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Presenter guidelines



Declaration of Interest

The Congress Committee requests, abstract presenters to disclose potential conflict of interests related to the Abstract presentation on the first slide of the presentation for oral Abstract presenters or on the poster for poster presenters. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation. A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship, etc.

The existence of potential conflicts of interest does not necessarily indicate a bias. However it is an ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.

Technical Information for Oral Abstract Presentation

All presentations should be 16:9 formated and have a 1366 x 768 minimun resolution.
They will be displayed from a PC with Windows 7 or 10 and PowerPoint 2013.

We do advise you to use the official powerpoint template for your presentation: EE 2016 Powerpoint template

In order to ensure an optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:

  • Your presentation must be prepared in PowerPoint version: type .pptx
  • Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
  • Use standard Windows fonts only. Try to avoid use of non-standard Windows fonts or language specific fonts.
  • Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG).
  • Video: MPG, WMV, MOV or AVI are the only acceptable video formats.To avoid any issue with movies and loops with PowerPoint, presentations should be saved as a .pptx files.
  • Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2010/2013).
  • Check your presentation on a Windows-operated computer (preferably Win7) before you upload it
  • Uploading your presentation

Online Upload

Please note that the Online Upload Service is MANDATORY for Abstract presenters.

This service will be open from 2 December to 10 December 2016 and we recommend that you upload your presentation(s) in advance. You can use our Online Upload service at any time even during the congress.

Presenters: to upload your oral abstract presentation or eposter - log in to your ESC Account on My ESC/My Abstracts

Direct Link: (http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=559)

Once connected, you will see under the presentation title a link to upload.

  • A step by step wizard will take you through the process.
  • For each presentation uploaded you will receive a confirmation email with the status of your upload.
  • Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So even whilst at the congress, you can still use this service.

We do advise you to use the official powerpoint template for your presentation EuroEcho-Imaging 2016: EE 2016 Powerpoint template

Speaker Service Centre (SSC)

If you need any specific assistance, please come to the Speaker Service Centre (SSC)

Speaker Service Centre (SSC) Opening Hours

Tuesday 6 December

14:00

18:00

Wednesday 7 December

07:30

18:30

Thursday 8 December

07:30

18:30

Friday 9 December

07:30

18:30

Saturday 10 December

07:30

12:30

In the lecture room
  • Your presentation uploaded online will be directly sent to the lecture room.
    From the lectern, your presentation title will appear on the screen. You will be the one to launch (click on your presentation title) and navigate your presentation using the user-friendly interface and mouse. We strongly recommend the use of the mouse pointer, instead of any laser pointer (not provided).
Restrictions
  • Personal laptop computers can't be connected to the projectors in lecture rooms.
  • Presentations can't be loaded directly in on the computer in the lecture rooms.

ORAL Abstract Presentation GUIDELINES

Please note that the Online Upload Service is MANDATORY for Abstract presenters.

Young Investigator Award Session

Your abstract has been chosen for its outstanding quality and will be presented in one of the Young Investigator Award Sessions. 4 oral presentations will be held during the session.

Sessions will be chaired by senior faculty members and presentations evaluated by a panel of renowned judges.

Each presenter has 15 minutes to present the research. Your powerpoint presentation should not exceed 10 minutes to allow for 5 minutes question-and-answer period with the Chairpersons and the Audience.
Please refer to your agreement form for the date and time of your session.

Rapid Fire session

  • You will be presenting your abstract in a lecture room with the support of a powerpoint presentation.
  • Please note that you have a maximum of 15 minutes to present and answer questions from the audience. We recommend you limit your presentation time to 10 minutes as this fast-paced presentation will be immediately followed by a 5 minutes questions-and-answers time with the audience, animated by the experts chairing the session.
  • Please refer to your agreement form for the date and time of your session.

ORAL Clinical case PRESENTATION GUIDELINES

What is a clinical case learning session?

Young clinicians will present their cases and experts will be asked to moderate the sessions, facilitate interaction with the audience, prompt discussions, challenge the presenters and the audience.

The main objective of the session is to learn from challenging clinical case scenarios.

Recommended format for the presentation of your case:

  • Time duration: 6 minutes presentation plus 4 minutes discussion (please limit the number of slides accordingly)
  • Suggested structure for presentation: Introduction - Description of the clinical case (don't forget to include images and/or videos to better illustrate the clinical case) - Discussion (can include differential diagnosis, different treatment alternatives or brief review of the literature) - Conclusion and implications/lessons to clinical practice.

Moderated Poster PRESENTATION GUIDELINES

  • Your poster will be discussed in a specific area during the Poster Moderated session chaired by two moderators. The session will start with moderators viewing each of the posters, presenters then briefly summarise their poster to the audience and moderators. A question-and-answer period follows each presentation.
    we remind you that:
  • If you have more than one abstract selected in a session, we request that you consider a co-authors to give the second presentation.
  • The abstract presenter is requested to stay in the area for the entire session.

Set up / Presentation / Removal of your poster:

On Wednesday 7 December - All Day Moderated Poster Sessions

Your poster will be on display from 09:00 to 16:00

08:30-09:00 - Set up your poster

12:45-13:45 (60mn)- Moderated Poster sessions - presenter must be  by the poster for the entire duration of the session

16:00 - Please remove your poster

On Thursday 8 and Friday 9 December - All Day Moderated Poster Sessions

Your poster will be on display from 08:30 to 18:00

08:00-08:30 - Set up your poster

12:45-13:45 - Moderated Poster Session  - presenter must be by the poster for the entire duration of the session

18:00 - Please remove your poster

On Saturday 10 December - Morning Moderated Poster Session

Your poster will be on display from 08:30 to 12:30

08:00-08:30 - Set up your poster

10:00-11:00 - Poster presentation - presenter must be by the poster for the entire duration of the session

12:30 - Remove your poster

Poster GUIDELINES

Regular Posters

Your abstract will be presented in a Poster format during one of the following Poster Session below - Consult your presentation agreement form for assigned presentation date and time.

Set up / Presentation / Removal of your poster:

On Wednesday 7 December- All day display Session

The poster will be on display between 09:00 and 16:00

08:30-09:00 Set up your poster

12:45-13:45 - Poster presentation - presenter should be available by the poster during the lunch break  in order to discuss the research with the audience.

16:00 - Remove your poster

On Thursday 8, Friday 9 & Saturday 10 December - Morning Poster Sessions

The poster will be on display between 08:30 and 12:30

08:00-08:30 - Set up your poster

10:00-11:00 - Poster presentation - presenter should be available by the poster during the coffee break  in order to discuss the research with the audience.

12:30 - Remove your poster

On Thursday 8 & Friday 9 December - Afternoon Poster Sessions

The poster will be on display between 14:00 and 18:00

13:30-14:00 - Set up your poster

15:30-16:30 - Poster presentation - presenter should be available by the poster during the coffee break  in order to discuss the research with the audience.

18:00 - Remove your poster

HIT Posters (Formerly Club 35)

On Wednesday - HIT Poster Sessions - All day display Session

Your poster must be on display for the entire day. (09:00 - 16:00)  

Young presenter must be available by the poster at lunch time (12:45 - 13:45)

Senior members of faculty as well as EACVI HIT members will come and visit you during this time!

On Thursday or Friday  - HIT Poster Sessions - All day display Session

Your poster must be on display for the entire day. (08:30 - 18:00)

Young presenter must be available by the poster at lunch time (12:45 - 13:45)

Senior members of faculty as well as EACVI HIT members will come and visit you during this time! 

Clinical case Posters

On Thursday 8 & Friday 9 December - Morning Poster Sessions

The poster will be on display between 08:30 and 12:30

08:00-08:30 - Set up your poster

10:00-11:00 - Poster presentation - presenter should be available by the poster during the coffee break  in order to discuss the research with the audience.

12:30 - Remove your poster

On Thursday 8 & Friday 9 December - Afternoon Poster Sessions

The poster will be on display between 14:00 and 18:00

13:30-14:00 - Set up your poster

15:30-16:30 - Poster presentation - presenter should be available by the poster during the coffee break  in order to discuss the research with the audience.

18:00 - Remove your poster

Technical information for your poster

Maximum dimensions for the poster are LANDSCAPE - 145cm wide / 100cm high
Please do not use heavy / plastified material for your poster as this can not be mounted for proper display with our authorised mounting tack

Posters on several sheets are not advised.

Please note that the use of the official ESC logos is not allowed on your poster. This also applies to ESC Association, Working Group and Council logos.

Call4Posters®

The ESC proposes to use the service of Call4Posters® poster printing  to enable you to have your poster professionally printed, reviewed and shipped directly to the poster assistance desk.  Competitive prices available.  Your poster will be waiting for you onsite – no need to worry about carrying it on the plane.
To start submitting your poster for printing, please go to: http://call4posters.com/esc_euroecho

Suggestion

Design your clinical case poster layout in the following sections:

  1. Introduction
  2. Description of the clinical case (don't forget to include images to better illustrate the clinical case)
  3. Discussion (can include differential diagnosis, different treatment alternatives or brief review of the literature)
  4. Conclusion and implications/lessons to clinical practice

Design your regular poster layout in the following sections:

  1. Title, author(s), address (at upper edge, across the width of whole poster)
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions

The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15mm.

The subtitle should be printed in the same kind of lettering, but semi-bold and not less than 10mm high when displayed.

This guarantees clear reading even from a distance of 2-3 meters.

The text should be broken up by the inclusion of drawings and/or photos.

The use of colour makes the poster more attractive and effective.

Material for mounting your poster to the poster board will be supplied by the organisers. Please refer to the ESC staff in the poster area for further assistance.

Important information - Please note the ESC cannot be held responsible for Posters displayed or left in the Poster area or in the Congress Centre. Posters must be collected after each session.

e-Poster

The presenters are invited to submit their posters electronically once the agreement form has been submitted.

To upload your e-Poster : log in to your Account on "My ESC/My Abstracts"

Direct Link: http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=559

During the congress, you can also use the Internet Corner to connect to your My ESC profile and upload your electronic poster.