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Presenter guidelines



Conflict of interest

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.

The Congress Programme Committee requests all persons to declare possible interest:

Oral abstract Presenters are requested to declare potential conflict of interest regarding their current presentation on their first slide which must be shown on the screen long enough for the audience to consider the information.

Poster Presenters are requested to disclose potential conflicts of interest regarding their current poster presentation at the bottom of their poster.
This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

Oral abstract presentation guidelines

Young Investigator Award Sessions - In Agora

Your abstract has been chosen for its outstanding quality and will be presented in one of the Young Investigator Award Sessions. 6 oral presentations will be held during each session.
Sessions will be chaired by senior faculty members and presentations evaluated by a panel of renowned judges.
Each presenter has 15 minutes to present the research. Your powerpoint presentation should not exceed 10 minutes to allow for 5 minutes question-and-answer period with the Chairpersons and the Audience.
Please refer to your agreement form for the date and time of your session.

Rapid Fire Abstract Sessions - in Agora

You will have 8 minutes to present key results (maximum 5 slides – no multiple builds). A question and answer period of 2 minutes will follow animated by experts chairing the session.

Audiovisual guidelines for oral abstract presentations

All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats.To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

We recommend presenters to use the official congress slide template.

Download the official template

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our service (Online or at the Speaker Service Centre)

To the attention of MAC users

If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file and meet with the technician in the Speaker Service Centre to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

We remind you that all presentations to be given at EHRA EUROPACE - CARDIOSTIM 2017 will be available on the Scientific Programme& Planner (slides & VOD) * when copyrights transferred to the ESC 

Online upload for oral abstracts

Abstract presenters are required to upload their presentation in advance. The ONLINE UPLOAD will open one week prior to the congress. Instructions will be sent at a later stage.

Speaker Service Centre (SSC)

If you need any specific assistance, please come to the Speaker Service Centre (SSC)

Speaker Service Centre (SSC) Opening Hours

Day

Opening time

Closing time

Saturday 17 June

14:00

18:30

Sunday 18 June

07:30

19:00

Monday 19 June

07:30

18:30

Tuesday 20 June

07:30

18:30

Wednesday 21 June

07:30

13:00

Moderated Poster Presentation Guidelines

Your abstract will be presented in a Poster format during one of the Moderated Poster Session below - Consult your presentation agreement form for assigned presentation date and time.

Set up / Presentation / Removal of your poster

Your poster has been chosen for its outstanding quality and will be discussed in a specific area during the Moderated poster session chaired by two moderators.
Each poster presenter will have 3 minutes to briefly summarise their poster to the moderators in front of a dedicated audience. A question-and-answer period of 3 minutes will follow each presentation.

To find your poster location, look for its Final Programme Number on the boards in the Poster Area.
Posters not on display during the official viewing time will be considered as "not presented".
The abstract will, therefore, be removed from the congress publications (online SP&P and Mob App) and the certificate of presentation will not be delivered.

Morning Moderated poster sessions

  • The poster will be on display between 08:30 and 18:00
  • 08:00-08:30 Set up your poster
  • 10:00-11:00 - Presentation for Moderated poster presentation
  • 18:00 - Remove your poster

Presenters must be by their poster during the morning coffee break in order to present their research to the audience and the Moderators.

Afternoon Moderated poster sessions

  • The poster will be on display between 08:30 and 18:00
  • 08:00-08:30 Set up your poster
  • 15:30-16:30 - Presentation for Moderated Poster
  • 18:00 - Remove your poster

Presenters must be by their poster during the afternoon coffee break in order to present their research to the audience and the Moderators.

For moderated poster technical requirements - please see the Poster technical requirements below 

Poster Presentation Guidelines

Set up / Presentation / Removal of your poster

Your abstract will be presented in a Poster format during one of the Poster Sessions - Consult your presentation agreement form for assigned presentation date and time.

Presenters must be available next to their poster during the Poster viewing times (coffee breaks) in order to discuss their research with the audience. 

Posters not on display during the official viewing time will be considered as "not presented".
The abstract will, therefore, e be removed from the congress publications (online SP&P and Mob App) and the certificate of presentation will not be delivered.

Sunday 18th to Tuesday 20th June - Poster Session 1 to 3

  • The poster will be on display between 08:30 and 18:00
  • 08:00-08:30 Set up your poster
  • Poster viewing times: 10:00-11:00 & 15:30-16:30
  • 18:00 - Remove your poster

Wednesday 21st June

  • The poster will be on display between 08:30 and 12:30
  • 08:00-08:30 Set up your poster
  • Poster viewing times: 10:00-11:00 
  • 12:30 - Remove your poster

Poster technical requirements

We suggest you design your poster as follows:

  • Title, author(s), address (at upper edge, across the width of whole poster)
  • Purpose
  • Methods
  • Results
  • Conclusions
  • Declaration of interest (Mandatory).

The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Dimensions of your poster

Maximum dimensions for the poster: LANDSCAPE 100cm (height) x 140cm (width).

Please note these dimensions and keep for when you prepare your poster.

Posters on several sheets are not advised.

Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos.

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.

The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Important information

Material for mounting your poster to the poster board will be supplied by the ESC.

Please note the ESC cannot be held responsible for Posters displayed or left in the Poster area or in the Congress Centre. Posters must be collected after each session.

Please note that the Final Programme Number will be the reference number for your abstract, it will be used to mark the location of your assigned board.

For information onsite, presentation certificate etc. please see the Poster Assistance Desk.

E-posters

In addition to your paper poster and in order to increase visibility of your research we invite you to upload an electronic version of your poster. e-Posters will be accessible during the congress at the e-Library; and after the congress on the Scientific Programme & Planner (Depending on your Membership benefits).

Once you have submitted your agreement form you can upload your e-poster in advance by clicking on the link below (use your My ESC Account Login)
 

Pick up your poster directly at the congress: Call4Posters®

ESC proposes to use the service of Call4Posters® poster printing  to enable you to have your poster professionally printed, reviewed and shipped directly to the poster hall. Poster pricing starts at just €59. 

Your poster will be waiting for you onsite –no need to worry about carrying it on the plane. 

Please visit www.call4posters.com/esc_ehra to start uploading your poster for printing.