SPEAKERS GUIDELINES
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Speakers can upload their presentation(s) in advance:
Upload online from 2 December to 12 December - All speakers will have received an email (on 02/12/2009) with a personal link and access codes.
Please note that you can access your previously uploaded presentation and make changes you require when going to the Speakers Service Centre to validate your presentation.
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Speakers Service Centre Opening Hours*:
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Tuesday 8 December
Wednesday 9 December
Thursday 10 December
Friday 11 December
Saturday 12 December
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10:00 - 18:30
07:30 - 18:30
07:30 - 18:30
07:30 - 18:30
07:30 - 12:00
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*Hours may be subject to change
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Note: Peak hours of operation in the SSC are during coffee breaks and lunch breaks. In order to maximize your time and the service we are able to provide you within the SSC, we highly recommend visiting early in the morning or during session’s time.
All speakers giving a presentation in scientific sessions are requested to upload and/or validate their presentation in the Speakers Service Centre (SSC) a minimum of 3 hours before the session starts or the day before if the session is at 8:30! Presentations received after this deadline cannot be guaranteed audiovisual support.
Presentation support:
Caution: Upload in advance of your presentation(s) is ONLY possible via the link provided in the email with your usual username & password, from 2 December to 11 December 2009 (midnight GMT).
When uploading in advance, your presentation can be checked by the technicians . This will save you time during your visit to the SSC to validate your presentation.
For ALL Chairpersons introductions, satellites sessions, etc…, please bring presentations on a CD-Rom, DVD-Rom, Memory Stick or Laptop to the SSC.
All PCs in the SSC and the lecture rooms will run Windows XP and Office 2007.
Restriction:
- Personal laptop computers cannot be connected to the projectors in lecture rooms.
- Presentation cannot be loaded directly onto the computer in the lecture rooms.
In the Speakers Service Center:
The SSC hostesses will be happy to welcome you in a relaxed and friendly atmosphere. Highly experienced and skilled technicians will assist you to transfer and to validate your presentation(s). Once uploaded to the respective lecture room, presentations will be played locally.
Rehearsal: In the SSC, a demonstration lectern will represent what is supplied in the lecture room. We strongly recommend that all speakers should familiarize themselves with the mouse control.
To the attention of MAC users: If your presentation is on a Mac computer, we kindly urge you to meet with a dedicated Mac technician in the SSC to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.
In the Lecture Room:
Seats are reserved for the session's speakers in the front row facing the lectern.
From the lectern, you will launch yourself your presentation by the use of a friendly interface and control it directly with a mouse.
We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).
Chairpersons will easily follow the presentations by dedicated monitor.
Contact us:
If you have technical questions regarding your presentation before the congress, please contact: helpdesk@m-events.eu
For general scientific questions, please contact the ESC Scientific Department.
** Caution: please do NOT attach any presentation to e-mails **
MODERATED POSTER PRESENTATION
Same as for a Poster Presentation - see below.
Your poster has been chosen for its outstanding quality. It will be displayed and discussed in the "Moderated Posters" area during a session chaired by two moderators.
Each Poster presenter will have 3 minutes to briefly summarize their poster to the moderator in front of a dedicated audience. A question-and-answer period of 2 minutes follows each presentation.
POSTER PRESENTATION
Set up:
Morning Poster session:
- Poster set up between 08:00 and 08:30
- Poster removed between 12:30 and 13:00
- The poster must be on display between 08:30 and 12:30.
- You or one of your co-authors must be present throughout the coffee break (10:00-11:00) in order to discuss the poster.
Afternoon Poster session:
- Poster set up between 13:30 and 14:00
- Poster removed between 18:00 and 18:30
- The poster must be on display between 14:00 and 18:00
- You or one of your co-authors must be present throughout the coffee break (15:30-16:30) in order to discuss the poster.
Please make a note of the Final Programme Number reference for your poster, as it will be use to mark the location of your board.
Technical information:
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Dimensions of your poster:
Landscape 1m (height) x 1m40 (width)
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Please note these dimensions and keep for when you prepare your poster.
Suggestion:
Design your poster layout in the following sections:
1. Title, author(s), address (at upper edge, across the width of whole poster)
2. Purpose
3. Methods
4. Results
5. Conclusions
Recommended sketch of poster:
The title should be emphasized by the use of bold-face type. When displayed the letters used should not be smaller than 15mm.
The subtitle should be printed in the same kind of lettering, but semi-bold and not less than 10mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.
The text should be broken up by the inclusion of drawings and/or photos.
The use of colour makes the poster more attractive and effective.
Material for mounting your poster to the poster board will be supplied by the organizers. Please refer to the ESC staff in the poster area for further assistance.