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Presenter guidelines



Declaration of interest

The Congress Committee requests, abstract presenters to disclose potential conflict of interests related to the Abstract presentation on the first slide of the presentation for oral Abstract presenters or on the poster for poster presenters. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation. A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship, etc.

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is an ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias. 

Technical information for oral abstract presentation

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

All presentations should be 16:9 formated and have a 1280 x 720 minimun resolution.

They will be displayed from a PC with Windows 7 and PowerPoint 2016.

We kindly ask you to use the official ACCA 2018 powerpoint template for your presentation – available soon. 

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).
  • Images: Make sure that inserted images have a minimum resolution of 300dpi.
  • Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Uploading your presentation

Online Upload

We strongly recommend that you upload your presentation in advance.

The Online Upload Service will open one week before the congress (the date will be confirmed at a later stage).

Speaker Service Centre (SSC)

If you need any specific assistance, please come to the Speaker Service Centre (SSC)

Speaker Service Centre (SSC) Opening Hours

Friday 2 March

15:00

18:00

Saturday 3 March

08:00

18:00

Sunday 4 March

08:00

18:00

Monday 5 March

08:00

14:15

 

In the lecture room

  • Your presentation uploaded online will be directly sent to the lecture room.
    From the lectern, your presentation title will appear on the screen. You will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).

Restrictions

  • Personal laptop computers can't be connected to the projectors in lecture rooms.
  • Presentations can't be loaded directly in on the computer in the lecture rooms.

If you have technical questions regarding your presentation before the congress, you may contact the audiovisual service: contact us

ORAL abstract presentation guidelines

Young Investigator Award Session

Your abstract has been chosen for its outstanding quality and will be presented in one of the Young Investigator Award Sessions. 6 oral presentations will be held during the session.

Sessions will be chaired by senior faculty members and presentations evaluated by a panel of renowned judges.

Each presenter has 15 minutes to present the research. Your powerpoint presentation should not exceed 10 minutes to allow for 5 minutes question-and-answer period with the Chairpersons and the Audience.

Please refer to your agreement form for the date and time of your session.

ACCA Research Prize Session

Your abstract has been chosen for its outstanding quality as one of the 4 finalist of the ACCA Research Prize Session. 4 oral presentations will be held during the session.

Sessions will be chaired by senior faculty members.

Each presenter has 15 minutes to present his research. Your powerpoint presentation should not exceed 10 minutes to allow for a 5 minutes question-and-answer period with the Chairpersons and the Audience.

Please refer to your agreement form for the date and time of your session.

Moderated poster presentation guidelines

  • Your poster will be discussed in a specific area during the Poster Moderated session chaired by two moderators.
    The session will start with moderators viewing each of the posters, presenters then briefly summarise their poster to the audience and moderators. A question-and-answer period of 2 minutes follows each presentation.
    we remind you that:
  • If you have more than one abstract selected in a session, we request that you consider a co-authors to give the second presentation.
  • The abstract presenter is requested to stay in the area for the entire session.


Moderated Poster - Abstract & Clinical Case

Set up / Presentation / Removal of your poster

MORNING Moderated Poster Sessions from Saturday 3 to Monday 5 March - Half Day Moderated Poster Sessions

Your poster will be on display from 09:00 to 12:30

08:30-09:00 - Set up your poster

10:00 – 11:00 (60mn)- Moderated Poster sessions - presenters must be by the poster for the entire duration of the session

12:30 - Please remove your poster

AFTERNOON Moderated Poster Sessions from Saturday 3 to Sunday 4 March - Half Day Moderated Poster Sessions

Your poster will be on display from 14:00 to 17:30

13:30-14:00 - Set up your poster

15:30 – 16:30 (60mn)- Moderated Poster sessions - presenters must be by the poster for the entire duration of the session

17:30 - Please remove your poster 

Poster guidelines

Regular & Clinical Case Posters

Your abstract will be presented in a Poster format during one of the following Poster Session below - Consult your presentation agreement form for assigned presentation date and time.

Set up / Presentation / Removal of your poster:

MORNING Poster Sessions from Saturday 3 to Monday 5 March - Half Day Poster Sessions

Your poster will be on display from 09:00 to 12:30

08:30-09:00 - Set up your poster

10:00 – 11:00 (60mn)- Presenters must be by the poster for the entire duration of the session

12:30 - Please remove your poster


AFTERNOON Moderated Poster Sessions from Saturday 3 to Sunday 4 March - Half Day Poster Sessions

Your poster will be on display from 14:00 to 17:30

13:30-14:00 - Set up your poster

15:30 – 16:30 (60mn)- Presenters must be by the poster for the entire duration of the session

17:30 - Please remove your poster 

Technical information for your poster

Maximum dimensions for the poster are LANDSCAPE - 145cm wide / 100cm high

Please do not use heavy / plastified material for your poster as this can not be mounted for proper display with our authorised mounting tack

Posters on several sheets are not advised.

Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos.

Call4Posters®

The ESC proposes to use the service of Call4Posters® poster printing  to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.  Competitive prices available.  Your poster will be waiting for you onsite – no need to worry about carrying it on the plane. More information coming soon.

Suggestion

Design your poster layout in the following sections:

  1. Title, author(s), address (at upper edge, across the width of whole poster)
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15mm.

The subtitle should be printed in the same kind of lettering, but semi-bold and not less than 10mm high when displayed.

This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos.

The use of colour makes the poster more attractive and effective.

Material for mounting your poster to the poster board will be supplied by the organisers. Please refer to the ESC staff in the poster area for further assistance.

Important information - Please note the ESC cannot be held responsible for Posters displayed or left in the Poster area or in the Congress Centre. Posters must be collected after each session.

e-Poster

The presenters are invited to submit their posters electronically once the agreement form has been submitted.

To upload your e-Poster : log in to your Account on "My ESC/My Abstracts"

Direct Link: http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=645

During the congress, you can also use the Internet Corner to connect to your My ESC profile and upload your electronic poster.