Instructions for Speakers, Discussants and Chairpersons
We thank you for your consideration of these Guidelines and the Requirements for special session format
The Online Upload Service will be available in August 2018
Speakers can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.
There are dedicated areas for Speakers uploading presentations with Question Slides for the Audience (no online upload possible) and for Session Briefings(when organised)
A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations. Desk & plugs are also available in the lounge if you need to finalise your presentation before uploading.
The Practice Stage: we have recreated a lecture room stage for you to test out the functionalities available and the Presentation Management System at the lectern - Please note that the Presentation Management System available in the lecture room is now offering additional functionalities as Preview next slides, Timer, Notes. Come and test it.Speaker Service Centre (SSC) Opening Hours
Chairpersons should ensure the smooth progress of the session, time management as well as encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.
New Feature! Chairperson Interface - A dedicated computer is installed in the lecture room at the Chairperson table and aims to enhance visibility on the ongoing session and assist in the management of the session as well as collect evaluation and comments at the end of the session - Test this service on the Practice Stage
We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress.
Chairpersons who moderate a Mobile App Interactive session: View the specific instructions
Please refer to your agreement form for confirmation of the presentation title, date, time of presentation and specific instructions with regards to that session.
We recommend that you should use the ESC Congress Slide template for your presentation
You can contact the scientific programme department should you wish to consult with the session chairperson.
Please refer to your agreement form for confirmation of the presentation title, date, time of the session and specific instructions with regards to that session.
In order to comply with some sessions with specific content and technology requirements (Mobile App Voting functionality) – Session briefings will be organised for some special sessions.
This is the opportunity for chairpersons and discussants to familiarise themselves with the cases to be presented and coordinate the discussions which should ensue during the dedicated discussion time in the session. An email with instructions and schedule will be sent to the faculty involved in the session
If you are involved in a special format session, please make sure to consult the session instructions shown in your 'Agreement form' which details specific information for the session, additional information will be communicated by email
Review your session instructions: Access your Agreement form
If any doubt, please contact email@example.com
Speakers invited to present in Mobile App Interactive sessions are asked to include "Question Slides" in their presentation.
A demonstration video will be played at the start of the session to inform the audience on the functionality.
Chairpersons should at the start of the session invite the audience to participate in the votes.
Specific instructions for Speakers
The sessions must contain a high level of interactivity with the audience and the material must be suitable for educational purposes.
You can test the functionality during the session briefing at the Speaker Service Centre and on the Practice Stage
All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.
They will be displayed from a PC with Windows 7 and PowerPoint 2016.
An official slide set will be available soon for your Powerpoint presentation.
In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:
Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)
If your presentation is on a Mac computer, we recommend you ONLY provide a Windows compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.
If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us
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