Submission deadline: Saturday 6 November 2010, midnight French time (CET)
Abstracts can be submitted via the online Abstract Submission Service only.
Submitted abstracts should not have been presented at any previous international congress. However, former presentation at national meetings does not disqualify.
Abstracts are under embargo until one week before the Congress. At that time they will be available on the Scientific Programme Online on the ESC Web Site.
There is no limit to the number of abstracts an author may submit, but you should not submit the same research twice, even under a different topic.
Submission of an abstract constitutes a commitment by the author(s) to present if accepted. Failure to present and register for the Congress, if not justified, may jeopardize future acceptance of abstracts. All accepted abstracts will be scheduled as either oral presentations or poster presentations. The Scientific Programme Committee will determine the format, day and time of presentation.
If none of the authors are able to present the abstract during the Congress, the abstract should be withdrawn. If not, it will be considered as no-show and the Scientific Programme Committee can then decide not to consider an abstract submitted by the same author the following year.
Submission Period: To avoid last minute rush and potential connection problems, submit your abstract well in advance! You will need approximately 15 minutes to submit one abstract.
Abstracts reaching the ESC server after Saturday 6 November 2010, midnight French time (CET), will not be accepted.
Draft Status: If you do not click on the submit button (Step 4 of the abstract submission service), your abstract will be saved in Draft Status. You will then be able to review it and submit it at a later time (but only before the deadline). Abstracts that are in draft status after the deadline will not be considered for selection.
Changes and corrections: Once submitted, it is not possible to make any corrections to the abstract content or information (such as Presenter details, topic, etc.) In order to correct your abstract you must withdraw it and submit a new corrected version prior to the deadline (See below for withdrawal procedure). Note that, such replacement of your abstract is not possible after the deadline. In the case of errors in your abstract discovered after the deadline, you may indicate the correction during the presentation at the congress. However, changes will not be included in the publications.
Withdrawal: If you wish to withdraw an abstract already submitted, please notify us as quickly as possible at europreventscientific@escardio.org stating the title and number of the abstract to be withdrawn.
Note that, withdrawal is still possible after the submission deadline.
Title: Maximum 200 characters typed in lower-case letters, except for abbreviations and study names. Please be careful that your title might be truncated if you copy and paste it into the field.
Topic: Select one topic from the list of topics which best describes the content (for Abstract Evaluation). Make sure you select the appropriate topic as this choice will determine which graders will review your abstract.
Note that in order to view the topic list, you must first select the ESC Event for which you submit your abstract (first field of the page).
Acronyms: If the study to be presented is known through an acronym, please indicate the name of the study (e.g. "EMIT") in the appropriate field, as well as the full name of the acronym (e.g. "European Mizaverol Trial").
Your abstract must list at least 1 author in order to be submitted.
Authors list:
Please note: the first author should be the abstract Presenter by default. Nevertheless, it can be modified through the agreement form online available in December/January 2010. In all cases, the Presenter must be included in the authors list of the submitted abstract.
You may enter up to 8 authors in the authors list including the Presenter. The names of authors will be published as listed on the submission form. Please make sure the information given for each author is correct, as no changes will be possible after the abstract is submitted (see paragraph on changes and corrections above).
If none of the authors are able to present the abstract during the congress, the abstract should be withdrawn. If not, it will be considered as no-show and the Scientific Programme Committee can then decide not to consider an abstract submitted by the same author the following year.
Institutions:
This step is mandatory.
You will be requested to select your institution when you create the first presenter and the authors. Once you have entered your city, a list will automatically appear from which you can select your institution.
If your institution is not in the list, you have the possibility of creating it.
If your city is not in the list, please enter it, press enter then add your institution.
All abstracts must be submitted in English with accurate grammar and spelling suitable for publication. If in doubt, please arrange for the review of your abstract by a native English speaker, by a university scientific publications office (or other similar facility) prior to submission.
Do not cut and paste symbols into your text. Use the symbols provided when you click on the ©.
We recommend you structure your abstract as follows:
Purpose - Methods - Results – Conclusions
There is no specific maximum of words, but rather a maximum total size of the abstracts (shown as 100 %), including the text, table and picture (if any). The maximum abstract size is 35 lines of 75 characters (2625 characters)
- an image represents 11 lines (including the title)
- Each table row represents 1 line (+ 3 lines for title and legend)
- The table legend size is calculated by dividing its numbers of characters by 75.
Use the save and refresh button at the bottom in order to display the size of the abstract in percentage (shown on the left side of the screen). The programme then converts the size in % to display to you when you register it as a draft.
The character limit does not include the title and the authors. Only the abstract text, table and picture are taken into account.
Important: The body text MUST NOT contain information such as:
-Title of the abstract
-Names (authors or other)
-Names of institute or company (even if it is “supported by”)
-Products or trademark devices
-Web site and email addresses
-References to other articles
This information will be deleted by the abstract submission services
Abstract table: The Table field holds a table without surrounding text. Do NOT COPY your table into the field. You must RECREATE your table using the tools provided.
The maximum size of the table is 12 columns and 20 rows, and you can only enter one table. The title field is optional.
Abstract picture: Your picture file must meet the following criteria:
- Format: JPEG or GIF
- Size: less than 100 Kb
- Measures no larger than 500 pixels(x) x 200 pixels(y)
Please make sure that your picture is readable on the abstract preview (this represents how it will look in all publications). You can only enter one picture, and the title field is optional.
Please read through your abstract carefully before submitting it, as you cannot change it once submitted.
Do not forget to click on the Submit button to validate your abstract submission.
You will receive an automatic confirmation by email. If you do not receive this confirmation for one or more of your abstracts, please contact the Scientific Programmes Department at europreventscientific@escardio.org
If you submit two abstracts with the same content, the abstract submission service will automatically keep the most recent abstract submitted and withdraw the other.
Note that duplicate draft abstracts will not be deleted.
All abstracts will be reviewed by 5-7 Members of the Abstract Review Committee (graders). The final selection will be made by the Scientific Programme Committee end of November 2010.
An email message will be sent to the Abstract Submitter Early December 2010 with a report on the status of the abstract (accepted or rejected).
If your abstract is accepted, instructions concerning your presentation will be given online when you submit your agreement form.
All accepted abstracts will appear in the publications and will be available online on the ESC Web Site one week before the Congress.
You must affirm that the work that you submit is original, except for extracts from copyrighted works fully authorised by the copyright holders, and that all statements declared as facts are based on thorough examination and investigation for accurateness.
If your abstract is accepted, you agree to assign and transfer all of the rights and the copyright to the European Society of Cardiology of the work submitted. It includes the exclusive right to reproduce and distribute the work submitted, including reprints, electronic forms or any reproduction of similar nature on a worldwide basis.
The European Society of Cardiology agrees not to with-hold permission from the author or co-authors to reproduce all or part of this work in a different format and/or at a later date.
By submitting your work to the ESC, you consent to:
• Your name, affiliation and biographical material being used in connection with the publication of your work
• The distribution and transmission of such material on the ESC Web Site
You sign for all co-authors and accept responsibility for transferring copyright on behalf of any and all co-authors.
The Congress Programme Committee requests speakers, chairs and poster presenters to disclose potential conflict of interest. Abstract Presenters are requested to disclose potential conflicts of interest regarding their current presentation in the first slide of their presentation. Poster presenters are requested to disclose potential conflicts of interest regarding their current poster presentation at the bottom of their poster. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.
A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship, etc.
By certifying that you have read these Submission rules, you also confirm having received the prior approval from the co-authors to provide their data to the ESC. You have personal data, which is, according the Law on data processing and Civil Liberties 78-17 of 6 January 1978 modified, registered with the European Society of Cardiology (ESC). The information you supply on this application is required to process it and it will be held in the ESC customer data files. It may be used for marketing and communication purposes by the ESC and its contractors only. You have the absolute right to access, amend and oppose any use of this personal data by writing to the ESC at the address mentioned below or by filling the form here.
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