GENERAL AND USEFUL INFORMATION
Submission deadline: Monday, 1 December 2008 midnight (GMT+1)
Abstracts can be submitted via the Abstract Submission Service only. Abstracts sent by e-mail, fax or surface mail will not be included in the selection procedure.
Submitted abstracts should not have been presented at any previous international congress. However, former presentation at national meetings does not disqualify the submitter.
There is no limit to the number of abstracts an author may submit, but you should not submit the same research twice.
Submission Period: To avoid last minute rush and potential connection problems, submit your abstract(s) well in advance! You will need approximately 15 minutes to submit one abstract.
Abstracts reaching the ESC server after Monday, 1 December 2008, midnight (GMT+1), will not be accepted.
Draft Status:
If you do not click on the submit button (Step 4 of the abstract submission service), your abstract will be saved in Draft Status. You will then be able to review it and submit it at a later time (but before the deadline). Abstracts that are in draft status after the deadline will not be considered for selection.
Changes and corrections
Once submitted, it is not possible to make any corrections to the abstract content or information (such as speaker details, topic, etc.) In order to correct your abstract you must withdraw it and submit a new corrected version prior to the deadline (See below for withdrawal procedure). Note that, such replacement of your abstract is not possible after the deadline. In the case of errors in your abstract discovered after the deadline, you may indicate the correction during the presentation at the congress. However, changes will not be included in the publications.
Withdrawal
If you want to withdraw an abstract already submitted, please notify us as quickly as possible here stating the title and number of the abstract to be withdrawn. Please also let us know when the withdrawal is due to replacement of the abstract.
Note that, withdrawal is still possible after the deadline.
Step 1: Abstract information
Title: a maximum of 200 Characters typed in lower-case letters, except for abbreviations and study names. Please be careful that your title might be truncated, if you copy and paste it into the field.
Topic: Select one topic from the list of topics which best describes the content (Abstract Evaluation). Make sure you select the appropriate topic as this choice will determine which graders will review your abstract.
On behalf of: If applicable, a name of a study group can be mentioned here. Do not list any author names in this field.
Acronyms: If the study to be presented is known through an acronym, please indicate the name of the study (e.g. "EMIT") in the appropriate field, as well as the full name of the acronym (e.g. "European Mizaverol Trial").
Step 2: Abstract Authors
Your abstract must list at least 1 author in order to be submitted.
Authors list: You may enter up to 10 authors in the authors list including the Presenter.
Please note that the First author must be the Presenter. The names of authors will be published as listed on the submission form. Please make sure the information given for each author is correct, as no changes will be possible after the abstract is submitted (see paragraph on changes and corrections above). The date of birth field MUST be filled for the 1st author in order to submit the abstract.
If an abstract is accepted for presentation, the first author will be the abstract Presenter by default. However, you will be able to modify this on the online Participant agreement form, which will be available on the ESC website in January 2009.
Step 3: Abstract Content
All abstracts must be submitted in clear English with accurate grammar and spelling suitable for publication. If in doubt, please arrange for the review of your abstract by a native English speaker, by a university scientific publications office (or other similar facility) prior to submission.
We recommend you structure your abstract as follows:
Purpose - Methods - Results – Conclusions
There is not a specific maximum of words, but rather a maximum total size of the abstracts (100 %), including the text, table and picture (if any). The maximum abstract size is 35 lines of 75 characters (2625 characters)
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an image represents 11 lines (including the title)
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Each table row represents 1 line (+ 3 lines for title and legend)
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The table legend size is calculated by dividing its numbers of characters by 75.
Use the save and refresh button at the bottom in order to display the size of the abstract in percentage (shown on the left side of the screen) The programme then converts the size in % to display to you when you register it as a draft.
The character limit does not include the title and the authors. Only the abstract text, table and picture is taken into account.
Important: The body text MUST NOT contain information such as:
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Names of persons (authors or other)
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Names of institute or company (even if it is “supported by”)
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Products or trademark devices
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Web site and email addresses
We also remind you, that the title of the abstract must NOT be included in the body text.
This information will be deleted by the abstract submission services.
Abstract table: The table field holds a table without surrounding text. Do NOT COPY your table into the field. You must RECREATE your table using the tools provided. Please us this icon to create your table.
The maximum size of the table is 12 columns and 20 rows, and you can only enter one table. The title field is optional.
Abstract picture: Please do not submit your table as a picture. Your picture file must meet the following criteria:
Please make sure that your picture is readable on the abstract preview (as it will be shown as this in all publications). You can only enter one picture, and the title field is optional
If two of your submitted abstracts have the same content, the abstract submission service will automatically keep the most recent abstract submitted. Note that duplicate draft abstracts will not be deleted.
Step 4: Abstract Preview and submission
Please carefully read through your abstract before submitting it, as you cannot change it once submitted.
Do not forget to click on the Submit button to validate your abstract submission. You will receive an automatic confirmation by email. If you do not receive this confirmation for one or more of your abstract, please contact the CCNAP Scientific Department.
Abstract Results
All abstracts will be reviewed by 3 to 5 members of the Abstract Review Committee (graders).
An email message will be sent to the Abstract Submitter informing the status of the abstract (accepted or rejected).
If your abstract is accepted, the instructions concerning your presentation will be detailed online when you submit your agreement form.
Affirmation of Originality and Copyright transfer Statement
You hereby affirm that the work that you submit is original, except for extracts from copyrighted works fully authorised by the copyright holders, and that all statements declared as facts are based on thorough examination and investigation for accurateness.
PUBLICATION COPYRIGHT
The content belongs to the author. However by agreeing to transfer and assign to the ESC all rights to the materials used in the above presentation, I grant the ESC the right to record, videotape and/or duplicate such contents and materials for ESC educational resources such as:
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ESC Slide Resource (ESC web-site)
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ESC e-Slides/e-Library (on-site)
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ESC Congress webcasts
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ESC Congress Highlights CD-Rom
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ESC Focus DVDs
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ESC Case Based Learning (Focus cases)
The European Society of Cardiology agrees not to with-hold permission from the author or co-authors to reproduce all or part of this work in a different format and/or at a later date.
By submitting your work to the ESC, you consent to:
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Your name, affiliation and biographical material being used in connection with the publication of your work
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The distribution and transmission of such material on the ESC Web Site
You sign for all co-authors and accept responsibility for transferring copyright on behalf of any and all co-authors
Data Privacy
By certifying that you have read these Submission rules, you also confirm having received the prior approval from the co-authors to provide their data to the ESC. You have personal data, which is, according the Law on data processing and Civil Liberties 78-17 of 6 January 1978 modified, registered with the European Society of Cardiology (ESC). The information you supply on this application is required to process it and it will be held in the ESC customer data files. It may be used for marketing and communication purposes by the ESC and its contractors only. You have the absolute right to access, amend and oppose any use of this personal data by writing to the ESC at the address mentioned below or send us a message through our Contact Us.
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