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Faculty guidelines

ESC Congress 2018

Instructions for Speakers, Discussants and Chairpersons

We thank you for your consideration of these Guidelines and the Requirements for special session format.



ESC Congress Slide template

We recommend that you should use the ESC Congress Slide template for your presentation

Invited Faculty Facilities

Online Upload

The Online Upload Service will be available in August 2018

Speaker Service Centre

Speakers can come to the Speaker Service Centre to upload their presentation or review their previously uploaded version as well as for technical assistance from the dedicated team.

There are dedicated areas for Speakers uploading presentations with Question Slides for the Audience (no online upload possible) and for Session Briefings(when organised)

A faculty lounge will allow you to relax, meet with colleagues and discuss your presentations. Desk & plugs are also available in the lounge if you need to finalise your presentation before uploading.

The Practice Stage: we have recreated a lecture room stage for you to test out the functionalities available and the Presentation Management System at the lectern - Please note that the Presentation Management System available in the lecture room is now offering additional functionalities as Preview next slides, Timer, Notes. Come and test it.
Speaker Service Centre (SSC) Opening Hours

  • Friday 24 August - 14:00 - 19:00
  • Saturday 25 August - 07:30 - 19:00
  • Sunday 26 August - 07:00 - 19:00
  • Monday 27 August - 07:00 - 19:00
  • Tuesday 28 August - 07:00 – 19:00
  • Wednesday 29 August - 07:30 – 10:30

Chairpersons Guidelines

Chairpersons should ensure the smooth progress of the session, time management as well as encourages discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.

New Feature! Chairperson Interface - A dedicated computer is installed in the lecture room at the Chairperson table and aims to enhance visibility on the ongoing session and assist in the management of the session as well as collect evaluation and comments at the end of the session - Test this service on the  Practice Stage 

We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress.

Chairpersons:

  • Must be available for the entire duration of the session
  • Moderate the session and organise discussions
  • Deliver concluding remarks
  • Lead session briefings (if applicable, an invitation and instructions will be sent)
  • In order to contact the speakers involved in your session contact the scientific programme department who will put you in contact with the faculty involved in your session.
  • To view the presentations you can do so in the lecture room on the Chairperson Interface before the start of your session.
  • Complete the evaluation at the end of the session on the Chairperson Interface.

Chairpersons who moderate a Mobile App Interactive session: View the specific instructions

Speaker Guidelines

Please refer to your agreement form for confirmation of the presentation title, date, time of presentation and specific instructions with regards to that session.

We recommend that you should use the ESC Congress Slide template for your presentation.

Speakers:

  • Must be available for the entire duration of the session
  • Abstracts are not required for invited presentations
  • The length of your talk should not exceed the time allocated and may include discussion time – Please review your assigned timing on your agreement form.
  • Please take into consideration the Upload and Audiovisual guidelines below when preparing your presentation.
  • Some special sessions require a session briefing - If you are involved in one of these sessions or a Mobile App Interactive session, you will receive specific instructions to prepare your presentation and be asked to attend a session briefing.

You can contact the scientific programme department should you wish to consult with the session chairperson.

Discussant Guidelines

Discussant in a session

Please refer to your agreement form for confirmation of the presentation title, date, time of the session and specific instructions with regards to that session.

  • Must be available for the entire duration of the session
  • Sit on stage next to the chairpersons
  • Intervene in the discussions, challenge the presenters and animate discussions with the audience as moderated by the chairpersons
  • Attend session briefing (if applicable an invitation and instructions will be sent)

Special Sessions Instructions

Session Briefing

In order to comply with some sessions with specific content and technology requirements (Mobile App Voting functionality) – Session briefings will be organised for some special sessions.

This is the opportunity for chairpersons and discussants to familiarise themselves with the cases to be presented and coordinate the discussions which should ensue during the dedicated discussion time in the session. An email with instructions and schedule will be sent to the faculty involved in the session

Special Session Instructions

If you are involved in a special format session, please make sure to consult the session instructions shown in your 'Agreement form' which details specific information for the session, additional information will be communicated by email

Review your session instructions: Access your Agreement form  

If any doubt, please contact scientific@escardio.org

Mobile App Vote 

Speakers invited to present in a mobile app interactive session are asked to include "Question Slides" in their presentation.

A demonstration video will be played at the start of the session to inform the audience on the functionality.

Chairpersons should at the start of the session invite the audience to participate in the votes by ensuring that the audience has downloaded the app and ESC Congress 2018 content.

Specific instructions for Speakers

The session must contain a high level of interactivity with the audience and the material must be suitable for educational purposes.

Your presentation and question slide(s) must be uploaded and shown at the Speaker Service Centre (SSC) to be tagged with a "Vote" button

  • Limit the number of questions, maximum 3 questions - Please keep in mind that it can take up to 3 minutes to "go through" a question
  • In order to keep the voting process fast and simple, we recommend that you construct your voting questions according to the following principles:
    • Keep the questions short and clear
    • Provide no more than 5 possible answers
    • Give the possible answers a letter from A to E
    • For a “yes /no” question, use the format “A = yes, B= no”
  • Prepare a dedicated slide with the question and multiple choice answers - You will be asked to click on this “Vote” button to launch the voting during the session.
  • Before launching the voting, please give sufficient time to the audience to get their device out on the correct page - You should give them an indication " get ready to vote, open your App, click on “Interact Now” and select the session" and then show the question slide.
  • To launch the voting, you need to click on the "Vote" button - The audience then has 20 seconds to cast a vote.
  • After the question is asked, results of the vote will be shown on the screen - This is generated automatically by the system.
  • You can choose to have a slide showing the solution and explanation, to be displayed after the results are shown

You can test the functionality during the session briefing at the Speaker Service Centre and on the Practice Stage

Audiovisual Guidelines

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

We recommend that you should use the ESC Congress Slide template for your presentation.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx - for optimal rendering please use the official slide set template
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that the inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations must be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it 

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

To the attention of MAC users

If your presentation is on a Mac computer, we recommend you ONLY provide a Windows compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us