DECLARATION OF INTEREST
The existence of potential conflicts of interest does not necessarily indicate a bias. However it is your ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.
A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc.
The Congress Programme Committee requests all faculties to declare possible interest:
Speakers are requested to declare interest regarding their current presentation on their first slide.
Chairpersons /Panellists/Judges are requested to declare interest regarding the topics of the presentations during the session on their first slide (if applicable) or orally at the beginning of the session.
Oral Abstract Presenters are requested to disclose potential conflicts of interest regarding their presentation in the first slide.
Poster Presenters are requested to disclose potential conflicts of interest regarding poster presentation at the bottom of their poster.
This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.
Scientific Programme Faculty
Chairperson Guidelines
Chairpersons should ensure the smooth progress of the session, time management as well as encourage discussions and interactions between faculty members and the audience by allowing sufficient time for questions from the audience.We recommend to all chairpersons to liaise with the speakers presenting in their session as early as possible preferably prior to the congress. In order to contact the speakers involved in your session contact the scientific progamme department who will put you in contact with the team involved in your session.
Speakers Guidelines
All speakers giving a presentation in scientific sessions are requested to upload and validate their presentation in the Speakers’ Service Centre (SSC) at least 3 hours prior to the scheduled presentation time.
All PCs in the SSC and the lecture rooms will run Windows XP and Office 2003
If you have technical questions regarding your presentation before the congress, you may contact our audiovisual department by clicking here.
For general scientific questions, please contact us
RESTRICTION: Personal laptop computers cannot be connected to the projectors in lecture rooms & presentation cannot be loaded directly onto the computer in the lecture rooms.
To the attention of MAC users!
If your presentation is on a Mac computer, we kindly urge you to meet with a dedicated Mac technician in the SSC to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.
Speakers Service Centre Opening hours
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All presentations
validated at the SSC
at least 3 hours prior to presentation time
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Wed. 13 April
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15:00 - 18:30
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| Thurs. 14 April |
08:00 - 18:30
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Frid. 15 April
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07:30 - 19:00
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Sat. 16 April
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07:30 - 19:00
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Abstract Presenter Guidelines
Oral Abstract Session
Your abstract will be presented during an oral abstract session. 5 abstract presentations take place in each session. Please refer to your agreement form for the date and time of your session.
Each presenter has 15 minutes to present his work. The PowerPoint presentation should not exceed 10 minutes and 5 minutes should be dedicated to answer questions from the chairpersons / audience.
An appointed member of faculty will be giving a closing 15 minutes presentation, reviewing data presented and perspectives.
The scientific programme department will contact the presenters of the oral abstracts in October to obtain the required presentation to be forwarded to the Chair Editorialist.
All speakers giving a presentation in scientific sessions are requested to upload and validate their presentation in the Speakers’ Service Centre (SSC) three hours before their scheduled presentation time. Speakers' Service Centre Opening Hours
All PCs in the SSC and the lecture rooms will run Windows XP and Office 2003
If you have technical questions regarding your presentation before the congress, you may contact our audiovisual department by clicking here.
For general scientific questions, please contact us.
RESTRICTION: Personal laptop computers cannot be connected to the projectors in lecture rooms & presentation cannot be loaded directly onto the computer in the lecture rooms.
To the attention of MAC users!
If your presentation is on a Mac computer, we kindly urge you to meet with a dedicated Mac technician in the SSC to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.
Poster Presentation Format
Your abstract will be presented during a Poster session
A) Set up:
If your presentation is in the morning your poster must be set up between 08:00 and 08:30, removed between 12:30 and 13:00 - to be on display from 08:30 until 12:30. You or one of your co-authors must be present throughout the coffee break (10:00-11:00) in order to discuss the poster.
If your presentation is in the afternoon your poster must be set up between 13:30 and 14:00, removed between 18:00 and 18:30 - to be on display between 14:00 and 18:00. You or one of your co-authors should be present throughout the coffee break (15:30-16:30) in order to discuss the poster.
Please note that the Final Programme Number will be the reference number for your abstract, it will be use to mark the location of your assigned board. For information onsite, presentation certificate etc .. please see the Poster Assistance Desk
B) Technical information:
Maximum dimensions for the poster: landscape 100cm (height) x 145cm (width)
Please note these dimensions and keep for when you prepare your poster.
Suggestion: Design your poster layout in the following sections:
1. Title, author(s), address (at upper edge, across the width of whole poster)
2. Purpose
3. Methods
4. Results
5. Conclusions
The title should be emphasized by the use of bold-face type. When displayed the letters used should not be smaller than 15mm.
The subtitle should be printed in the same kind of lettering, but semi-bold and not less than 10mm high when displayed.
This guarantees clear reading even from a distance of 2-3 meters.
The text should be broken up by the inclusion of drawings and/or photos.
The use of colour makes the poster more attractive and effective.
Material for mounting your poster to the poster board will be supplied by the organizers. Please refer to the ESC staff in the poster area for further assistance.
Moderated Poster Presentation Format
Your abstract will be presented during a Moderated Poster session
A) Set up: in the Moderated Poster Area
If your presentation is in the morning moderated poster session - your poster must be set up between 08:00 and 08:30, removed between 12:30 and 13:00 - to be on display from 08:30 until 12:30.
If your presentation is in the afternoon moderated poster session your poster must be set up between 13:30 and 14:00, removed between 18:00 and 18:30 - to be on display between 14:00 and 18:00.
B) Presentation
Your poster has been chosen for its outstanding quality. It will be displayed and discussed in the "Moderated Posters" area during a session chaired by two moderators. Please check your agreement form for confirmation on your session date / time
Each poster presenter will have 3 minutes to briefly summarize their poster to the moderator in front of a dedicated audience. A question-and-answer period of 2 minutes follows each presentation.
Morning Moderated Poster Session:
The poster must be on display between 08:30 and 12:30.
The presenter must be by the poster 5 minute before the start of the Moderated Poster Session (10:00 - 11:00)
Afternoon Moderated Poster Session:
The poster must be on display between 14:00 and 18:00
The presenter must be by the poster 5 minute before the start of the Moderated Poster Session (15:30 - 16:30)
Please note that the Final Programme Number will be the reference number for your abstract, it will be use to mark the location of your assigned board.
C) Technical information: see above
Need help?
Contact the Scientific Department
Tel: +33 (0) 4 92 94 18 28
Fax: +33 (0) 4 92 94 76 20
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