - 07:00 - 19:00
  • Tuesday 29 August - 07:00 – 19:00
  • Wednesday 30 August - 07:30 – 10:30

NB
Peak hours of operation in the SSC are during coffee breaks and lunch breaks.

You must upload your presentation a minimum of 3 hours before the session starts or the day before if the session is at 8:30. Presentations received after this deadline cannot be guaranteed audiovisual support. Once uploaded, the presentations will available in the lecture room.